Town Board Meeting Minutes 2017
 

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TOWN OF CLYMAN
REGULAR TOWN MEETING
SEPTEMBER 11, 2017 @ 7:30 pm
735 MAIN STREET
CLYMAN, WI 53016

BOARD ATTENDANCE: Chairman Dave Blank, 1st Supervisor Steve Caine, 2nd Lee Bruni, 3rd Supervisor Tim Dornfeld, 4th Supervisor Mark Othmer, Treasurer Sandy Thoma, and Clerk Chris Spilker
ABSENT: None
The meeting was called to order by Chairman Blank at 7:30 pm. The Pledge of Allegiance was recited.
MINUTES: (607) Bruni/Caine made a motion to approve the minutes as presented. All voting Aye, Motion carried.
TREASURER’S REPORT: General Expense: $80,970.40 Income: $-0- Interest: $3.25 Expenses $16,086.74 Ending Balance $29,660.22. The board acknowledged the Treasurer’s Report as printed.
Train Road: Beginning Balance $116,464.98: Income: $140,000.00 Expenses $53,195.24; Ending Balance $116,464.98. The board acknowledged the Treasurer’s Report as printed.
INVOICES TO BE PAID: Caine/Bruni made a motion to approve the invoices to be paid for September in the amount $110,794.92 All voting Aye, motion carried.

Question regarding Koplin Gravel expense of $300.24. Chairman Blank stated he applied gravel on Elm Shade by Chuck Joyce property.

Discussion was held regarding borrowing funds to pay for the parking lots and Welsh Road. Clerk Spilker noted both these items were not budgeted but have been contracted to do in 2017. An estimate of $50,000.00 will be required to pay these contracts in 2017.

FIRE CHIEF’S REPORT: The board acknowledged the Fire Chief’s report and had no further discussion.

Discussion possible action regarding letter of intent for property owner Seneca Foods to expand Waste Water Storage Lagoon Structure located in the PT NE1/4 SEC 33 COM NE COR SD SEC TH S 0DEG 54MIN 9SEC W 2645.18 FT TO E1/4 COR SD SEC TH N 89DEG 10MIN 5SEC W ALG S LN SD 1/4 1837.17 FT TO ELY ROW LN C & N RR TH N 7DEG 16MIN 12SEC E ALG SD ELY RR ROW 2681.58 FT TO N LN SD SEC TH S 88DEG 26MIN 33SEC E ALG SD N LN 1539.87 FT TO POB in the Town of Clyman, Dodge County also known as parcel #012-1015-3311-001.

Sencea Representative was present and prepared a demonstration titled Seneca Foods Lagoon Expansion Project to include, Operational Background, Current Lagoon Layout, Recent Challenges, Proposed Project Scope, Proposed Lagoon Layout, Operation Benefits Obtained,

Discussion was held regarding the operations of lagoon 5 and increase the size rather than create a lagoon #6.

It was noted lagoon #5 will be synthetic lined and 6 feet deep. It was further noted Seneca Foods Lagoon Expansion project is following all DNR requirements and is planning on using Lagoon #5 for water waste of the vegetables during the off seasons when spreading is not allowed.

Dornfeld/Bruni made a motion to approve Seneca Foods Lagoon Expansion Project. All voting Aye, the motion carried.

Discussion possible action regarding letter of intent for property owner The Delong Co., Inc. to Rezone from Agriculture to Highway Business District in LOT 2 CSM 7134 IN V49 P101 BEING PT NE1/4 NE1/4 SEC 29 in the Town of Clyman, Dodge County also known as parcel #012-1015-2911-004
Discussion was held regarding the Plan Commissions recommendation to approve as it meets Highway Business District Zoning requirements. It was noted the company is listed as a use in the Highway Business District therefore a conditional use permit is not needed,

Othmer/Caine made a motion to approve the request from The Delong Co., Inc to rezone parcel #012-1015-2911-004 from Agriculture to Highway Business District in Lot 2 CSM 7134 IN V49 P101 BEIGN PAT NE ¼ NE ¼ SEC 29 in the Town of Clyman, Dodge County. All voting Aye, motion carried.

PARKING LOTS FOR 735 MAIN STREET: Lukasz from General Engineering was present and stated he is working with the contractor regarding the 200 feet of parking lot. The contractor explained to Lukasz there will be a price increase of $15.00/ foot for the gutter which would increase the price to $9,000.00 for both the Town and the Village.

Question regarding the handicap accessible slope to follow from the entrance to the parking lot.

It was stated the total cost would be approximately $28,000.00 for the project. This project is currently not budgeted for 2017 and therefore if approved will be part of the loan.

Othmer/Caine made a motion to accept the change order of $4500.00 which is the Town’s portion, to increase the parking lot cost project to approximately $28,000.00. All voting Aye, Motion carried,

TRAIN/LAIRD ROAD PROJECT: Chairman Blank visited the site and explained a culvert has been delivered, shouldering has been done, and a stop a head sign has been completed by Dodge County per the letter by Dodge County stating they were dissatisfied with the results RelyCo and the pooling water issues..

Discussion was held regarding what RelyCo will still be required to complete. Drebenstedt explained he wants the stones picked up on his empty lot. Drebenstedt has been trying to maintain the open lot but is struggling with his own equipment. Luckasz explained if the lot is not corrected and seeded RelyCo is aware payment with be withheld.

It was noted RelyCo will be placing up the signs within the next week. Question regarding the Laird Road sign location. Chairman Blank noted he has the sign but has not put up the sign.

Lukasz explained he is working with the railroad regarding the insurance cost of closing the railroad. At this point a final figure is still being determined.

Discussion was held regarding the work that has been completed. It was noted RelyCo has requested payment of the $30,000.00 that was held from last month.

Caine/Othmer made a motion to table payment to RelyCo payment until a special meeting can be held to discuss further.

BIKE TRAIL SIGNAGE: Discussion was held regarding the placement of signs for the bike trail. Caine/Othmer made a motion to approve Dodge County erecting signs for the Bike Trail in the Town of Clyman. All voting Aye, motion carried.

2018 MUNICIPAL LEGAL COUNCIL: Bruni and Caine have been researching other Municipal Legal Counsel. Caine expressed that legal counsel should remain Neuberger Law Office for the Train Road project at this point.

Othmer also expressed setting up a retainer with a Municipal Attorney that would allow access to legal counsel without having to attend the meetings every month.

No other discussion was held.

TOWN ROAD MAINTENANCE: Chairman Blank listed a number of roads having pot holes. Clerk Spilker stated the road accounts that were budgeted have been utilized and there are no longer any more funds to fix roads. Treasurer Thoma stated copies of the budget have been provided to the board and also confirmed funds have been depleted in the road maintenance accounts and that there will not be funds to transfer from another account to cover any additional projects for 2017. Discussion was held regarding funds not being available to cut brush and fill pot holes.

Caine will be contacting State Reeseville Bank to discuss loan options for the Town of Clyman.

Discussion was held regarding Mark Othmer being the WIS LRIP contact.


NON-ACTION DISCUSSION: Discussion was held regarding budgets for the Fire Department and Town Workshops for Budget meetings. Chairman Blank expressed interest in purchasing land on Highway 26 to relocate the Town Hall.

Othmer updated the board that Blank and Othmer are on a committee that was created for purpose of evaluating the needs of the Fire Department. He stated more discussion will be taking place at the joint meeting with the Village of Clyman.

NEXT MEETING DATE: Joint Fire Dept Meeting: October 2nd at 7:00 pm.
Regular Monthly Meeting: October 9th at 7:30.

Othmer/Bruni made a motion to adjourn at 9:29pm. All voting Aye, motion carried.

Respectfully submitted,

Chris Spilker
Town Clerk

 


 

 

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TOWN OF CLYMAN
REGULAR TOWN MEETING
January 9, 2017 @ 7:30 pm
735 MAIN STREET
CLYMAN, WI 53016

BOARD ATTENDANCE: Chairman Randy Nehls, 1st Supervisor Steve Caine, 2nd Supervisor Lee Bruni, 3rd Supervisor Tim Dornfeld, 4th Supervisor Mark Othmer, Treasurer Sandy Thoma, and Clerk Chris Spilker
ABSENT: None
The meeting was called to order by Chairman Nehls at 7:32 pm. The Pledge of Allegiance was recited.
MINUTES: Motion by Dornfeld/Caine to approve the minutes for 12/12/16 as printed. All voting Aye, motion carried.
TREASURER’S REPORT: General Expense: Beginning Balance $53,509.72; Interest $1.84; Income $1,498.38; Expenses $27,725.24; Ending Balance $27,284.70. The board acknowledged the Treasurer’s Report as printed.
Train Road: Beginning Balance $3,532.13: Income: $330,703.45 Expenses $187,557.00; Ending Balance $146,678.58. The board acknowledged the Treasurer’s Report as printed.
INVOICES TO BE PAID: Chairman Nehls read aloud the invoices to be paid. The total including the Train Road expenses for the month is $496,429.17 Caine/Dornfeld made a motion to approve the October invoices as printed. All voting Aye, motion carried.

FIRE CHIEF’S REPORT: Chief Howlett was present and explained the south door lock now includes a door key pad as well as a key lock. Supervisor Caine questioned the amount of the Key Pad. The Board questioned the new breaker box and outlet. Chief Howlett explained the current situation prevented the doors from being open if the power was out. Therefore a purchase was made for a new breaker box and generator outlet. No other discussion was held regarding the financial report. Othmer/Caine made a motion to approve the Fire Department’s report as printed. Motion carried.
All voting Aye, motion carried.

Fire Department Budget Surplus:
Discussion was held regarding purchasing a generator in the event there is a power outage at the Fire Department. The board recommended getting quotes and reporting back to the board at next month’s meeting.

TRAIN/LAIRD ROAD PROJECT: Discussion was held regarding plowing the Train/Laird Road. At this time the county continues to plow the entire road.

Mailboxes for Train/Laird Road: Chairman Nehls stated that discussion was held with Horicon USPS regarding the placement of mailboxes on Train/Laird Road. He further stated for medical and security reasons the citizens have come to the board requesting placement of mailboxes in front of their residences.

It was noted that citizens have called and complained with USPS regarding the placement of the mailboxes.

The board was provided information regarding the USPS Milwaukee Branch and a contact which per Juneau USPS is the head of the Horicon Branch.

Othmer will be placing a call to the Milwaukee contact and follow up the board at the next meeting.

The 4th payment was requested by Relyco in the amount of $23,378.50. Othmer/Bruni made the motion to mail funds to RelyCo. in the amount of $23,378.50. All voting Aye, motion carried.

Citizen provided copies to the board of an expense he incurred from his bank regarding processing fees for deeds from the land owner to the Town. Othmer/Nehls made a motion to reimburse the landowner in the amount of $300.00 for costs he incurred from his bank for processing fees regarding the deed transfer. All voting Aye, Motion carried.

TOWN ROAD MAINTENANCE: Discussion was held regarding leaving all culvert work until spring.

Discussion was also held regarding brush clean up in spring.

PUBLIC APPEARANCES: None

CAUCUS: January 14, 2017 @ 2:00 pm
Snow Date: January 21, 2017 @ 2:00 pm (snow date)

NEXT MEETING DATE: February 13, 2017 @ 7:30 pm

Caine/Bruni made a motion to adjourn at 8:25 pm. All voting Aye, motion carried.

Respectfully submitted,

Chris Spilker
Town Clerk

_________________________________________________________

TOWN OF CLYMAN
REGULAR TOWN MEETING
February 13, 2017 @ 7:30 pm
735 MAIN STREET
CLYMAN, WI 53016

BOARD ATTENDANCE: Chairman Randy Nehls, 1st Supervisor Steve Caine, 3rd Supervisor Tim Dornfeld, Treasurer Sandy Thoma, and Clerk Chris Spilker
ABSENT: 2nd Supervisor Lee Bruni & 4th Supervisor Mark Othmer
The meeting was called to order by Chairman Nehls at 7:34 pm. The Pledge of Allegiance was recited.
MINUTES: Motion by Dornfeld/Nehls to approve the minutes for 1/9/17 as printed. All voting Aye, motion carried.
TREASURER’S REPORT: General Expense: Beginning Balance $27,284.70; Interest $21.18; Income $881,965.21; Expenses $499,347.96; Ending Balance $409,923.13. The board acknowledged the Treasurer’s Report as printed.
Train Road: Beginning Balance $146,678.58: Income: $0 Expenses $56,241.60; Ending Balance $90,436.98. The board acknowledged the Treasurer’s Report as printed.
INVOICES TO BE PAID: Chairman Nehls read aloud the invoices to be paid. The total including the Train Road expenses for the month is $388,064.09

Discussion was held regarding the bill for The Culvert Man in the amount of $647.60. Chairman Nehls authorized a culvert on Justmann Road per discussions with the landowner. Question regarding Bailey Concrete bill for $160.00. Chairman Nehls explained he authorized a gravel purchase on Bob White’s drive as it is a town road and is having water issues. Question regarding the loan payments for March. Discussion was held about paying off the additional principal on two loans for $68.53 & $16.30. This would be an additional total of $84.83 to the March invoices to be paid.

Discussion was held regarding Huber Trucking’s original quote during the bidding process was $50,000.00 for the manure pit. Today we have received billing totaling $73,899.76. The board directed the clerk to contact General Engineering as the contractor to discuss further with Huber Trucking the original price quote of $50,000.00. The Clerk/Treasurer should hold the check for Huber Trucking until further discussion is held.

Caine/Dornfeld made a motion to approve the February invoices as printed including the additional principal to the loans; with the exception of Huber Trucking until further communication with General Engineering. All voting Aye, motion carried.


FIRE CHIEF’S REPORT: Discussion was held regarding Frontier billing $207.84. Chief Howlett explained this was a communication phone line system in the station. Dornfeld/Caine made a motion to approve the Fire Department’s report as printed. Motion carried.
All voting Aye, motion carried.

Generator Purchase:
Chief Howlett provided an estimate for a Generator in the amount of two options. Option #1 was a 15kw generator labor and misc. materials for a total of $6429.00. Option #2 was a 22 kw generator labor and misc parts for a total of $9975.00.

Discussion was held about both of the quotes coming from Northern Tool & Equipment and United Electric, Inc.

Supervisor Caine discussed with Chief Howlett contacting Generac for an additional quote. Chief Howlett also explained to the board he is in contact with the state to provide details on if this purchase is allowed under 2% funding.

The board tabled this item until next month.

TRAIN/LAIRD ROAD PROJECT: Discussion was held regarding placement of mailboxes in front of the residence’s per the citizen’s request. It was also noted all fire signs have been delivered to the landowners.

Discussion was held regarding the gravel washing away in spring and the snow plows already removing the road layers.

It was noted the citizens have no other issues including the mail box placements. The citizens let the board know they have contacted Congressman Sensenbrenner and the USPS to withdraw the case numbers on file.

TOWN ROAD MAINTENANCE: Chairman Nehls explained there are a number of roads being washed out. He specifically talked about Chuck Joyce drive on Elm Shade. He let the board know this will need to be discussed in the upcoming months.

ERDMAN RECYCLING INSURANCE: Clerk Spilker provided Richard Insurance Liability policy and bill for $500.00

Caine let the clerk know he would like to see Town of Clyman named as additional policy insurer. Caine/Dornfeld made a motion to approve the insurance policy for 1 year with the Town of Clyman named as additional policy insurer. All voting Aye, motion carried.

PUBLIC APPEARANCES: A Fire sign was ordered for a citizen in the audience and a plan commission is scheduled for March.

NEXT MEETING DATE: March 13, 2017 @ 7:30 pm

Caine/Dornfeld made a motion to adjourn at 8:33 pm. All voting Aye, motion carried.

Respectfully submitted,

Chris Spilker
Town Clerk

____________________________________________________

TOWN OF CLYMAN
REGULAR TOWN MEETING
March 10, 2017 @ 7:30 pm
735 MAIN STREET
CLYMAN, WI 53016

BOARD ATTENDANCE: Chairman Randy Nehls, 1st Supervisor Steve Caine, 2nd Lee Bruni, 3rd Supervisor Tim Dornfeld, 4th Supervisor Mark Othmer, Treasurer Sandy Thoma, and Clerk Chris Spilker
ABSENT: None
The meeting was called to order by Chairman Nehls at 7:35 pm. The Pledge of Allegiance was recited.
MINUTES: Motion by Dornfeld/Nehls to approve the minutes for 2/13/17 as printed with a change to Justmann Road culvert being replaced because it was crushed. All voting Aye, motion carried.
TREASURER’S REPORT: General Expense: Beginning Balance $409,923.13; Interest $17.42; Income $126,644.67; Expenses $447,538.71; Ending Balance $89,046.51. The board acknowledged the Treasurer’s Report as printed.
Train Road: Beginning Balance $90,436.98: Income: $0 Expenses $4,015.71; Ending Balance $86,421.27. The board acknowledged the Treasurer’s Report as printed.
INVOICES TO BE PAID: Chairman Nehls read aloud the invoices to be paid. The total including the Train Road expenses for the month is $10,522.05. Caine/Bruni made a motion to pay the bills as presented. All voting Aye, motion carried.

FIRE CHIEF’S REPORT: Question regarding the monthly billing for WE Energies. The Clerk explained last year amount for the month of February was $466.02. The board acknowledged the Fire Chief’s Report as printed.

Generator Purchase: Dave Blank questioned if the town was purchasing a used generator. He also wanted to know what the Village currently utilizes. Dave Blank also explained the Town currently has 2 already on the trucks. Caine explained he would like to see another quote prior to purchase.

TRAIN/LAIRD ROAD PROJECT: Huber Trucking: It was noted that two estimates were provided. A-1 concrete had an estimate for $55,969.76 & Huber Trucking had an estimate for $10,800.00. The final invoices have been submitted as followed. Huber Trucking $60,149.76 & Huber Trucking $13,750.00. The board recommended submitting the estimates and final billings to Attorney Griggs for review. Caine/Bruni discussed paying Huber Trucking $41,250.00 as this is the balance of the amount of the manure pit per the Union Pacific/Train Road agreement. All voting Aye, motion carried.

TOWN ROAD MAINTENANCE: Greppi Culvert: It was explained that Greppi’s farm is being rented out and the culvert is failing the traffic on this town road. Othmer explained that Terry Buss is interested in paying the difference if the town would be willing to increase the culvert size from a 20 foot culvert to a 40 foot culvert. This would be completed with two 20 foot culverts on Greppi’s drive which is a town road. The board noted if Terry Buss is willing to pay for the additional expense along with the gravel expense the board was comfortable contacting Jim Fielbach for the costs. Othmer/Dornfeld made a motion for Chairman Nehls to contact Jim Fielbach for the Greppi drive project and any cost incurred

Bruni noted Jeff Crum called about a hole on his town road. Chairman Nehls and Bruni made a determination that the hole was in need of immediate repair and based on their assessment fixed the issues immediately to avoid any further complications.

Dornfeld noted Chuck Joyce contacted him about an issue on the South side of Elm Shade. In spring the board will discuss wedging the area.


DUMPSTER DAYS: Dornfeld will be contacting Watertown for a garbage truck rental. Caine/Nehls made a motion to have a dumpster days in spring with a date to be determined based on availability. All voting Aye, motion carried.

SPRING NEWSLETTER: Nehls noted all Fire Signs are the property owner’s responsibility.

PUBLIC APPEARANCES: None

NEXT MEETING DATE: April 10, 2017 @ 7:30 pm

Dornfeld/Caine made a motion to adjourn at 8:39 pm. All voting Aye, motion carried.

Respectfully submitted,

Chris Spilker
Town Clerk

 

TOWN OF CLYMAN
REGULAR TOWN MEETING
April 10, 2017 @ 7:30 pm
735 MAIN STREET
CLYMAN, WI 53016

BOARD ATTENDANCE: Chairman Randy Nehls, 1st Supervisor Steve Caine, 2nd Lee Bruni, 3rd Supervisor Tim Dornfeld, 4th Supervisor Mark Othmer, Treasurer Sandy Thoma, and Clerk Chris Spilker
ABSENT: None
The meeting was called to order by Chairman Nehls at 7:35 pm. The Pledge of Allegiance was recited.
MINUTES: (487) Dornfeld/Othmer made a motion to approve the minutes as presented. Motion carried.
TREASURER’S REPORT: General Expense: $89,046.51 Income: $0.00 Interest: $4.02 Expenses $10,875.74 Ending Balance $78,174.79. The board acknowledged the Treasurer’s Report as printed.
Train Road: Beginning Balance $86,421.27: Income: $0 Expenses $41,250.00; Ending Balance $45,171.27. The board acknowledged the Treasurer’s Report as printed.
INVOICES TO BE PAID: Chairman Nehls read aloud the Invoices to be paid totaling $11,781.48. Question regarding snow plowing budget. Treasurer Thoma stated we have used up the retainer with Dodge County but the Town of Clyman budgeted more than the contract therefore there are still funds available in the snow plow budget.

Chairman Nehls explained that he viewed Chuck Joyce’s property on Elm Shade. Chairman Nehls authorized Jim Fielbach to add gravel on Elm Shade due to water issues. Chairman Nehls further stated any gravel placed on the driveway will be at Chuck Joyce’s expense. Caine/Bruni made a motion to pay the bills as presented. Motion carried.

Discussion and possible action regarding letter of intent for property owner Terry D. Buss for the property on the NE1/4 SE1/4 SEC 12 EX CSM 4167 in V26 P55 EX HWY DESC IN DOC #993024 in the Town of Clyman, Dodge County also known as parcel #012-1015-1241-002. The applicant is seeking a land split of 2-3 acres for residential use.
It was noted the Plan Commission has recommended approval as it meets Clyman zoning requirements 4.12 Use Standards Non-farm Residential Use the split is allowed.
It was further noted per Clyman Zoning Section 5 Accessory Use, Building & Structure Requirements and Limitations the landowners will be required to meet to meet the zoning requirements and work with the building inspector.
Nehls/Dornfeld made a motion to approve the land split per the recommendation of the Plan Commission as it meets the zoning requirements. Motion carried.

TRAIN ROAD: Town Engineer Lukasz Lyzwa from General Engineering was present and explained that the design of the road on paper did not meet the expectations once the area was constructed and the grading needs to be adjusted to avoid further water issues.

Lukasz Lyzwa, Town Engineer recommended waiting for 2 to 3 weeks to avoid further damage to the land owners downstream.

It was explained there is 4 feet of breaker and over the winter time the road does not have any damage and at this point the ditch needs to be reconstructed. Lukasz stated this would not be at the Town’s charge.

Dornfeld stated Relyco was not interested in entertaining the project. Lukasz Lyzwa, Town Engineer explained Relyco will be required to come back as they have additional construction to complete on the road therefore they will also be doing the ditch work.

Lukasz stated in discussions with the Union Pacific it was noted that the crossing will not be closed until late summer due to Union Pacific’s own timeline.

Discussion was held regarding the amount to be paid in Mid-May for the payment. It was noted the payment from the contractor will be approximately $150,000. This does not include the manure storage.

It was explained that the land owner negotiated an amount for the manure pit. It was noted that the Town negotiated an amount different from the land owner’s negotiations. Lukasz stated at this point the Town should only be obligated to pay the amount the town negotiated with Union Pacific.

Citizen expressed concern about being able to plant in two weeks. He further noted this area was already having water issues and the landowners in the area were aware of this.

Jerry Foellmi from General Engineer and Town’s Zoning Administrator stated that once the ditch work is completed the area will drain and water will flow as needed.

Treasurer Thoma noted the town has requested $825,000.00 thus far. This is still under the budget amount of $965,000.00.

Caine/Othmer made a motion to request an additional $140,000.00 from Union Pacific per the recommendation of General Engineering Contractor, Lukasz Lyzwa, and Town Engineer. All voting Aye, motion carried.

Discussion was held regarding Doug Rhodes culvert under his driveway. He explained the culvert has a hole and this should be addressed. Lukasz will view the area and request an estimate with the contractor to address the culvert issue.

Question regarding the area that was used to store extra fill and now the landowner is unable to utilize the lot. Lukasz explained that the contractor will be coming back and pour a new drive up to the pavement and also clean the lot and remove all the debris.

Discussion was held regarding adding gravel where it has been washed away.

FIRE CHIEF’S REPORT: The board had no questions. Caine/Dornfeld made a motion to approve the Fire Chief’s Report as printed. Motion carried.

PROCLAMATION FOR INTERNATIONAL FIREFIGHTERS DAY: This proclamation if approved would honor Fire Fighters’s Day on May 4, 2017.

Caine/Bruni made a motion to approve the Proclamation for International Firefighters Day on May 4, 2017. All voting Aye, motion carried.

TOWN ROAD MAINTENANCE: Othmer noted that Hogsback and Welsh road have an issue due to shouldering not being maintenance over the years.

Hogsback is a road that is in need of attention this year per Bruni and Othmer.

Discussion was held regarding 35 mph speed limit signs. This will be discussed further at the annual meeting.

Discussion was held regarding borrowing the funds to continue road maintenance as we have been in the past. This will be discussed at the annual meeting.

Treasurer is to contact BCPL to find out the maximum amount allowed and the percentage that can be borrowed.

NON-ACTION DISCUSSION: The board thanked Chairman Nehls for his service as Chairman. Chairman Nehls thanked the board for all the support over his term.

Discussion was held regarding the contracts with Huber Trucking. Dave Huber was directed to contact Lukasz from General Engineering for further direction to be paid.

Questions regarding Clymet Road culvert. It was explained the section of road being discussed is Town of Emmet,

NEXT TOWN MEETING: Annual: April 18, 2017 @ 7:30 pm

Regular Monthly: May 8, 2017 @ 7:30 pm.

Caine/Othmer made a motion to adjourn at 9:30 pm. All voting Aye, motion carried.

Respectfully Submitted,

Chris Spilker
Town Clerk

___________________________________________

TOWN OF CLYMAN
REGULAR TOWN MEETING
May 8, 2017 @ 7:30 pm
735 MAIN STREET
CLYMAN, WI 53016

BOARD ATTENDANCE: Chairman Dave Blank, 1st Supervisor Steve Caine, 2nd Lee Bruni, 3rd Supervisor Tim Dornfeld, 4th Supervisor Mark Othmer, Treasurer Sandy Thoma, and Clerk Chris Spilker
ABSENT: None
The meeting was called to order by Chairman Blank at 7:35 pm. The Pledge of Allegiance was recited.
MINUTES: (516) Othmer/Bruni made a motion to approve the minutes as presented. All voting Aye, Motion carried.
TREASURER’S REPORT: General Expense: $78,174.79 Income: $23,304.61 Interest: $3.78 Expenses $13,196.30 Ending Balance $88,286.88. The board acknowledged the Treasurer’s Report as printed.
Train Road: Beginning Balance $45,171.27: Income: $1,984.00 Expenses $00; Ending Balance $47,155.27. The board acknowledged the Treasurer’s Report as printed.
INVOICES TO BE PAID: Chairman Blank read aloud the Invoices to be paid totaling $14,224.36.

Caine/Dornfeld made a motion to pay the bills as presented. All voting Aye, Motion carried.

Treasurer Thoma stated the bills for Laird Road totaling $1017.25. Caine/Bruni made a motion to pay the Train/Laird Road bills submitted. All voting Aye. Motion Carried.

Question regarding snowplowing budget. Treasurer Thoma stated that the amount for budget will be used up once the payment for the retainer is made in October.

Question regarding gravel. Dornfeld stated Justman and Wood Road were graveled.


TRAIN/LAIRD ROAD PROJECT: Lukasz Town Engineer submitted an updated billing totaling $150,042.52.

Discussion was held regarding the amounts of changes that occurred during the Laird/Train Road project. Lukasz stated that at this time there has been a savings to the project due to the changes made by the Town Board.

Discussion was held regarding the contractors having to comeback to do additional work at no cost. They will be required to do this additional work to complete the project. The town only paid 50% mobilization. The contractor has requested additional funding to do work on a culvert as well as additional work on the ditch.

Discussion was held regarding the railroad guard rails being completed. Jerry Foellmi, Town Zoning Administrator noted holding funds until Train Road and Union Pacific have completed the process with closing the railroad crossing.

Discussion was held regarding the change order being submitted by Lukasz on behalf of Town Board.

Discussion was held regarding the trees placement on Train/Laird Road. It was noted that all the trees have been utilized and placed on Train/Laird Road.

Othmer stated that he viewed the road today and the two culverts on the South end are dry. The East end has 12 to 18 inches of water standing. Relyco has been contacted to return and correct the issues.

Discussion was held regarding the culvert located by Doug Rhodes drive.

Blank/Dornfeld made a motion to remove the culvert and not replace it. All voting Aye, motion carried.

Othmer/Bruni made a motion to approve the change order for the cost of the road of $150,042.52. All voting Aye, motion carried.

BORCHARDT MANURE PIT: Othmer stated in 2015 two estimates were turned into the town. In 2016 the increase in prices for concrete was added in 2016.

It was noted there was not a contract between Town of Clyman and Jim Borchardt. On the agreement with the Town Board and Union Pacific there is a 10% unexpected expenses and contingencies.

Atty Griggs noted that the $10,800.00 estimate should be honored as an estimate to be paid in full.

Atty Griggs further noted that any additional costs should not be honored and that the estimate is the amount that was agreed upon between Union Pacific and Town of Clyman.

Othmer expressed to honor the excavation project in the amount of $10,800.00 and have the check made payable to both Dave Huber Trucking and James Borchardt.

He noted that the Union Pacific Railroad agreement with the town allowed for Unexpected Expenses and Contingencies or 10% of the total budget or $83,060.00 for any overages.

Discussion was held regarding how to make the check payable and also if any amount has been utilized from the Contingency.

Othmer/Dornfeld made a motion to pay Jim Borchardt and Huber Trucking in the amount of $10,800.00 and utilize the contingency fund. All voting Aye, motion carried.

BERM AROUND HIGHWAY 26 PROJECT: Jerry Foellmi stated to the board the plan to extend the deadline for planting trees around the quarry.

Caine/Othmer made a motion to extend the planting of trees and vegetation to November 2017. All voting Aye, motion carried.

FIRE CHIEFS REPORT: Chairman Blank read aloud the Fire Chief’s report. The board acknowledged the report as presented.

COMMITTEES & COMMISSION APPOINTMENTS: Tabled to next month.

DEPOSITORY ACCOUNTS & SIGNATURE CARDS: Othmer/Dornfeld made a motion to continue depository accounts

TOWN HALL/FIRE DEPT: The clerk will be posting for bids. Dornfeld is to be the contact for the project.

TOWN ROAD MAINTENANCE: It was noted Lighthouse Road was temporary patched because it was an emergency that needed attention.

It was noted a sink hole is also on Hogsback Road. This has not been addressed at this time. Discussion was held regarding Elmshade Road, Rantzow Road, Oakhill Road, Clymet Road (W of Welsh), Borchardt Road, Maple Road, Quest Road, Wilson Road.

Discussion was held regarding $50,000.00 to utilize for Town Roads maintenance.

The board discussed requesting bids for Elm Shade from Highway 60 to Sun Road, and Welsh Road from South of railroad bridge to the Creek.

Caine/Dornfeld made a motion to requesting bids for Elm Shade from Highway 60 to Sun Road, and Welsh Road from South of railroad bridge to the Creek. All voting Aye, motion carried.

NON-ACTION DISCUSSION: Dumpster Days was a success and emails should be set up by the clerk.

Horicon will take Tv’s and appliances at $10.00 and $.35 a pound.

NEXT MEETING DATE: June 12th, 2017 @ 7:30 pm.

Caine/Dornfeld made a meeting to adjourn at 9:25pm. Motion carried.

Repectfully submitted,

Chris Spilker
Town Clerk

__________________________________________________

TOWN OF CLYMAN
REGULAR TOWN MEETING
June 12, 2017 @ 7:30 pm
735 MAIN STREET
CLYMAN, WI 53016

BOARD ATTENDANCE: Chairman Dave Blank, 1st Supervisor Steve Caine, 2nd Lee Bruni, 3rd Supervisor Tim Dornfeld, 4th Supervisor Mark Othmer, Treasurer Sandy Thoma, and Clerk Chris Spilker
ABSENT: None
The meeting was called to order by Chairman Blank at 7:30 pm. The Pledge of Allegiance was recited.
MINUTES: (516) Dornfeld/Bruni made a motion to approve the minutes as presented. All voting Aye, Motion carried.
TREASURER’S REPORT: General Expense: $88,286.88 Income: $4,917.89 Interest: $3.65 Expenses $14,269.36 Ending Balance $78,939.06. The board acknowledged the Treasurer’s Report as printed.
Train Road: Beginning Balance $45,155.27: Income: $.00 Expenses $11,659.75; Ending Balance $35,495.52. The board acknowledged the Treasurer’s Report as printed.
TRAIN/LAIRD ROAD PROJECT: Lukasz Town Engineer was present and explained that the contractor over paved creating issues in the pavement. It was also that there is cracking along Burkholz driveway. It was also noted Dodge County has contacted Lukasz that the culvert should be replaced by Tracy driveway due to standing water along Highway J.

Lukasz explained that he was very specific with the contractor regarding the culvert due to the plans that were designed with Dodge County’s input and therefore the Town should not have to pay for this fix.

Discussion was held regarding requesting compensation but still requiring the contractor to come back and fix the road.

Discussion was held regarding the natural water way and the culverts that existed. It was noted that Lukasz will be submitting a change order.

Lukasz has been directed by the board to contact the contractor and negotiate with contractor to correct the culvert area, refill and repave the driveway entrance and replace one culvert on Highway J which should be at no charge to the town.

RESOLUTION 2017-2 AUTHORIZES THE VILLAGE TO BE THE TOWN COORDINATOR FOR PURPOSES OF CONSTRUCTION

Lukasz prepared documents G1.0 thru C5.0. Lukasz explained the grade along with the handicap area will be made to state standards. Discussion was held regarding the project.

The cost estimate is as follow:

2017 Improvements to Municipal Parking Lot 1 = $20,000.00 (North side)
2017 Improvements to Municipal Parking Lot 2 = $31,000.00 (South side)

Lukasz noted that this has already posted in the paper for bidding.

Special meeting to review the bids after the opening of the bids but prior to the Village meeting to discuss the cost of the project.

Chairman Blank read aloud Resolution 2017-02.

Caine/Bruni made a motion to accept Resolution 2017-2 Authorize the Village to Be the Town Coordinator for Purposes of Construction. All voting Aye, motion carried.


BORCHARDT MANURE PIT: Jessica the daughter of Jim Borchardt was present and explained that permits were not pulled at the county level and felt the Town should be responsible. She presented documentation however Clerk Spilker advised the board not to read the documentation as the Attorney and Town Engineer had been advising the board that this is a Contractor and Landowner dispute.
Othmer asked Dave Huber who hired him to install the manure pit. Huber stated Jim Borchardt hired him to install the manure pit.

Othmer asked if Chairman Nehls was contacted during the hiring process.

Huber stated that Chairman Nehls was not involved and only stopped out at the project site during construction to talk about other business.

Lukasz stated that he personally talked with Jim Boarchardt at the beginning of the road project and explained to him that General Engineering would not be assisting with the Manure Pit.

Caine acknowledged Borchardt and Huber should work together between landowner and contractor to complete the project.

Huber stated that he would like to move forward and get the project completed.

Caine stated that he understands the frustration but at the same time the town is only responsible for the payment as per the agreement between Union Pacific and the Town.

Clerk Spilker presented the same check that was issued last month to Jessica on behalf of her father James Borchardt.

Clerk Spilker provided a copy of the check to Dave Huber of Huber Construction.

It was noted the check was made out to both parties as Attorney Griggs had recommended from last month’s meeting.

No further discussion was held.

BID OPENING FOR WELSH ROAD AND ELM SHADE ROAD – BIDS WERE COMBINED ON CONTRACTOR PROPOSALS.

Payne and Dolan quoted:

Overlay Elm Shade Road from STH 60 going South to Sun Road
Option #1 1.5” hot mix overlay 972 ton @ $53.00/TN = $51,516.00
Option #2 2” hot mix overlay – 1,287 @ $50.00/TN = $64,350.00

Welsch Road from Creek Road going North 1,293’
Option #1 1.5” hot mix overlay – 244 ton $61.00/TN = $14,844.00
Option #2 2” hot mix overlay – 323 TN @ $58.00/TN = $18,734.00

Fahrner quoted:
Welsh Road (South of tracks to the creek)
$11,970.00
Elm Shade Road (Hwy 60- Sun Road)
$15,980.00

Scott Construction:
Welsh Road (South of RR Bridge to Creek Road)
Wedge deformed areas (435 tons) and Double Seal 4466’ x 20’ $34,680.58
Solid Wedge 4466’ x 20” (677 tons) and Seal Coat $49,385.12

ELM SHADE (SR-60 TO SUN ROAD) 5,186’ X 18’
Wedge deformed areas (357 tons) and double seal Coat $43,681.99
Solid Wedge 5,186 x 18’ (856 tons) and Seal Coat $59,965.21

Discussion was held with Don from Scotts Construction and Dennis from Payne & Dolan, Inc both present at the meeting.

Caine/Othmer made a motion to approve the bid from Scotts Construction for Elm Shade Road from Hwy 60 to Sun Road at a bid of $43,681.99 and approve bid from Payne and Dolan, Inc for Welch Road from Creek Road going North 1,293’ Option #1 1.5 hot mix overlay 244 ton @ $61.00/TN = $14,884.00.
All voting Aye, motion carried by voice vote.

FIRE CHIEFS REPORT: The Fire Chief was present and presented updating restrooms @ Clyman Town Hall.

This would be a project Chief Howlett would look at budgeting for 2018. The boards acknowledge the proposal and asked Chief Howlett to prepare estimates for the 2018 budget.

Discussion was held about the 2016 funds that were authorized for Fire Dept use but have not been utilized.
No further action was taken.

INVOICES TO BE PAID: Caine/Dornfeld made a motion to pay the invoices as presented totaling $11,483.41. Motion carried by voice vote.

MIGRANT HOUSING: Othmer explained that Seneca will be setting up a Migrant Housing unit at N3003 County Road M in the Town of Cyman.

Othmer reviewed the CUP conditions set for by the Plan Commission. Clerk Spilker stated all landowners within 500 feet were notified and a public hearing notice was posted in the Watertown Daily Times. Clerk Spilker also acknowledged Attorney Griggs has reviewed the conditions.

Othmer/Dornfeld made a motion to approve the Migrant Housing Proposal located at N3003 County Road M with the following conditions:

1. Discussion was held regarding the parking area. It was noted the Plan Commission would recommend not exceeding the 30’ x 60’ parking area.
2. RJ stated all state permits, once approved will be submitted to the Town along with the waste water permits.
3. Discussion was held regarding language of dissolving the CUP in the event Seneca sells the residence.
4. Discussion was held regarding upon sale of the property, the CUP will be dissolved.
5. Discussion was held regarding review CUP in 1 year at which time Seneca and Town of Clyman will review and if there are no significant violations the CUP will continue in force.
All voting Aye, motion carried by voice vote.

BLEW INN CLASS B FERMENTED MALT BEVERAGE AND CLASS B INTOXICATING LIQUOR LICENSE APPLICATIONS:

Blew Inn – Othmer/Bruni made a motion to approve the Liquor/Beer License. All voting Aye, motion carried by voice vote.

Operator’s License – Jennifer Reider, Elaine DeBlare, Chelsie Yech, David Held and Mark Fobes. Dornfeld/Othmer made a motion to approve the Operator’s License. All voting Aye, Motion carried.

CLYMAN SPORTSMEN’S CLUB CLASS B FERMENTED MALT BEVERAGE LICENSE APPLICATION:

Clyman Sportman’s Club- Caine/Dornfeld made a motion to approve the Beer License. All vote Aye, motion carried by voice vote.

Operator’s License – Edmund Hewitt, Scott Brown, and Cindy Roberts.
Dornfeld/Bruni made a motion to approve the Operator’s License. All voting Aye, motion carried.

JUNEAU ROD AND GUN CLUB CLASS B FERMENTED MALT BEVERAGE LICENSE APPLICATION:

Juneau Rod & Gun Club – Caine/Othmer made a motion to approve the Beer License. All voting Aye, motion carried by voice vote.

Operator’s License- Reid Nehls, Terrance Reynolds, Nancy Schraufnagel, Lee Weiss, Kenneth Steffen, Willaim Panetti, Dennis Nampel.
Caine/Dornfeld made a motion to approve the Operator’s License. All voting Aye, motion carried.

EDWIN BRIX VINEYARD, LLC CLASS B INTOXICATING LIQUOR LICENSE APPLICATION:

Edwin Brix Vineyard – Caine/Othmer made a motion to approve the Liquor License. All voting Aye, motion carried by voice vote.

Operator License – Martin Sell and Jocelyn Sell
Othmer/Bruni made a motion to approve the Operator’s License. All voting Aye, motion carried.

APPEAL BOARD APPOINTMENTS: This was tabled until next month.

PLAN COMIMSSION APPOINTMENTS: Othmer/Dornfeld made a motion for appointment of Craig Kragenbrink to the Plan Commission for a 1 year term. All voting Aye, motion carried.


PROCURENCE: Discussion was held regarding updating the 2008-02 Authorization for Disbursement of Funds.

Discussion was held regarding the current Ordinance and the board’s current purchasing power.

Caine proposed the idea of establishing a new method whereas the notification of the Chairman, Clerk, and Treasurer to make a payment prior to the next board meeting with a maximum allowance of $2,000.00.

Discussion was held that in the event the Chairman is not available another Supervisor and the Clerk and Treasurer could make payment prior to the next board meeting with a maximum allowance of $2000.00.

The Clerk will be drafting this proposed ordinance and will bring back for discussion at the next meeting.

TOWN ROAD MAINTENANCE:

Chairman Blank announced he had authorized work to be completed on Maple Road by the County. Discussion was held as this was not an item discussed prior with board approval.

Othmer/Dornfeld made a motion to grade Maple Road North and South authorizing Chairman Blank to contact the county for the maintenance. All voting Aye, motion carried.

NON ACTION DISCUSSION: Dodgeland Track team sent 19 kids to State and came home with approximately 4 medals. The board congratulated the Dodgeland Track Team on their accomplishments.

UPCOMING DATES: June 26, 2017 @ 5:00 pm at Village Hall (Mark and Tim attending) for Driveway Contracts.

NEXT MEETING DATES: July 10th at 7:30 pm.

Caine/Dornfeld made a motion to adjourn at 10:31 pm.

Respectfully Submitted,

Chris Spilker
Town Clerk.

 

_____________________________________________________________

TOWN OF CLYMAN
REGULAR TOWN MEETING
July 10, 2017 @ 7:30 pm
735 MAIN STREET
CLYMAN, WI 53016

BOARD ATTENDANCE: Chairman Dave Blank, 1st Supervisor Steve Caine, 3rd Supervisor Tim Dornfeld, 4th Supervisor Mark Othmer, Treasurer Sandy Thoma, and Clerk Chris Spilker
ABSENT: Lee Bruni
The meeting was called to order by Chairman Blank at 7:30 pm. The Pledge of Allegiance was recited.
MINUTES: (577) Dornfeld/Othmer made a motion to approve the minutes as presented. All voting Aye, Motion carried.
TREASURER’S REPORT: General Expense: $78,939.06 Income: $831.50 Interest: $3.28 Expenses $11,483.41 Ending Balance $68,290.43. The board acknowledged the Treasurer’s Report as printed.
Train Road: Beginning Balance $35,495.52: Income: $.00 Expenses $00; Ending Balance $35,495.52. The board acknowledged the Treasurer’s Report as printed.
Discussion and possible action regarding letter of intent for property owner David Manning for the property located on the SW1/4 SE1/4 SEC 24 Ex 1.54 AC, Hwy Desc in V320 P375 Ex CSM4374 in V27 P238, in the Town of Clyman, Dodge County also known as parcel #012-1015-2443-000. The applicant is seeking a land split of 10 acres for residential use.
Discussion was held regarding the culvert. It was noted Clyman zoning requires a 30 feet culvert. It was further noted the County will have final jurisdiction as the driveway is on a county highway.

Othmer/Dornfeld made a motion to approve the 10 acre land split as it meets Clyman Zoning page 16 Section 4.6 (b) & (c) Zoning District and Use Regulations. Motion carried.
EMC INSURANCE: Carol Willick presented the 2017-2018 insurance policy. It was noted that the policy is requiring an audit this year. Clerk Spilker has been submitting the information required and thus will generate a refund later in the year.

Willick did an overview of the policy noting the changes in premiums.

Othmer/Caine made a motion to approve the 2017-2018 policy from EMC Insurance. All voting Aye, motion carried.

FIRE CHIEFS REPORT: None

INVOICES TO BE PAID: Caine/Dornfeld made a motion to pay the invoices as presented totaling $10,029.90 to include $6137.00 to EMC Insurance. All voting Aye, motion carried.

TOWN ROAD MAINTENANCE: Discussion was held regarding Chairman Blank filling in pot holes in the Town of Clyman.

Discussion was held regarding having JJ’s Mowing do ditch mowing in the fall and also do brush cutting.
Caine/Dornfeld made a motion to contract JJ’s Mowing to do ditch mowing and brush cutting in the fall not to exceed $3,000.00. All voting Aye, motion carried.

NON ACTION DISCUSSION: None

SET MEETING DATE: August 14, 2017
Caine/Othmer made a motion to adjourn 8:47 pm. All voting Aye, motion carred.

Respectfully Submitted,

Chris Spilker
Town Clerk

______________________________________________________________

TOWN OF CLYMAN
REGULAR TOWN MEETING
August 14, 2017 @ 7:30 pm
735 MAIN STREET
CLYMAN, WI 53016

BOARD ATTENDANCE: Chairman Dave Blank, 1st Supervisor Steve Caine, 2nd Lee Bruni, 3rd Supervisor Tim Dornfeld, 4th Supervisor Mark Othmer, Treasurer Sandy Thoma, and Clerk Chris Spilker
ABSENT: Tim Dornfeld
The meeting was called to order by Chairman Blank at 7:30 pm. The Pledge of Allegiance was recited.
MINUTES: (588) Caine/Othmer made a motion to approve the minutes as presented. All voting Aye, Motion carried.
TREASURER’S REPORT: General Expense: $68,290.43 Income: $28,843.40 Interest: $3.47 Expenses $16,166.90 Ending Balance $80,970.40. The board acknowledged the Treasurer’s Report as printed.
Train Road: Beginning Balance $40,460.22: Income: $.00 Expenses $10,800.00; Ending Balance $29,660.22. The board acknowledged the Treasurer’s Report as printed.
INVOICES TO BE PAID: Caine/Bruni made a motion to approve the invoices to be paid for August in the amount $16,086.74 All voting Aye, motion carried.

TRAIN/LAIRD ROAD: Discussion was held regarding payment of $83,060.00. Othmer stated he was not in favor of paying due to the project not being completed.

Jerry Foellmi, Town Engineer explained that $83,060.00 is for paving. He stated the sub-contractor is looking to be paid. Foellmi stated that Lukasz has been working with RelyCo and that payment should be paid per the recommendation of Application for Payment #5.

Discussion was held regarding RelyCo finishing the project. Discussion was held about only paying a portion of the request payment requiring RelyCo to complete the work and then receive the remainder of the payment after work has been completed.

Othmer proposed only paying approximately 70% ($50,000.00) therefore requiring RelyCo to complete the project and then receive the additional 30% requested.

Caine/Othmer made a motion to pay RelyCo $50,000.00 for Payment request #5. All voting Aye, motion carried.

It was noted the apron on Drebenstredt is supposed to be completed and at this time it is still pending. This information will be forwarded to Lukasz, Town Enginner for Train/Laird Road project for further discussion with RelyCo.

Discussion was held regarding the culvert placements along Train/Laird Road and Highway J.

It was noted that a certified letter be sent to RelyCo explaining that 30 days from the date of this meeting to complete the project of picking stones, Shouldering, Culvert East of Laird Road on Highway J and the culvert that was removed South end of Laird Road, Road signs and all driveways and Apron work completed.

If these above projects are not completed in the next 30 days the Town will be forced to bid out these items and take the funds from the project to pay other contractors.

NON ACTION DISCUSSION:

Dave Huber provided plans for the Delong project. Rick Urban from Delong was also present and explained that the property was supposed to be rezoned. Urban noted that the plans are state and county approved.

Discussion was held regarding the information that has been provided from Delong.

It was noted that the Comprehensive Plan Map 10 has the area set up as Commercial Ag. It was noted that at this time the land owner is still required to have this property rezoned.

Othmer noted that this is required to be on the agenda for the Plan Commission for a Zoning change. At that time a CUP can be discussed if necessary.

Discussion was held regarding holding special meetings of the Plan Commission and the Town Board within the next 15 days.

Foellmi recommended contacting Atty Griggs to make sure that fast tracking this project is allowed and having a special meeting after Atty Griggs recommendations to allow the Delong project to continue to move forward.

Rick Urban stated the driveway for Delong is now a Town Road per Dodge County and is named Delong Drive.

Rick Urban was advised to work with Clerk Spilker and go before the Plan Commission for the next step.

Discussion was held about contracting a Town Attorney for Town of Clyman.

Discussion was held regarding purchasing land from Jeff Kreuziger on Highway 26 for a salt shed and recycling.

The board discussed combining resources with other municipalities.

Discussion was held regarding about town roads that are also 1 residence driveways and required proper maintenance of these roads. Discussion was also held regarding an overview of these roads becoming private driveways.

DODGE COUNTY SNOW PLOW CONTRACT 2017-2018: Bruni/Caine made a motion to approve the Dodge County Snow Plow Contract for 2017-2018 in the amount of $31,177.50. This includes a retainer fee or up-front payment of $750.00 per mile x 41.57 miles.

FIRE CHIEF’S REPORT: No discussion was held and the Fire Chief’s report was acknowledged.

TOWN ROAD MAINTENANCE: Discussion was held regarding how to pay for $23,800.00 of driveway repair that the town has already committed too with the Village of Clyman and is above and beyond the funds spent in road maintenance.

Discussion was held on roads in need of attention; Junction Road Shoulder, Bluff Road, Lighthouse Road and Quest Road.

Discussion was held regarding ditch mowing and brush cutting.

PLAN COMMISSION AND APPEAL BOARD MEMBER APPOINTMENT: Chairman Blank appointed Darryl Drebenstedt to the Plan Commission for a term of 1 year.

NEXT MEETING DATE: September 11, 2017 @ 7:30pm.

Caine/Othmer made a motion to adjourn at 9:07 pm. All voting Aye, motion carried.
Respectfully Submitted,

Chris Spilker
Town Clerk