Town Board Meeting Minutes 2017
 

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TOWN OF CLYMAN
REGULAR TOWN MEETING
April 10, 2017 @ 7:30 pm
735 MAIN STREET
CLYMAN, WI 53016

BOARD ATTENDANCE: Chairman Randy Nehls, 1st Supervisor Steve Caine, 2nd Lee Bruni, 3rd Supervisor Tim Dornfeld, 4th Supervisor Mark Othmer, Treasurer Sandy Thoma, and Clerk Chris Spilker
ABSENT: None
The meeting was called to order by Chairman Nehls at 7:35 pm. The Pledge of Allegiance was recited.
MINUTES: (487) Dornfeld/Othmer made a motion to approve the minutes as presented. Motion carried.
TREASURER’S REPORT: General Expense: $89,046.51 Income: $0.00 Interest: $4.02 Expenses $10,875.74 Ending Balance $78,174.79. The board acknowledged the Treasurer’s Report as printed.
Train Road: Beginning Balance $86,421.27: Income: $0 Expenses $41,250.00; Ending Balance $45,171.27. The board acknowledged the Treasurer’s Report as printed.
INVOICES TO BE PAID: Chairman Nehls read aloud the Invoices to be paid totaling $11,781.48. Question regarding snow plowing budget. Treasurer Thoma stated we have used up the retainer with Dodge County but the Town of Clyman budgeted more than the contract therefore there are still funds available in the snow plow budget.

Chairman Nehls explained that he viewed Chuck Joyce’s property on Elm Shade. Chairman Nehls authorized Jim Fielbach to add gravel on Elm Shade due to water issues. Chairman Nehls further stated any gravel placed on the driveway will be at Chuck Joyce’s expense. Caine/Bruni made a motion to pay the bills as presented. Motion carried.

Discussion and possible action regarding letter of intent for property owner Terry D. Buss for the property on the NE1/4 SE1/4 SEC 12 EX CSM 4167 in V26 P55 EX HWY DESC IN DOC #993024 in the Town of Clyman, Dodge County also known as parcel #012-1015-1241-002. The applicant is seeking a land split of 2-3 acres for residential use.
It was noted the Plan Commission has recommended approval as it meets Clyman zoning requirements 4.12 Use Standards Non-farm Residential Use the split is allowed.
It was further noted per Clyman Zoning Section 5 Accessory Use, Building & Structure Requirements and Limitations the landowners will be required to meet to meet the zoning requirements and work with the building inspector.
Nehls/Dornfeld made a motion to approve the land split per the recommendation of the Plan Commission as it meets the zoning requirements. Motion carried.

TRAIN ROAD: Town Engineer Lukasz Lyzwa from General Engineering was present and explained that the design of the road on paper did not meet the expectations once the area was constructed and the grading needs to be adjusted to avoid further water issues.

Lukasz Lyzwa, Town Engineer recommended waiting for 2 to 3 weeks to avoid further damage to the land owners downstream.

It was explained there is 4 feet of breaker and over the winter time the road does not have any damage and at this point the ditch needs to be reconstructed. Lukasz stated this would not be at the Town’s charge.

Dornfeld stated Relyco was not interested in entertaining the project. Lukasz Lyzwa, Town Engineer explained Relyco will be required to come back as they have additional construction to complete on the road therefore they will also be doing the ditch work.

Lukasz stated in discussions with the Union Pacific it was noted that the crossing will not be closed until late summer due to Union Pacific’s own timeline.

Discussion was held regarding the amount to be paid in Mid-May for the payment. It was noted the payment from the contractor will be approximately $150,000. This does not include the manure storage.

It was explained that the land owner negotiated an amount for the manure pit. It was noted that the Town negotiated an amount different from the land owner’s negotiations. Lukasz stated at this point the Town should only be obligated to pay the amount the town negotiated with Union Pacific.

Citizen expressed concern about being able to plant in two weeks. He further noted this area was already having water issues and the landowners in the area were aware of this.

Jerry Foellmi from General Engineer and Town’s Zoning Administrator stated that once the ditch work is completed the area will drain and water will flow as needed.

Treasurer Thoma noted the town has requested $825,000.00 thus far. This is still under the budget amount of $965,000.00.

Caine/Othmer made a motion to request an additional $140,000.00 from Union Pacific per the recommendation of General Engineering Contractor, Lukasz Lyzwa, and Town Engineer. All voting Aye, motion carried.

Discussion was held regarding Doug Rhodes culvert under his driveway. He explained the culvert has a hole and this should be addressed. Lukasz will view the area and request an estimate with the contractor to address the culvert issue.

Question regarding the area that was used to store extra fill and now the landowner is unable to utilize the lot. Lukasz explained that the contractor will be coming back and pour a new drive up to the pavement and also clean the lot and remove all the debris.

Discussion was held regarding adding gravel where it has been washed away.

FIRE CHIEF’S REPORT: The board had no questions. Caine/Dornfeld made a motion to approve the Fire Chief’s Report as printed. Motion carried.

PROCLAMATION FOR INTERNATIONAL FIREFIGHTERS DAY: This proclamation if approved would honor Fire Fighters’s Day on May 4, 2017.

Caine/Bruni made a motion to approve the Proclamation for International Firefighters Day on May 4, 2017. All voting Aye, motion carried.

TOWN ROAD MAINTENANCE: Othmer noted that Hogsback and Welsh road have an issue due to shouldering not being maintenance over the years.

Hogsback is a road that is in need of attention this year per Bruni and Othmer.

Discussion was held regarding 35 mph speed limit signs. This will be discussed further at the annual meeting.

Discussion was held regarding borrowing the funds to continue road maintenance as we have been in the past. This will be discussed at the annual meeting.

Treasurer is to contact BCPL to find out the maximum amount allowed and the percentage that can be borrowed.

NON-ACTION DISCUSSION: The board thanked Chairman Nehls for his service as Chairman. Chairman Nehls thanked the board for all the support over his term.

Discussion was held regarding the contracts with Huber Trucking. Dave Huber was directed to contact Lukasz from General Engineering for further direction to be paid.

Questions regarding Clymet Road culvert. It was explained the section of road being discussed is Town of Emmet,

NEXT TOWN MEETING: Annual: April 18, 2017 @ 7:30 pm

Regular Monthly: May 8, 2017 @ 7:30 pm.

Caine/Othmer made a motion to adjourn at 9:30 pm. All voting Aye, motion carried.

Respectfully Submitted,

Chris Spilker
Town Clerk

 

 

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TOWN OF CLYMAN
REGULAR TOWN MEETING
January 9, 2017 @ 7:30 pm
735 MAIN STREET
CLYMAN, WI 53016

BOARD ATTENDANCE: Chairman Randy Nehls, 1st Supervisor Steve Caine, 2nd Supervisor Lee Bruni, 3rd Supervisor Tim Dornfeld, 4th Supervisor Mark Othmer, Treasurer Sandy Thoma, and Clerk Chris Spilker
ABSENT: None
The meeting was called to order by Chairman Nehls at 7:32 pm. The Pledge of Allegiance was recited.
MINUTES: Motion by Dornfeld/Caine to approve the minutes for 12/12/16 as printed. All voting Aye, motion carried.
TREASURER’S REPORT: General Expense: Beginning Balance $53,509.72; Interest $1.84; Income $1,498.38; Expenses $27,725.24; Ending Balance $27,284.70. The board acknowledged the Treasurer’s Report as printed.
Train Road: Beginning Balance $3,532.13: Income: $330,703.45 Expenses $187,557.00; Ending Balance $146,678.58. The board acknowledged the Treasurer’s Report as printed.
INVOICES TO BE PAID: Chairman Nehls read aloud the invoices to be paid. The total including the Train Road expenses for the month is $496,429.17 Caine/Dornfeld made a motion to approve the October invoices as printed. All voting Aye, motion carried.

FIRE CHIEF’S REPORT: Chief Howlett was present and explained the south door lock now includes a door key pad as well as a key lock. Supervisor Caine questioned the amount of the Key Pad. The Board questioned the new breaker box and outlet. Chief Howlett explained the current situation prevented the doors from being open if the power was out. Therefore a purchase was made for a new breaker box and generator outlet. No other discussion was held regarding the financial report. Othmer/Caine made a motion to approve the Fire Department’s report as printed. Motion carried.
All voting Aye, motion carried.

Fire Department Budget Surplus:
Discussion was held regarding purchasing a generator in the event there is a power outage at the Fire Department. The board recommended getting quotes and reporting back to the board at next month’s meeting.

TRAIN/LAIRD ROAD PROJECT: Discussion was held regarding plowing the Train/Laird Road. At this time the county continues to plow the entire road.

Mailboxes for Train/Laird Road: Chairman Nehls stated that discussion was held with Horicon USPS regarding the placement of mailboxes on Train/Laird Road. He further stated for medical and security reasons the citizens have come to the board requesting placement of mailboxes in front of their residences.

It was noted that citizens have called and complained with USPS regarding the placement of the mailboxes.

The board was provided information regarding the USPS Milwaukee Branch and a contact which per Juneau USPS is the head of the Horicon Branch.

Othmer will be placing a call to the Milwaukee contact and follow up the board at the next meeting.

The 4th payment was requested by Relyco in the amount of $23,378.50. Othmer/Bruni made the motion to mail funds to RelyCo. in the amount of $23,378.50. All voting Aye, motion carried.

Citizen provided copies to the board of an expense he incurred from his bank regarding processing fees for deeds from the land owner to the Town. Othmer/Nehls made a motion to reimburse the landowner in the amount of $300.00 for costs he incurred from his bank for processing fees regarding the deed transfer. All voting Aye, Motion carried.

TOWN ROAD MAINTENANCE: Discussion was held regarding leaving all culvert work until spring.

Discussion was also held regarding brush clean up in spring.

PUBLIC APPEARANCES: None

CAUCUS: January 14, 2017 @ 2:00 pm
Snow Date: January 21, 2017 @ 2:00 pm (snow date)

NEXT MEETING DATE: February 13, 2017 @ 7:30 pm

Caine/Bruni made a motion to adjourn at 8:25 pm. All voting Aye, motion carried.

Respectfully submitted,

Chris Spilker
Town Clerk

_________________________________________________________

TOWN OF CLYMAN
REGULAR TOWN MEETING
February 13, 2017 @ 7:30 pm
735 MAIN STREET
CLYMAN, WI 53016

BOARD ATTENDANCE: Chairman Randy Nehls, 1st Supervisor Steve Caine, 3rd Supervisor Tim Dornfeld, Treasurer Sandy Thoma, and Clerk Chris Spilker
ABSENT: 2nd Supervisor Lee Bruni & 4th Supervisor Mark Othmer
The meeting was called to order by Chairman Nehls at 7:34 pm. The Pledge of Allegiance was recited.
MINUTES: Motion by Dornfeld/Nehls to approve the minutes for 1/9/17 as printed. All voting Aye, motion carried.
TREASURER’S REPORT: General Expense: Beginning Balance $27,284.70; Interest $21.18; Income $881,965.21; Expenses $499,347.96; Ending Balance $409,923.13. The board acknowledged the Treasurer’s Report as printed.
Train Road: Beginning Balance $146,678.58: Income: $0 Expenses $56,241.60; Ending Balance $90,436.98. The board acknowledged the Treasurer’s Report as printed.
INVOICES TO BE PAID: Chairman Nehls read aloud the invoices to be paid. The total including the Train Road expenses for the month is $388,064.09

Discussion was held regarding the bill for The Culvert Man in the amount of $647.60. Chairman Nehls authorized a culvert on Justmann Road per discussions with the landowner. Question regarding Bailey Concrete bill for $160.00. Chairman Nehls explained he authorized a gravel purchase on Bob White’s drive as it is a town road and is having water issues. Question regarding the loan payments for March. Discussion was held about paying off the additional principal on two loans for $68.53 & $16.30. This would be an additional total of $84.83 to the March invoices to be paid.

Discussion was held regarding Huber Trucking’s original quote during the bidding process was $50,000.00 for the manure pit. Today we have received billing totaling $73,899.76. The board directed the clerk to contact General Engineering as the contractor to discuss further with Huber Trucking the original price quote of $50,000.00. The Clerk/Treasurer should hold the check for Huber Trucking until further discussion is held.

Caine/Dornfeld made a motion to approve the February invoices as printed including the additional principal to the loans; with the exception of Huber Trucking until further communication with General Engineering. All voting Aye, motion carried.


FIRE CHIEF’S REPORT: Discussion was held regarding Frontier billing $207.84. Chief Howlett explained this was a communication phone line system in the station. Dornfeld/Caine made a motion to approve the Fire Department’s report as printed. Motion carried.
All voting Aye, motion carried.

Generator Purchase:
Chief Howlett provided an estimate for a Generator in the amount of two options. Option #1 was a 15kw generator labor and misc. materials for a total of $6429.00. Option #2 was a 22 kw generator labor and misc parts for a total of $9975.00.

Discussion was held about both of the quotes coming from Northern Tool & Equipment and United Electric, Inc.

Supervisor Caine discussed with Chief Howlett contacting Generac for an additional quote. Chief Howlett also explained to the board he is in contact with the state to provide details on if this purchase is allowed under 2% funding.

The board tabled this item until next month.

TRAIN/LAIRD ROAD PROJECT: Discussion was held regarding placement of mailboxes in front of the residence’s per the citizen’s request. It was also noted all fire signs have been delivered to the landowners.

Discussion was held regarding the gravel washing away in spring and the snow plows already removing the road layers.

It was noted the citizens have no other issues including the mail box placements. The citizens let the board know they have contacted Congressman Sensenbrenner and the USPS to withdraw the case numbers on file.

TOWN ROAD MAINTENANCE: Chairman Nehls explained there are a number of roads being washed out. He specifically talked about Chuck Joyce drive on Elm Shade. He let the board know this will need to be discussed in the upcoming months.

ERDMAN RECYCLING INSURANCE: Clerk Spilker provided Richard Insurance Liability policy and bill for $500.00

Caine let the clerk know he would like to see Town of Clyman named as additional policy insurer. Caine/Dornfeld made a motion to approve the insurance policy for 1 year with the Town of Clyman named as additional policy insurer. All voting Aye, motion carried.

PUBLIC APPEARANCES: A Fire sign was ordered for a citizen in the audience and a plan commission is scheduled for March.

NEXT MEETING DATE: March 13, 2017 @ 7:30 pm

Caine/Dornfeld made a motion to adjourn at 8:33 pm. All voting Aye, motion carried.

Respectfully submitted,

Chris Spilker
Town Clerk