BOARD ATTENDANCE: Chairman Randy Nehls, 1st Supervisor Steve
Caine, 2nd Supervisor Lee Bruni, 3rd Supervisor Tim Dornfeld, 4th Supervisor
Mark Othmer, Treasurer Sandy Thoma, and Clerk Chris Spilker
FIRE CHIEF’S REPORT: Chief Howlett was present and
explained the south door lock now includes a door key pad as well as a
key lock. Supervisor Caine questioned the amount of the Key Pad. The Board
questioned the new breaker box and outlet. Chief Howlett explained the
current situation prevented the doors from being open if the power was
out. Therefore a purchase was made for a new breaker box and generator
outlet. No other discussion was held regarding the financial report. Othmer/Caine
made a motion to approve the Fire Department’s report as printed.
Fire Department Budget Surplus:
TRAIN/LAIRD ROAD PROJECT: Discussion was held regarding plowing the Train/Laird Road. At this time the county continues to plow the entire road.
Mailboxes for Train/Laird Road: Chairman Nehls stated that discussion was held with Horicon USPS regarding the placement of mailboxes on Train/Laird Road. He further stated for medical and security reasons the citizens have come to the board requesting placement of mailboxes in front of their residences.
It was noted that citizens have called and complained with USPS regarding the placement of the mailboxes.
The board was provided information regarding the USPS Milwaukee Branch and a contact which per Juneau USPS is the head of the Horicon Branch.
Othmer will be placing a call to the Milwaukee contact and follow up the board at the next meeting.
The 4th payment was requested by Relyco in the amount of $23,378.50. Othmer/Bruni made the motion to mail funds to RelyCo. in the amount of $23,378.50. All voting Aye, motion carried.
Citizen provided copies to the board of an expense he incurred from his bank regarding processing fees for deeds from the land owner to the Town. Othmer/Nehls made a motion to reimburse the landowner in the amount of $300.00 for costs he incurred from his bank for processing fees regarding the deed transfer. All voting Aye, Motion carried.
TOWN ROAD MAINTENANCE: Discussion was held regarding leaving all culvert work until spring.
Discussion was also held regarding brush clean up in spring.
PUBLIC APPEARANCES: None
CAUCUS: January 14, 2017 @ 2:00 pm
NEXT MEETING DATE: February 13, 2017 @ 7:30 pm
Caine/Bruni made a motion to adjourn at 8:25 pm. All voting Aye, motion carried.
TOWN OF CLYMAN
REGULAR TOWN MEETING
February 13, 2017 @ 7:30 pm
735 MAIN STREET
CLYMAN, WI 53016
BOARD ATTENDANCE: Chairman Randy Nehls, 1st Supervisor Steve Caine,
3rd Supervisor Tim Dornfeld, Treasurer Sandy Thoma, and Clerk Chris Spilker
ABSENT: 2nd Supervisor Lee Bruni & 4th Supervisor Mark Othmer
The meeting was called to order by Chairman Nehls at 7:34 pm. The Pledge of Allegiance was recited.
MINUTES: Motion by Dornfeld/Nehls to approve the minutes for 1/9/17 as printed. All voting Aye, motion carried.
TREASURER’S REPORT: General Expense: Beginning Balance $27,284.70; Interest $21.18; Income $881,965.21; Expenses $499,347.96; Ending Balance $409,923.13. The board acknowledged the Treasurer’s Report as printed.
Train Road: Beginning Balance $146,678.58: Income: $0 Expenses $56,241.60; Ending Balance $90,436.98. The board acknowledged the Treasurer’s Report as printed.
INVOICES TO BE PAID: Chairman Nehls read aloud the invoices to be paid. The total including the Train Road expenses for the month is $388,064.09
Discussion was held regarding the bill for The Culvert Man in the amount of $647.60. Chairman Nehls authorized a culvert on Justmann Road per discussions with the landowner. Question regarding Bailey Concrete bill for $160.00. Chairman Nehls explained he authorized a gravel purchase on Bob White’s drive as it is a town road and is having water issues. Question regarding the loan payments for March. Discussion was held about paying off the additional principal on two loans for $68.53 & $16.30. This would be an additional total of $84.83 to the March invoices to be paid.
Discussion was held regarding Huber Trucking’s original quote during the bidding process was $50,000.00 for the manure pit. Today we have received billing totaling $73,899.76. The board directed the clerk to contact General Engineering as the contractor to discuss further with Huber Trucking the original price quote of $50,000.00. The Clerk/Treasurer should hold the check for Huber Trucking until further discussion is held.
Caine/Dornfeld made a motion to approve the February invoices as printed including the additional principal to the loans; with the exception of Huber Trucking until further communication with General Engineering. All voting Aye, motion carried.
FIRE CHIEF’S REPORT: Discussion was held regarding Frontier billing $207.84. Chief Howlett explained this was a communication phone line system in the station. Dornfeld/Caine made a motion to approve the Fire Department’s report as printed. Motion carried.
All voting Aye, motion carried.
Chief Howlett provided an estimate for a Generator in the amount of two options. Option #1 was a 15kw generator labor and misc. materials for a total of $6429.00. Option #2 was a 22 kw generator labor and misc parts for a total of $9975.00.
Discussion was held about both of the quotes coming from Northern Tool & Equipment and United Electric, Inc.
Supervisor Caine discussed with Chief Howlett contacting Generac for an additional quote. Chief Howlett also explained to the board he is in contact with the state to provide details on if this purchase is allowed under 2% funding.
The board tabled this item until next month.
TRAIN/LAIRD ROAD PROJECT: Discussion was held regarding placement of mailboxes in front of the residence’s per the citizen’s request. It was also noted all fire signs have been delivered to the landowners.
Discussion was held regarding the gravel washing away in spring and the snow plows already removing the road layers.
It was noted the citizens have no other issues including the mail box placements. The citizens let the board know they have contacted Congressman Sensenbrenner and the USPS to withdraw the case numbers on file.
TOWN ROAD MAINTENANCE: Chairman Nehls explained there are a number of roads being washed out. He specifically talked about Chuck Joyce drive on Elm Shade. He let the board know this will need to be discussed in the upcoming months.
ERDMAN RECYCLING INSURANCE: Clerk Spilker provided Richard Insurance Liability policy and bill for $500.00
Caine let the clerk know he would like to see Town of Clyman named as additional policy insurer. Caine/Dornfeld made a motion to approve the insurance policy for 1 year with the Town of Clyman named as additional policy insurer. All voting Aye, motion carried.
PUBLIC APPEARANCES: A Fire sign was ordered for a citizen in the audience and a plan commission is scheduled for March.
NEXT MEETING DATE: March 13, 2017 @ 7:30 pm
Caine/Dornfeld made a motion to adjourn at 8:33 pm. All voting Aye, motion carried.