Planning Commission Meeting Minutes 2009
 

TOWN OF CLYMAN

PLAN COMMISSION MEETING

DECEMBER 1, 2009

Mike McLay called the meeting to order at 7:42 PM.

Members present: Mike McLay, Tim Huber, Sandy Thoma

Pledge of Allegiance was recited.

Previous Meeting Minutes - Tim Huber motioned to accept the minutes as presented with one change noted as to the date of the last meeting. Mike McLay seconded. Motion carried.

Weinheimer Land Split - Mr/Mrs Weinheimer was not present. Dave Blank explained what the Weinheimers would like to do. They are thinking of splitting off 10 acres using natural boundaries. They were wondering what steps were necessary to move forward. Tim Huber said they should be told to look at page 32, Section 4 of the Zoning Ordinances. Sandy Thoma made a motion to send them a letter stating what would need to be done to get Town approval. (A letter of intent, CSM, etc.) When they have the letter of Intent they should come before the PC Board at that time. Seconded by Mike McLay. Motion carried.

Blew Inn Sign(s) - Discussion followed as to the sign on Hwy 26 south of the divided highway in Section 21. State requires that the sign needs to be permanent. Sandy asked if the sign would have to be moved when the new highway is completed. Questioned raised the question as to whether the sign was grandfathered in due to the length of time the sign has been there. Mike McLay stated that as long as he meets State requirements there was nothing for the Town to vote on.

Sign Violations - Joe Canalas, Section 5, State Road 26, has his sign on a small snowmobile trailer making it a non-permanent sign. This is in violation of the Town Ordinances. The Town needs to send a letter to him stating the requirements for the sign with a copy of Section 10 of the Zoning Ordinances. Mike McLay motioned to notify the party that he is in violation of Section 10.3. Sandy seconded. Motion carried. Dave Blank said he will contact the Zoning Administrator in regard to this matter and have him handle it.

Abandoned Property - The Town has no Attractive Nuisance Ordinance on the books. Sandy questioned if we need to look at creating an ordinance in regard to this. Dave Blank said he will contact the Zoning Administrator to see if any other townships have an ordinance like this. Mike McLay stated we need to have “Abandoned” legally defined before we can move forward. Mike motioned to table this until we get further clarification. Sandy seconded. Motion carried.

Addendum to Zoning Permit and Land Division Approval Application - Mike McLay motioned to continue discussion on this subject in January where each member should come with their part done. Sandy seconded. Motion carried.

Citizen Comment - Dave Blank stated to Complete Land Division Ordinance. We should get it drafted and approved. Pat Morrison should check as to what needs to be done to adopt this. This item will be placed on next months agenda. We will ask Jeff Retzlaff to attend next months meeting.

We should also add any updates to the Zoning Ordinance changes that the public would like to comment on.

Next Meeting Date Set - January 5, 2010 at 7:30 PM

Sandy motioned to adjourn. Mike seconded. Motion carried. Meeting adjourned at 8:30 PM

Respectfully submitted,

Sandy Thoma

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Previous meetings 2009

Town of Clyman

PUBLIC HEARING - PLAN COMMISSION

November 3, 2009

Attendees: William Bremer, Tom and Judy Schlesner, Stan Jones, Marge Gahlman, Lee Schumacher, Dave Blank

Plan Commission Board: Pat Morrison, Chairman, Tim Huber, Mike McLay, Sandy Thoma

Chairman Pat Morrison called the meeting to order at 7:10 pm. The Pledge of Allegiance was recited.

BREMER LAND SPLIT - Pat Morrison asked if anyone was present that would like to comment on the Land Split at N4189 Becker Road, Section 11, Town of Clyman, Dodge County, Wisconsin, being part of the SE ¼ of the SW ¼ known as tax key #012-1015-1134-000. No parties came forward. Mr. Bremer presented a new map that showed the area that he would like to split off being approximately 1.75 acres. All the buildings will be removed except the house.

SCHLESNER CONDITIONAL USE PERMIT - Pat Morrison asked if anyone was present that would like to comment on the Conditional Use Permit (CUP) in regard to starting an automotive business on property owned by Tom and Judy Schlesner, W5554 Sun Road, Juneau, Wisconsin being known as Lot 1 CSM 3629 being part of the SW ¼ of Section 13, Town of Clyman, Dodge County, known as Tax Key No. 012-1015-1333-002. No parties came forward. Dave Blank mentioned that he and the Zoning Administrator met out at Schlesner's property and they felt that Schlesner's request meets all applicable sections of the zoning codes. Mr. Schlesner had nothing new to add from the last meeting.

Sandy Thoma motioned to close the Public Hearing portion of the meeting. Mike McLay seconded. All in favor. Motion passed.

Meeting adjourned at 7:23 PM

TOWN OF CLYMAN

PLAN COMMISSION MEETING

November 3, 2009

Chairman Pat Morrison called the Plan Commission Meeting to order at 7:25 PM.

Mike McLay made a motion to approve the minutes from the October 6, 2009 meeting as presented. Tim Huber seconded. All in favor. Motion carried.

Bremer Land Split - Bill Bremer stated in the Public Hearing portion that he had reduced the size of the parcel to approximately 1.75 acres. Mike McLay asked if anything in the Zoning that applies to this split. Tim Huber asked if the board needed to consider Zoning 4.12(b) in regard to land splits. Discussion followed as to whether the split meets the Zoning Ordinances. Pat Morrison motioned to recommend to the Town Board that they approve the land split as it is in compliance with the Town of Clyman Zoning Ordinances. Mike McLay seconded. All approved. Motion carried.

Schlesner Conditional Use Permit (CUP) - Pat Morrison stated that since the Zoning Administrator found the Schlesner's to be in compliance with the Zoning Ordinances that the Plan Commission should send it on to the Town Board. Sandy Thoma motioned to accept the application for the CUP from Tom and Judy Schlesner and recommend to the Town Board to approve said CUP. Mike McLay seconded. All approved. Motion carried.

Michael Malicki Land Split (Stan Jones Agent) - Stan Jones presented copies and talked about the land split that Michael Malicki would like to divide into two smaller parcels. Mr. Malicki has a 35.5 acre parcel that he would like to split into one 18 acre parcel and one 17.5 acre parcel. Mike McLay noted that this is a straight land split. Stan Jones stated that if it exceeded 3 lots than the County would consider it to be a minor subdivision. Pat Morrison questioned if this falls under the Town jurisdiction as it is a standard split. He thinks that the deed restrictions that Mr. Malicki would like to place on the property is in the best interest of the Town or the County in preserving the land. After the split there will be 2 farm lots. Pat noted that the Town needs to develop a Land Division Ordinance. Pat Morrison recommended that Stan Jones go to the County for Land Division approval for Malicki. Pat Morrison moved that when the Letter of Intent is received by the County for the Malicki land split that the discussion of possible deed restrictions is put on the agenda for recommendation of approval to the Town Board. Seconded by Sandy Thoma, All approved. Motion carried.

CUP Application Addendum - Pat Morrison asked if everyone had a chance to work on their section and if so what they had come up with. Tim Huber stated that he was having trouble with the wording for his section. Pat stated that he felt it would be best to keep the information brief. He stated that he would like to see the instructions point the public in the direction to look for the information. He stated that he had written his up in such a manner telling the public that they could find information on (the subject) they were looking for in Section (#) on page (#) of the Zoning Ordinances. It is the job of the Zoning Administrator to review the application against the ordinances. The idea behind the addendum was to speed up the process of the application so that the public does not need to come before the Planning Commission more than once before being sent on to the Town Board. Pat motioned that at the next meeting that each member become more familiar with the area they were assigned and that the goal should be to simplify the procedure so the public knows were to look for the info. Mike McLay seconded. All approved. Motion carried.

ABANDONED PROEPRTY - Sandy read the reply she received from the WTA in regard to abandoned property. Pat Morrison said that we needed to get more clarification as to what abandoned property is. Pat questioned whether the Plan Commission should do anything to determine what should be done with abandoned property or if we should do anything at all. It was decided that we would do nothing until we get more clarification from the WTA. Pat Morrison motioned that Sandy re-contact the WTA and ask for further clarification as to what abandoned property is and suggest that the situation be described in greater detail as to property and real estate. Mike McLay seconded. All approved. Motion carried. This will be placed on the agenda for the next meeting.

Citizen Comment - There were none.

Next Meeting Date - Next meeting set for December 1, 2009 at 7:30 pm.

Sandy Thoma moved to adjourn the meeting. Tim Huber seconded. All approved. Motion carried. Meeting adjourned at 9:05 PM.

Respectfully submitted

Sandra Thoma

Plan Commission Clerk

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TOWN OF CLYMAN

PLAN COMMISSION MEETING

October 6, 2009

Attendees: Dave Blank, Bill Bremer, Marge Gahlman, Tom and Judy Schlessner, Lee Schumacher.

Members: Mike McLay, Tim Huber, Sandy Thoma, Pat Morrison, Chairman

Mike McLay, Acting Chairman, called the meeting to order at 7:33 PM.

Pledge of Allegiance recited.

Tim Huber Motioned to approve the minutes from the August 3, 2009 meeting as presented. Mike McLay seconded. All Approved.

MALICKI LAND SPLIT (Stan Jones Agent) - Stan Jones requested this be tabled until next meeting. This will be placed on the next meeting agenda if requested. Discussion followed as to what needs to be done to tell Stan Jones so he can come prepared…original tract split, file letter of intent. Dave Blank recommended that Stan Jones go to the County and get pre-approval. Tim Huber motioned to table until asked to be put on Agenda. Pat Morrison seconded.

BREMER LAND SPLIT - Bremer Trust purchased 9.3 acres adjacent to his 70 acres in the SW ¼ of Section 11, which is already owned by Bremer Trust. Bill Bremer, Trustee, would now like to split off the home with 2 acres. The buildings will be razed. The lot line will be just north of the barn and west of the house which meets the requirements of the zoning. Mike McLay asked if this would attach back to the land. Bremer stated that 7 acres would reattach to his land which was the original tract. Discussion followed as to what buildings/structures would remain and what would be razed. Pat stated that Mr. Bremer should file a Letter of Intent. Lee Schumacher who would like to purchase the 2 acres with house asked if he could buy more land in the future. Tim Huber explained that Bremer Trust would have 2 more non-farm land splits. This will be placed on a Public Hearing to be held prior to the next Plan Commission Meeting.

SCHLESSNER CONDITIONAL USE PERMIT (CUP) - Judith and Tom Schlessner are requesting a CUP to operate an Auto Business on their property. No additional new structures will be constructed. They will use the current buildings on the property. Pat Morrison read 4.6(3)(m) Home Base Residential (non-farm) Business and Occupations restrictions from Page 15 of the Zoning Requirements. The following steps need to be done:

1.Apply for the Conditional Use Permit (CUP)
2.Hold a Public Hearing
3.Plan Commission move to have Town Board Approve CUP

Pat read from Zoning Ordinance 6.2 Standards for Approval on Page 37 of the Zoning Requirements to further describe the requirements that must be met to grant a CUP. Tom was instructed that he would need to get in touch with the Zoning Administrator. Dave Blank stated that he will meet with the Zoning Administrator to look at the property in question. This will be placed on the agenda for a Public Hearing to be held before the next Plan Commission Meeting.

ZONING ORDINANCES - Tim explained that he thought we should have something out there for the public to review prior to submitting an application so that the process would run smoother. Pat asked if the public knows where to look for the zoning ordinances. He agreed that this should be part of the Application and that there should be information as to where to find the Zoning Ordinances are on the website and we should make sure the Zoning Ordinances are on the website. Tim said that if we add one sheet with some simple instructions it would help the public know what needs to be done. Tim said that the Plan Commission was set up to approve items at one meeting and then move them on the Town Board. The public should contact the Zoning Administrator prior to coming before the Plan Commission so that the process can be sped up. Pat stated that he needs to look at the routing and the sequence of events. Pat moved that the guidelines for each item on the application be drawn up and added to the website along with the Application form. The following items will be drawn up.

1.Instruction sheet on how to complete the Application.
2.Instructions as to what needs to be followed to receive permission for the request.

Tim Huber seconded. All Approve.

Motion by Pat to split the work up so one person does not have to complete all the work. Seconded by Mike McLay. All Approved. The work will be split as follows:

Sandy Thoma - Zoning and CUP

Mike McLay - Certified Survey Map and Subdivision Plat

Tim Huber - Rezoning Petition and Site & Operation Plan Permit

Pat Morrison - Sign Permit, Other and Instructions for completion

ABANDONED PROPERTIES RESTRICTIONS - Dave Blank stated that this came up at a Town meeting by a concerned citizen. It was questioned as to whether the Town has any ordinances about how to handle abandoned properties. Questions that arose were:

1.What is abandoned property?
2.What possible actions can be taken in regard to abandoned property?
3.We should check with Jim Lawton from General Engineering if they have anything on the subject that could be incorporated.
4.Mike McLay asked if County has any requirements on condemned property.
5.What recourse does the Town have in regard to abandoned properties?

Pat motioned to research topic so we can speak intelligently at the next meeting about this subject. Sandy seconded. All Approved

Mike McLay motioned to refer the topic to the Town Attorney for clarification. Pat Morrison seconded. A definition of Abandonment is needed. What recourses can the Town take in cases of abandoned property? Tim Huber suggested checking with the Towns Association before contacting the attorney. Mike amended his motion to include that we have appropriate and a knowledgable party define the terms and outline recourse the Town might have. Pat seconded amended motion. All approved. Discussion followed as to who should call the Towns Association by email. Sandy will contact the Town Attorney or Carol at the Attorney Hotline of the Towns Association.

CITIZEN COMMENT - Dave Blank state that the Town Clerk resignation was presented at the last meeting. There have been no applications as to date. Chris S will help as needed until a new Clerk can be appointed. If no applications for the position are received it will be up to the Town to appoint a clerk from outside of the Town. The Town will be looking at increasing the pay for this position so that a qualified candidate can be hired but no changes can be made prior to the next election. Pat stated that it will need to be determined what the Clerk does in this position and what the structure is of this position. Pat recommended it would be cheaper to purchase a serviceable laptop for each board member and make it all electronic. If a member leaves the laptop stays. It was stated that the Clerk does more than is necessary and required. Pat said that he felt we were a very inconsiderate Township where the Clerk is involved and what is asked of the clerk. Dave stated that we could hire a Deputy Clerk to fill and keep Chris on as Clerk until elections with the deputy clerk doing more of the work. Dave feels that the position needs to be increased in pay so that the Town can hire a qualified candidate for the position.

NEXT MEETING SCHEDULED - The next Plan Commission meeting will be held on November 3, 2009. Public Hearing will start at 7:00 PM and the Plan Commission Meeting will follow immediately thereafter.

Meeting adjourned at 8:51 pm

Respectfully submitted,

Sandra Thoma

Plan Commission Clerk

No meeting in September 2009
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TOWN OF CLYMAN

PLAN COMMISSION MEETING

August 3, 2009

Members Present: Mike McLay, Tim Huber, Sandra Thoma

Mike McLay, acting chairman, called the meeting to order at 7:38 PM.

Pledge of Allegiance was recited.

Approval of Minutes

Mike McLay motioned to accept the Public Hearing Minutes from July 2, 2009 as presented. Tim Huber seconded. Motion carried.

Mike McLay asked if there was any discussion on the regular Plan Commission Minutes from July 2, 2009. Tim Huber stated that he would like the Minutes to reflect that he wanted to grant approval of the Conditional Use Permit with restrictions to Joe Canalas and make it Joe Canalas's responsibility to get County approval. Mike McLay made a motion to accept the minutes as amended to show the corrections as stated above. Tim Huber seconded. Motion carried.

Culver Land Split

Discussion held on whether to allow a land split from Terri Hoerl and Richard Culver to Debra Scheunemann (adjoining land owners). The parcel in question is part of NE ¼ of the NW ¼ of Section 25, Town of Clyman, Dodge County, Wisconsin, being part of Tax Key No. 012-1015-2524-000. Tim Huber questioned whether this would reduce the number of land splits that would be available to Hoerl/Culver in the future. Mike McLay questioned what the land would be used for. Sandy Thoma questioned whether the Plan Commission needed to do anything as the Land Division Ordinance Sec. 2.1 #3 states that it “shall not apply to sale or exchange of parcels of land between owners of adjacent land owners if additional lots are not thereby created and the lots remaining are not reduced below the minimum or exceed the maximum sizes required by these regulations, the zoning ordinances, or other applicable laws or ordinances.” Mike McLay motioned to table further discussion until it was found out what the land would be used for. Mike will contact Pat Morrison and have him contact parties involved. Sandy Thoma seconded. Motion carried.

CITIZEN COMMENT

Tim Huber stated that the Plan Commission should create a form that would accompany any Conditional Use Permit so that the public knows what needs to be complied with for approval. He would like this on the agenda to be discussed at the next meeting.

NEXT MEETING

Mike McLay set the next meeting date for September 1, 2009 at 7:30 PM

Tim Huber made motion to adjourn. Mike McLay seconded. Motion carried. Meeting adjourned at 8:24 PM

Respectfully Submitted,

Sandra Thoma

Plan Commission Clerk

 

TOWN OF CLYMAN

PUBLIC HEARING - PLAN COMMISSION

JULY 2, 2009

Attendees: Joe Canalas, Mike Thoma, Dave Blank

Members Present: Mike McLay, Gene Bogard, Tim Huber, Pat Morrison

7:10 PM Acting Chairman, Mike McLay called the Public Hearing to Order.

The Pledge of Allegiance was recited.

The purpose of the Public Hearing was to receive public comments on the Conditional Use Permit requested by Joe Canalas for a Heavy Equipment and Diesel Repair business located at N4836 State Road 26, Town of Clyman. Parcel #012-1015-0511-001. Gene Bogard asked if we should rezone from Ag to Business as it has been a business for a very long time. Dave Blank said that Mr. Canalas is being charged taxes for the portion being used as business without rezoning the entire parcel. Tim Huber said that it would not be beneficial to rezone the house. No adjoining neighbors were present.

Gene Bogard moved to adjourn the Public Hearing. Tim Huber seconded. Motion carried. Meeting adjourned at 7:16 PM

TOWN OF CLYMAN

PLAN COMMISSION MEETING

JULY 2, 2009

Attendees: Joe Canalas, Mike Thoma, Dave Blank, Stan Jones

Members Present: Mike McLay, Gene Bogard, Tim Huber, Pat Morrison

7:17 PM Chairman Pat Morrison called the regular Plan Commission Meeting to order.

Ch. Pat Morrison read the minutes from the previous meeting, June 2, 2009. Mike McLay made a motion to accept the minutes with the typing errors corrected as noted. Gene Bogard seconded the motion. Motion carried.

Canalas Conditional Use Request - Discussion and Possible Action in regard to Joe Canalas's request for a Conditional Use Permit (CUP) on his property at N4836 State Road 26, Town of Clyman. Parcel #012-1015-0511-001. Tim Huber said that on page 15 of the Zoning manual it explains what can be done. He suggested that a form should be attached to the Application stating the requirements on page 39. Ch. Pat Morrison went down the list of questions.

1.Hours of operation - 6 AM - 6 PM; Monday thru Saturday and in cases of emergency.
2.Number of Employees - up to 3 non-relative employees depending on workload.
3.Estimated vehicular traffic & trips described by supposed use - N/A
4.Waste Water usage - coolant has disposable containers for recycling and not generated as wastewater. Gene Bogard talked about rain water that may destroy Ag land.
5.Water consumption - N/A
6.Description on plumbing (floor drains) - Holding tank for non-gray water to be installed. Dave Blank noted that he would have to deal with the county on water & sanitary issues.

Mike McLay asked if it would be strictly repair & not a resale business. Pat Morrison said he would still need oil & fuels on sight, welding equipment, & tools.

Discussion followed as to what the process is for Joe Canalas. Discussion followed as to how much equipment and how many storage containers can be kept on the parcel. Ch. Pat Morrison asked Joe Canalas to read over page 39 & 40 of the zoning requirements and if he can not meet the requirements he will need to apply for a waiver. Gene stated he would like to give conditional use so that Canalas can go to the county and get approval and then he can come back to the Plan Commission for final approval. Ch. Pat Morrison stated that if he meets the requirements of Zoning 4.6.3m and other conditions and guidelines of the County the CUP would be approved. Town zoning requires that we do not issue the permit until after the county gives approval. Pat Morrison noted that Zoning Ordinance 6.5.8 states that the Town needs “copies of all other permits and approvals granted by the County/State/Federal agencies”. County/State has first approval and the Town can not act until that approval is received.

Pat Morrison motioned that Joe Canalas apply to the county for the proper permits so he meets the State/County regulations and when that information is available to the Plan Commission they will reconvene and draw up the CUP recommendations. The requirements for Public Hearing have already been met. Gene Bogard seconded the motion.

Gene amended the motion to add that it is the Plan Commission's intent to grant conditional approval for the CUP. Seconded by Tim Huber.

Amended Motion carried.

Original motion carried.

(Amended 8/3/09) Tim Huber wanted it noted that he would like to approve the Conditional Use Permit for Joe Canalas with restrictions, and that it would Joe Canalas's responsibility to get County approval.

Discussion followed as to what was needed to be done by Joe Canalas to obtain County approval and on how long the process will take at the County. As time is of the essence due to a building being erected, Pat Morrison stated that the Plan Commission's purpose is to protect the town but approval should be granted so that Mr. Canalas can erect the building but not hinder the Town's ability to apply reasonable conditions as far as the zoning jurisdictions. Tim Huber stated that the Plan Commission should recommend to the Town that they approve the CUP with stipulations of future reviews to make sure that he complies with the rules set forth on page 15 of the Zoning Ordinances. Pat Morrison stated that we can not circumvent our own zoning requirements.

Discussion followed as to whether there is enough land area for Joe Canalas to erect another building on his property. According to zoning ordinance 5.1(3) Mr. Canalas would be within the requirements to erect another building on his land. Plan Commission authorizes the erection of the building but not the approval to start the business as the Plan Commission does not want to set precedence for the future on any CUP.

Letter of Intent for Plan Commission BOARD VACANCY - Letter of Intent from Sandra Thoma to become a member of the Plan Commission was read. Pat Morrison stated that he felt she would be a fine addition to the Plan Commission but it was up to the Town to approve the appointment.

Citizen Comment - None

Next Meeting Date - date set for August 3, 2009 at 7:30 PM.

Additional Form to be attached to the Conditional Use Permit Application will be put on the agenda for the next meeting.

Gene Bogard motioned to adjourn. Tim Huber seconded. Motion carried. Meeting adjourned at 8:28 PM.

Respectfully submitted

Sandra Thoma

Plan Commission Clerk

 

TOWN OF CLYMAN
PLAN COMMISSION MEETING
Public Hearing
JANUARY 6, 2009

Attendees: Eugene Gentz, Andrew Gentz, Nancy Schlender, Dave Blank

Plan Commission Attendees: Acting Chairman Mike McLay, Tim Huber, Gene Bogard

The Public Hearing of the Plan Commission was called to order by Acting Chairman, Mike McLay at 7:10 PM. Chairman Pat Morrison could not be in attendance.

Pledge of Allegiance

Acting Chairman Mike McLay stated that the purpose for the public hearing was to get citizen comment on the rezoning petition of Eugene Gentz, W7295 Hogsback Road, Juneau, Wisconsin, parcel ID no. 012-1015-0711-000, being the N1/2 of the NE1/4 of Section 7, Town of Clyman, Dodge County, Wisconsin to split a one to five acre parcel from the existing agricultural land for the purpose of creating a residential lot at W7295 Hogsback Road, Juneau, Wisconsin.

Eugene Gentz said that the reason for doing this was to be able to sell the farm land to his son, Andrew Gentz, and maintain the ownership of the residence. Eugene said he spoke with his neighbors about the land split. All adjoining neighbors were notified by the Town Clerk. None were in attendance. Dave Blank, Town Chairman, said he did not hear from any of the adjoining land owners. Discussion followed as to how many acres Eugene Gentz owns and how many will be surveyed off and how many will remain as agriculture. Nancy Schlender stated that if Eugene Gentz would keep the lot under 5 acres she did not see any problem with the land split.

Gene Bogard motioned to adjourn the Public Hearing of the Plan Commission Meeting. Tim Huber seconded. Carried. Meeting adjourned @ 7:30 PM.


TOWN OF CLYMAN
PLAN COMMISSION MEETING
JANUARY 6, 2009

Attendees: Eugene Gentz, Andrew Gentz, Nancy Schlender, Dave Blank

Plan Commission Attendees: Acting Chairman Mike McLay, Tim Huber, Gene Bogard

Acting Chairman, Mike McLay called the meeting to order at 7:30 PM

Mike McLay asked for comments or corrections of the minutes of the Plan Commission Meeting of December 4, 2008. Gene Bogard motioned to approve the minutes of the Plan Commission Meeting of December 4, 2008 as written. Tim Huber seconded. Carried.

Discussion on Eugene Gentz request for land split for property at W7295 Hogsback Road, Juneau, Wisconsin. Gene Bogard motioned to recommend to the Town of Clyman Board to approve land split request of Eugene Gentz for Parcel ID No 012-1015-0711-000, being the N1/2 of the NE1/2 of Section 7, Town of Clyman, Dodge County, Wisconsin with an address of W7295 Hogsback Road, Juneau, WI 53039 allowed under Section 4.12B of the Town Ordinances and may be increased to maximum lot size of 5 acres and to allow one more development rite. Tim Huber seconded. Motion Carried.

Discussion on the request of ULWR to create a new division of United Septic and Drain Service per letter dated December 8, 2008 to the Town of Clyman Board. Mike McLay read the letter into record. Mike was unsure as to what was meant by paragraph 2 of the letter stating that if they did not hear from the Town they (ULWR) would assume they had permission to move ahead without a CUP. Dave Blank suggested that someone contact the DNR and ask if they have a permit for this type of operation and what is entailed in this permit. Dave also suggested that they get legal advice from Atty. Griggs. Mike McLay tabled this until such time that more information is provided by ULWR. A letter will be sent to ULWR letting them know that the matter has been tabled until further information can be obtained.

Discussion on CUP for Tim Huber to operate an equipment repair business on his property. At the 12/4/08 meeting discussion about whether Tim Huber would need a CUP if Zoning Ordinances changed. Question asked if Town of Clyman has changed the Zoning Ordinances. Dave Blank said they are currently at the County and if passed Tim will not need a CUP but may need to have his property rezoned. Dave asked if a description of the property has been drawn up for what parcels are to be rezoned. Gene Bogard asked Tim Huber if a survey would be done to separate the land from the buildings. Tim Huber said the County Tax Assessor will come out and figure out what will be use. Nancy Schlender suggested call the County and ask how it should be done. Mike McLay tabled this until after the County approves or disapproves the CUP and Zoning Ordinances in February, 2009.

Citizen Comments: Nancy Schlender asked what would happen if there are no applicants for the Plan Commission. Need to have 5 members as that is what the Town Ordinances state.

The next Plan Commission Meeting scheduled for February 2, 2009 at 7:30 PM. There will be no Public Hearing.

Tim Huber motioned to adjourn meeting of the Plan Commission. Gene Bogard seconded. Carried. Meeting Adjourned at 8:05 PM.

Respectfully submitted,

Sandra Thoma

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February 2009 meeting cancelled.

TOWN OF CLYMAN
PLAN COMMISSION MEETING
MARCH 5, 2009

Attendees: Joe and Judy Hasslinger, Jeff Kreuziger, Marge Gahlman, Rick and Pat Cramer, Duane Schuett, Kris Kohlhoff, Dave Bank, Chuck Burkholz, Mike Thoma , Jeff Retzlaff, Town Consultant.

Plan Commission Attendees: Chairman Pat Morrison, Mike McLay, Tim Huber, Gene Bogard

Chairman Pat Morrison called the meeting to order at 7:10 PM. The Pledge of Allegiance was recited.

MINUTES APPROVAL - Chairman Pat Morrison asked if there were any corrections to the minutes from the last meeting. Pat Morrison abstained as he was not present at the January 6, 2009 meeting. Gene Bogard motioned to accept the minutes for the Public Hearing and the Plan Commission meeting of January 6, 2009 as typed. Seconded by Mike McLay. All approved. Motion carried.

DUDOLIK HOUSE REQUEST - Discussion on the request to replace the current house on the Lou Dodulik property located at N4443 County Road W, Juneau, known as tax key no. 012-1015-0912-001, being part of the N1/2 of the NW1/4 of the NE1/4 of Section 9, Town of Clyman, Dodge County, Wisconsin. Dave Blank said Mr. Dodulik was not in attendance. As Town Chairman he had not heard from any of the neighbors. Dave Blank said that General Engineering said it was conforming. Gene Bogard said that Lou Dodulik would not need a Building Permit. Ordinance 3.5.2 states that the home can be replaced without a building permit if it is replaced with one that is of equal or greater size and meets all requirements of the Ordinance. Current home is 1,378 sq.ft. Gene Bogard motioned to inform Lou Dodulik to that if he stays within compliance of Zoning Ordinance 3.5.2 (page 8) and stays within compliance and submits to Building Inspector and gets approval, he would be good to go. We appreciate his informing the Town Plan Commission of his improvements. Tim Huber seconded. All approved. Motion carried.

HASSLINGER BUILDING REQUEST - Discussion on Joe and Judy Hasslinger’s request to put up a 40’ x 50’ machine shed on his property located at N2913 Welsh Road, known as tax key # 012-1015- 3034-000 being part of Section 30, Town of Clyman, Dodge County, Wisconsin. This building would replace the current canvas building currently being used. Building would be located 160’ back from the center of the highway. Discussion followed as to whether Hasslinger’s would need to have a building permit for an Ag building. In the past a Zoning Permit was needed and a fee would have to be paid. Zoning Administrator should review and approve the building specifications. $10 fee paid and paperwork completed. Pat Morrison motioned that the Town Board should approve the request of Joe and Judy Hasslinger to construct a 40’ x 50’ machine shed on their property on Welsh Road as it is in compliance with Zoning Ordinances 3.4.3; 4.6 subsections 7, 8, and 9. Seconded by Tim Huber. All approved. Motion carried. (Jeff Retzlaff said that this is another situation where the Plan Commission could be by-passed and requests go directly to the Zoning Administrator.)

CRAMER LAND SPLIT - Discussion on land split request by Rick Cramer for mobile home located at N4398 County Road M, Juneau, known as tax key no. 012-1015-1014-000, being part of the SE1/4 of the NE1/4 of Section 10, Town of Clyman, Dodge County, Wisconsin. The proposed land split would consist of approximately 25,500 sq.ft. or .6 acres. Zoning Ordinances state that a Parent parcel can have 4 land splits from it. This would be the first. Each land split needs to be a minimum of 1 acre but not more than 3 acres. A public hearing will be scheduled for April 13, 2009 before the Plan Commission meeting of the same date. Pat Morrison said he will give the info to the Zoning Administrator with Rick Cramer’s request. Mike McLay said that Rick Cramer should get a survey done.

CONDITIONAL USE FEES – It has been recommended by the Town Board that the Conditional Use Fees be increased and the form updated. Gene Bogard wondered if we should request bids from other organizations and see how General Engineering (GE) compares. Pat Morrison thought GE was most economical and sort of mid line. Gene questioned the diligence of raising the fees with the current economy. The purpose of the increase would be to even out what comes in to what gets paid out so the Town does not lose money. Chairman Pat Morrison read the fees on the old form compared to what is proposed. Mike McLay read from page 2 of the GE letter stating that GE feels they are very competitive. Letter read into record from GE dated January 27, 2009. The Town Board recommends to the Plan Commission that these new fees be put in place. Kris Kohlhoff stated that the new fees are more in line with what they should be. Fees should be paid by the User not the Townspeople. Town should work as diligently as possible to be most economical to the Town. Process should be streamlined to be least costly. Discussion followed on what fees should be increased and what costs are involved in some of these fees. Chairman Pat Morrison suggested the fees be accepted, rejected or discussed in joint session and bring as much information as we can or suggest changes. Gene Bogard moved to accept the form with a change to remove metes and bounds on item 3 and refer back to the Town Board with recommendation that the fees be itemized and have more study done to justify fees. Tim Huber seconded. Gene, Tim & Mike approved. Pat opposed. Motion carried.

COMPREHENSIVE PLAN – Discussion on how to handle the Comprehensive Plan for the Town of Clyman. State recommends that the Plan Commission make a recommendation to the Town Board to either approve or not. There are 3 ways to handle the Comprehensive Plan per letter dated February 9, 2009. To streamline the process it is recommended to the Town board to choose option 3 on the letter which is to have the Plan Commission, the Town Board and up to 5 people from the town make up a panel. Pat Morrison said we should send a letter or put an ad in the paper to ask for community involvement. Gene Bogard questioned who would be writing the Comprehensive Plan. Jeff Retzlaff said that he would be willing to prepare the Comprehensive Plan with the proper language and then the Committee would be able to review and make any changes they felt were necessary. Pat Morrison moved that it is recommended to the Town Board that the Comprehensive Plan Committee consist of the Plan Commission Meeting, the Town Board and up to 5 Town’s people. Gene Bogard seconded. All approved. Motion carried.

HUBER CUP FOR TRUCK REPAIR BUSINESS – Discussion followed on whether Tim Huber would need to rezone his property to meet the new CUP requirements. Jeff Retzlaff said that it would be overkill to rezone all of his land. CUP was drafted to move off dead-center. Pat Morrison read from the minutes of 12-4-08 in regard to the Huber property. Pat Morrison read the CUP for the Huber property into record. Mike McLay asked Tim if he could live with the CUP as written. Discussion followed on what changes would happen if the property was rezoned to Ag/Business. Tim said that he would like more leeway on some of the issues on the CUP. Pat Morrison moved that since Tim Huber can operate within the guidelines of the CUP as proposed that the Town Board approve the CUP which meets all the requirements of the zoning ordinances and since the fees cannot be waived by the Plan Commission that the Town Board should haggle these fees directly with Tim Huber. Gene Bogard seconded. Tim Huber abstained. All approved. Motion carried.

CITIZEN COMMENT – None

Date for the next meeting was set for April 13, 2009 with public hearing at 7:00 PM and meeting following.

Mike McLay moved to adjourn the meeting. Gene Bogard seconded. All approved. Motion carried. Meeting adjourned at 9:20 PM.

Respectfully Submitted,
Sandra Thoma

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TOWN OF CLYMAN

PLAN COMMISSION PUBLIC HEARING

APRIL 13, 2009

Attendees: John Haase, Mary Lee Peterman, Brad and Caroline Bailey, Rick and Pat Cramer, Dave and Ann Blank, Mark Grosskopf

Plan Commission Attendees: Mike McLay, Tim Huber, Gene Bogard, Chairman Pat Morrison

Public Hearing Meeting called to order at 7:05 PM by acting Chairman Mike McLay. Pledge of Allegiance recited.

Public Hearing to receive comment on Rick Cramer's land split located at N4398 County Road M, Juneau, being part of tax key number 012-1015-1014-000, being part of the SE1/4 of the NE1/4 of Section 10, Town of Clyman, Dodge County, Wisconsin. Mike McLay asked if parcel has existing buildings already. All neighbors consisting have been notified. Mark Grosskopf is a neighbor to the north and stated he had no objections. Tim Huber asked how many acres were in the total farm. Rick Cramer said the farm consists of 120 acres in total. Gene Bogard asked how close the property is to 1 acre. Gene said the Ordinance calls for 1 to 5 acres but if the land split is just for the double wide (corrected at June 2, 2009 meeting), he sees no reason why it could not be less acreage. Rick Cramer stated that he did not have the CSM done yet as he was waiting to see if he would be allowed to split off less than 1 acre. Mary Lee Peterman stated that the property has 2 natural boundaries, Hwy. M and neighbors to the north. No other adjoining property owners were in attendance.

Tim Huber made motion to adjourn the Public Hearing portion of the meeting, Gene Bogard seconded. Motion carried.

Meeting adjourned at 7:10 PM.

Respectfully submitted

Sandra Thoma

Plan Commission Clerk

TOWN OF CLYMAN

PLAN COMMISSION MEETING

APRIL 13, 2009

Regular meeting called to order at 7:11 PM my Acting Chairman Mike McLay.

Minutes Approval - Mike McLay asked if there were any changes or corrections to the minutes from March 5, 2009 meeting. Gene Bogard moved to accept the Plan Commission minutes as presented. Mike McLay seconded. Motion carried.

Cramer Land Split - Gene Bogard questioned the 1 to 3 acre land split being less than 1 acre. The smaller acreage would preserve more farm land which would be in the Town's best interest. Mike McLay agreed that there would be no reason to split off more acreage unless the buyer would want more land. Tim Huber said that he was looking at 4.12.C Use Standards on page 33 of the Zoning Ordinances in regard to the buffer between house and lot lines. Rick Cramer said that there would be at least 30 feet between the buildings and side lot lines. Further discussion on what the Ordinances state about natural buffers. Tim Huber questioned the acreage involved to make sure they were meeting the requirements of the Use Standards 4.12.F. Pat Morrison asked if there would be enough room for a septic. Rick Cramer stated that there would be enough room east of the house should the septic fail and a new mound need to be installed. Pat Morrison asked if the application had been sent to the Zoning Administrator. Sandy said that she would check with Kris Kohlhoff. Gene Bogard made motion that the Plan Commission recommend to the Town Board to accept the proposal that the Cramer's land split taking into consideration Use Standards 4.12.F and that the application be reviewed by the Zoning Administrator and after this split there will be 3 remaining land splits available. Seconded by Tim Huber. Motion Carried.

Clyman Fire Department - Discussion and possible action on double wide home being moved to the Clyman Fire Department Training site for training purposes. John Haase talked about the building that would be moved. Dave Blank stated that he had talked to the owners and they were still trying to get a home purchased and decide on when they would get a new home. They are hoping that when the new home is brought in the company would move it for little or no consideration. Tim Huber asked if they were going to burn it. Dave stated that they would be using it for training evacuation but without burning it. Pat Morrison asked if it was condemned by water damage. Mike McLay questioned if it fell under the Zoning Ordinances and stated that in all good conscience no one could really object to this. Pat Morrison said that they would at least need to go through the Ag district and see if there would be anything that would disqualify this move. Dave noted that the Fire Dept. owns 5 acres and it is zoned Ag. Chairman Pat Morrison said that he felt it fell under Conditional Uses and structures under Ag Districts being Section 4.6.3.C & D. Chairman Pat Morrison said to be consistent the Fire Dept. would need to apply for a CUP but under the circumstances doesn't see there being any issues with the request. A Public Hearing would be needed. No re-zoning would be needed. The Plan Commission can not take any action at this time. John Haase said they could do that.

Citizen Comment - Dave Blank said that post cards had been sent out to the community for the Comprehensive Plan Committee and he had been contacted by 3 interested participants. This will be discussed more at the Annual Meeting on April 14, 2009. He suggested that we start to hold these meetings after the next Plan Commission Meeting.

Next Meeting Date - Meeting set for May 5th at 7:00 for Public Hearing (if any) with the regular meeting following at 7:30 PM if no Public Hearing.

Gene Bogard motioned to adjourn. Tim Huber seconded. Motion carried.

Meeting Adjourned at 7:40 PM.

Respectfully submitted

Sandra Thoma

Plan Commission Clerk

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May 2009 meeting cancelled
 

TOWN OF CLYMAN

PLAN COMMISSION MEETING

JUNE 2, 2009

Attendees: Dale Schweitzer, David Helser, Dean Schuett, Dave Blank, Joe Canalas, Martin Sell.

Board Members: Chairman Pat Morrison, Tim Huber, Mike McLay, Gene Bogard

Meeting called to order at 7:07 PM. Pledge of Allegiance recited.

Minutes Approval - Ch. Pat Morrison read the minutes from the April 13, 2009 meeting. (There was no May meeting.) Mike McLay made motion to accept the minutes as presented. Seconded by Gene Bogard. Motion carried.

Ch. Pat Morrison read the minutes from the Public Hearing held on April 13, 2009 in regard to Rick Cramer's land split at N4398 County Road M, Town of Clyman. After discussion it was decided to change the wording “mobile home” to “double wide”. Mike McLay made motion to accept the minutes from the Public Hearing with the correction noted above. Gene Bogard seconded. Motion carried.

Canalas CUP for Business - Joe Canalas presented a drawing of where he would like to add another 35' x 60' shed to his property for the purpose of creating a Heavy Equipment & Diesel Repair business. He would also be doing metal fabricating and welding. The board asked how large his property was. From the map it is 6.5 acres. Ch. Pat Morrison asked if he would be storing fuels on site. Joe Canalas stated that the only fuels would be some engine oil that is in self-contained containers. Mike McLay asked if the only fuels would be the normal type found in a business of this type. Joe Canalas stated yes. Joe Canalas stated that he was to the county and was told that his property is zoned agricultural and that he could not put anything up within 200' of the centerline of the road. Gene Bogard commented that this property has never been used as Ag land. The parcel has been used as Business for at least 20 years and the grandfathering should be enough to zone it as business. Ch. Pat Morrison stated that if the county considers it Ag land the Town has to consider it as Ag. Ch. Pat Morrison noted that he Joe Canalas had an application and needed to submit that along with a check to the Zoning Administrator to get things started. Ch. Pat Morrison set the Public Hearing for July 1st at 7 PM with the Plan Commission Meeting to follow immediately after. A discussion followed as to what size sign could be put up on the property.

Schweitzer Land Split - Dale Schweitzer handed out maps of his property on County Road DJ. He would possibly like to split off approximately 5 acres of wooded land west of Hwy. DJ. He has previously used 2 land splits on his 71+ acres. The parent parcel has 3 splits available and this would be the 3rd split. Gene Bogard stated that Dale Schwietzer should have a survey done. Ch. Pat Morrison said that Dale Schweitzer would have to complete an application. Dave Blank stated that Dale should see the County with a Letter of Intent. Dale Schweitzer stated he has looking for information only at this time as to if the land split could be done. Ch. Pat Morrison stated that from Zoning standpoint, the Plan Commission has no objections.

Martin Sell Land Split - Martin Sell stated that he was looking for information only at this time in regard to land split. He currently owns approximately 152 acres. He is contemplating purchasing a 5 acre parcel from his father and then creating two additional two 1 acre parcels on this parcel. Discussion followed as to how many land splits he would be able to have available. Ch. Pat Morrison stated that if he buys the 5 acre parcel it would attach to his current acreage, becoming part of the parent tract and only allows him 4 Non-Farm lot splits as the land is all contiguous. As he has already had 1 split he is still allowed 3 additional splits. Dave Blank suggested that Martin Sell seek advice from the County. Further discussion followed as to the driveway placement. Zoning Ordinance 8.1 in regard to driveways states under sub. 2 that 1 driveway may service 2 or more abutting parcels and shall be considered as 1 driveway. It was suggested that when Martin Sell would like to split off these parcels, he should see the County first and then come back to the Plan Commission for a Public Hearing.

Citizen Comment - Dean Schuett asked about a possible land split off his 39.6 acre parcel. There are no buildings on this parcel on County Road DJ and Huber Road in Section 36. He was wondering if he could split off a 1-3 acre parcel with discretion up to 5 acres. Dean Schuett said that he would be accessing this parcel off of Huber Rd. Ch. Pat Morrison said that he should situate the parcel to take the least agricultural land. Dean Schuett asked what the time frame was for him to split off the parcel if he applies for the split. Ch. Pat Morrison said that the time frame was 1 year for the split without having to complete a new application. When he sold the property did not matter. Ch. Pat Morrison suggested they check with the Zoning Administrator.

Sandy brought up information for the Plan Commission to attend a Plan Commission Workshop on July 28th. Ch. Pat Morrison, Tim Huber, Mike McLay said they would attend. Meeting to be held in Juneau at the Administration Building. Dave Blank stated that he would also be attending and Sandy Thoma said she will also be attending.

Next Meeting - July 1, 2009 with Public Hearing at 7:00 PM and Plan Commission meeting immediately following. (Due to conflict with Town Hall, meeting changed to July 2, 2009 at 7:00 PM for Public Hearing with Plan Commission Meeting immediately following.)

Motion to adjourn by Tim Huber, seconded by Mike McLay. Meeting adjourned at 8:40 PM.

Respectfully Submitted

Sandra Thoma

Plan Commission Clerk