Town Board Meeting Minutes 2010
 

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Previous Meetings

Town of Clyman

Regular Monthly Meeting

January 11, 2010 @ 7:00 pm

BOARD ATTENDANCE - Chairman Dave Blank, 1st Supervisor Nancy Schlender, 2nd Supervisor Chuck Burkholz, Treasurer Sandy Thoma.

The regular monthly meeting was called to order by Chairman Dave Blank at 7:02 PM. The Pledge of Allegiance was said.

MINUTES - Nancy/Chuck made motion to accept last month's as presented. Motion carried.

ULWR and CUP dated 12/8/08 - Jerry Foellmi explained that he has been working with Jason Tracy and Steve Hoffman with regards to the lagoon project. He presented to the board a letter from himself to the board regarding the progress of ULWR Treatment Lagoons Construction Progress Tracy Brothers, LLC GEC #0109-19B.

The actual letter is attached with pictures on behalf of Jerry Foellmi, President of General Engineering/Town Engineer.

Nancy questioned if the Clyman Fire Department should be made aware of a floor plan in the event of any emergency. Jerry recommended that it is a good idea. John Haase, Fire Chief questioned how many man holes the facility has. Jerry recommended that the next time he is out to visit the site the Fire Chief should also come with. Chuck questioned if the gases are flammable. Jerry explained that there is a waste gas burner in the event they do have to burn off any excess. Chuck questioned if there will be a flame that will give off any odor. Jerry explained that there is little to no odor in the gas depending on the purities in the gas.

Atty. Griggs restated that the Jerry F. is getting excellent cooperation from ULWR. He further restated that Jerry will be getting further information in regards to the backup operator. Atty. Griggs than read the DNR approval letter and questioned Jerry's thoughts regarding the DNR approval letter. Nancy questioned on the DNR letter with regards to the operator becoming certified with it already running. Jerry explained that the DNR is allowing up to one year for a certified operator because it is very hard to find someone already certified. Atty. Griggs questioned how long it would take for someone to become certified. Jerry explained that it all depends on how aggressive someone is in taking all the required classes to become certified. Nancy questioned the CUP stating having a certified operator. Jerry explained that if the operator is able to run a certified sludge plant than he will be able to run the treatment facility. Dave explained that he would like to know the education of the main operator. Nancy questioned who will be running the facility Atty. Griggs explained the CUP does say he has to be state certified. Jerry explained that the DNR by standard allows up to one year for certification. Jerry explained that he is not concerned about the operator's manual coming later than the 50% completion according to the CUP because he expects in the first year of operation because of the uniqueness of the project. Chuck questioned the process of when truck loads of waste are brought in. Jerry explained the process of recycling and recirculation of the waste and bacteria. Jerry explained that by gravity process the waste will flow from one 3.7 million gallon lagoon to the next 3.7 million gallon and then to the 18 million gallon tank and finally to the fields by land apply.

Jerry further explained that it waste will go to the storage facility only after it runs its course through the rest of the treatment facility.

Atty. Griggs explained that he recommends that at this time the town cannot approve the lagoon project and the CUP but it is under the final stages. Dave asked Jerry Foellmi to return next month with another report in regards to the startup date.

Chuck asked if someone will be there when they monitor well testing when they test the wells. Jerry explained he will have Lynn from his office go out and monitor the testing of the well testing. Dave questioned the 10 day start up point.

Jerry explained he will report back next month and hopefully have a 10 day startup date.

CITIZEN COMMENTS - Dave explained each person has 3 minutes. - no comments were made.

RESOLUTION TO TRANSFER FORMER FIRST RESPONDER SAVINGS ACCOUNT FUNDS TO NEW CLYMAN FIRE/EMS ASSOCIATION - Dave read the resolution aloud. Nancy/Chuck made motion to accept to Resolution #2010-001 pending receiving documentation that Village of Clyman also passes same resolution to transfer funds.

DEPUTY CLERK - Chris Spilker, Town of Clyman, Clerk introduced Pam Antholt and asked the board to consider her as the deputy clerk. Dave/Chuck made motion to accept the application of a deputy clerk application. Questioned raised about changing to the appointed position of the clerk.

ZONING VIOLATIONS on TRAIN RAOD AND HOGSBACK ROAD - Dave explained that our zoning book section 3.5(e) states that all houses should have a detached or attached garage with all homestead properties. The board recommended a letter be sent and request the owner put in writing how long he will need to put up a garage.

PLAN COMMISSION RECOMMENDIATION ON PUBLIC ANNOUNCEMENTS REGARDING UPDATING THE ZONING BOOK - Sandy explained that the Plan Commission would like to send a postcard to each household about this and also talked about snow plowing issues should be addressed at the annual meeting in April. Regulations and also about having a resolution for appointing a town clerk. Nancy/Chuck made motion to send a to appoint a town clerk, to draft a referendum regarding the zoning book, and snow plowing. Motion carried.

TREASURER'S REPORT - Beginning Balance for January: $465,029.86; Interest Earned $1.15; Deposits $101,178.34; Expenses $529,933.88; Ending Balance $36,275.47. Nancy/Chuck made motion to accept Treasurer's report and approve invoice's as presented. Motion carried. Nancy/Chuck made motion to accept and pay bills as presented. Motion carried.

CORRESPONDECE - Dave acknowledged that all citizen's should allow the assessor to set up an appointment and walk through your house.

Dave acknowledges that we had record snow fall in December 2009 and FEMA will be reimbursing all towns, Villages, and Cities that qualify. The town clerk will be submitting all costs on dates listed.

Dave acknowledge an email from Lee Tournie from Town's Association regarding abandended property.

Dave acknowledge a WTA meeting on Dave, Chuck, Sandy, Pam will be attending

Highway 26 project will be at Watertown High School. March 15, 2010.

Fire Commission meeting will be Tuesday, January 26, 2010 at 7:00 pm.

NEXT MONTHLY MEETING DATE: February 8, 2010 at 7:00 pm.

Nancy/Chuck made motion to adjourn at 9:12 pm. Motion carried

Respectfully Submitted:

Chris Spilker - Town of Clyman Clerk

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Town of Clyman

Regular Monthly Meeting

February 8, 2010 @ 7:00 pm

BOARD ATTENDANCE - Chairman Dave Blank, 1st Supervisor Nancy Schlender, 2nd Supervisor Chuck Burkholz, Treasurer Sandy Thoma.

The regular monthly meeting was called to order by Chairman Dave Blank at 7:04 PM. The Pledge of Allegiance was said.

MINUTES - Nancy/Chuck made motion to approve minutes as presented. Motion carried.

CITIZEN COMMENTS - Dave explained that anyone interested in commenting will be limited to 3 minutes. Caroline Bailey asked about when the warranty expired for the Fire Truck that is currently in litigation. Chairman Dave Blank and Fire Chief John Haase explained the warranty expired in May. However a problem was detected in April. The issue is that the warranty is now expired however looking back at our service records, the truck was taken out of service during the warranty “time frame” due to a problem with the tank having debris in it and jamming up a line. When the truck was repaired it was explained to the Fire Chief (with pictures) that the tank had lost a “plastic piece” that ended up getting lodged into the line and creating the problem. When it was fixed and put back into service the Fire Chief explained that he called the manufacturer and explained the problem however the manufacturer felt that their “pieces” don't just break off inside a tank and that something else must of caused this.

ZONING VIOLATION PARCEL #012-1015-2633-004. - Dave explained that the zoning book SEC 3.5.1.E requires a detached or attached garage. The board asked Mr. Geraths for a time frame for when he could build a garage. It was noted that the Town Board did receive a letter from the Building Inspector explaining that he mistakenly approved the permit without a garage. Mr. Geraths asked for a 2 year extension due to today's economy he would not be able to build a garage at this time. Nancy/Chuck made a motion giving a 2 year extension to Mr. Geraths to build a garage on his property that was constructed in July 2008. If in two years he has not put a garage on this property he is to come back to the board and explain his situation at that time. If he sells the property he will be required to notify all potential home buyers that they will be required to build a garage. Motion carried.

ZONING VIOLATION PARCEL #012-1015-0821-001 - Nancy explained that while there is a large garage on the adjacent parcel according to the permit there is not a garage on the parcel 012-1015-0821-001. Dodge County at the time approved the plans as presented as did the Town Board. Dave explained that according to our Zoning Book SEC 3.5.1E he is required to have a garage on his parcel. Dave/Nancy made motion that Mr. Haeberlin has 2 years to build a garage and if he sells the property he will be required to notify all potential buyers they will be required to build a garage. Motion carried.

Mr. Haeberlin was notified by the Town Clerk/Treasurer of the meeting but did not attend due to a prior commitment, therefore the Town Board asked the Clerk to send a letter to Mr. Haeberlin explaining the motion made.

REINSTATEMENT OF TOWN CLERK - Dave explained that Chris Spilker turned in a resignation letter in September 2009 however remained as acting clerk during all this time. No one has applied for the position therefore Dave/Nancy made motion to reinstate Chris Spilker as Town Clerk to finish the original term. Motion carried.

TREASURER'S REPORT - Sandy read the February Cash Flow Report. Beginning Balance $36,275.47; Interest $10.86; Deposited $325,574.60; Expenses $343,506.62; Ending Balance $18,354.31. Nancy/Chuck made motion to accept Treasurer's report and approve invoice's as presented. Motion carried.

Nancy/Chuck made motion to accept and pay bills as presented. Motion carried.

Discussion was held regarding the invoice from Rennert's Fire Equipment dated 1/31/10 regarding a past due notice in the amount of $9,581.95. The Fire Chief explained that the tank and pump have been fixed and is again operational. Atty. Griggs has been filing correspondence with their attorney and they were se to settle with a mutually agreed dollar amount. However, after several months of correspondence nothing has been agreed upon and therefore Fire Chief, John Haase and Chairman Dave Blank will set up an appointment with Atty. Griggs to finalize negotiations. Then they will report back to the board. (Please note comments regarding the same in the Citizen's Comment Section listed above).

CORRESPONDENCE - Dave acknowledged the Notice for the Judicial & County Supervisor Election's for April, 2010.

He acknowledged the Updated Farmland Preservation Program through Dodge County and anyone who is interested should contact Dodge County.

Dave acknowledged a letter from Barrett Macejkovic regarding overpayment of his 2009 property taxes. The Clerk explained that every year Mr. Macejkovic sends a letter to the Town wanting a refund. A letter has been sent to Mr. Macejokovic explaining the Board of Review process to change his land from residential to agricultural. He has also worked every year with Deloris Yegeres from Gardiner Appraisal and she has also explained to Mr. Macejkovic the BOR process. The Clerk will notify the Town's new appraisal company that has been contracted for 2010 to do our reassessment and forward Mr. Macejkovic letters accordingly to Equity Appraisal, LLC.

Watertown Daily Times article was read aloud regarding Clyman Fire Department receiving a grant for the Fire Department. Fire Chief John Haase and Marty Pint explained they are both available on April 12, 2010 and will be able to give a complete presentation to the Town Board at that time.

NEXT MONTHLY MEETING DATE: Next meeting will be March 8, 2010.

Nancy/Chuck made a motion to adjourn at 9:05 pm. Motion carried.

Respectfully submitted:

Chris Spilker - Town Clerk

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Town of Clyman

Regular Monthly Meeting

March 8, 2010 @ 7:00 pm

BOARD ATTENDANCE - Chairman Dave Blank, 1st Supervisor Nancy Schlender, 2nd Supervisor Chuck Burkholz, Treasurer, Sandy Thoma.

The regular monthly meeting was called to order by Chairman Dave Blank at 7:03 PM. The Pledge of Allegiance was said.

MINUTES - Nancy/Chuck made motion to approve minutes as presented. Motion carried.

CITIZEN COMMENTS - Mary Kreuziger noticed that the minutes have not been posted yet on the website. Nancy wanted to have the minutes posted within a week if possible. Dave asked if 2 weeks after the meeting they could be posted to the website. Chris and Chuck both agreed they will make every effort to have them posted to the website within two weeks after the meeting.

MARK & JUDY HOLL LAND SPLIT - Nancy asked if the 2 ½ acres was enough land to do a land split with the buildings surrounding the area. Mark Holl explained that it was originally only 1 ½ acres but after working with Dodge County they increased the split to 2 ½ acres. Nancy/Chuck made motion to accept land division parcel #012-1015-2014-000 as it meets Zoning Ordinance 4.12.b acreage requirement and 4.12 (f) acreage requirement and 4.12(f) natural boundaries requirement as stated at the February 2, 2010 Plan Commission meeting. Roll call was taken. Dave, Yes; Nancy, Yes; Chuck, Yes; Motion carried. Dave explained that he will talk with DOT to make sure they are aware of the land split.

LAWN MOWING CONTRACT FOR 2010 -2012 FOR TOWN CEMETERIES - Nancy explained that the town is required to maintain cemeteries in the town that are not maintained for 5+ years. This means any private cemeteries become the town's responsibilities.

Dave explained that Tim Dornfeld has been maintaining Eagle Road Cemetery and Mengel Cemetery in the Town for many years and because his contract is under $5,000.00 the board is not required to place the job out for bid. Dave/Nancy made motion to extend the contract with Tim Dornfeld for 2010-2012 to continue to maintain Eagle Road Cemetery and Mengel Cemetery provided his new contract does not exceed $2500.00. Motion carried.

The Town Clerk will get a new contract from Tim Dornfeld and verify it does not to exceed $2500.00 in operating expenses.

Further discussion was held on the other smaller cemeteries in the Town. It was explained that the Town Board is aware of cemeteries in the town that are not maintained and are currently unmarked.

Nancy requested that this subject be put on next month's agenda for further discussion on locating all cemeteries in the Town of Clyman and marking and maintaining them appropriately.

MENGEL CEMEMTERY - Dave explained that Brian Stach is interested in taking down 3 oak trees in the Mengel Cemetery and also would take the wood. He would charge $500.00 for the service. Nancy explained she would like to know if Brian Stach is covered with insurance for this project. Dave said he will check to see if Brian Stach has insurance coverage. Nancy/Chuck made motion for Brian Stach to take down oak trees in Mengel Cemetery providing he provides proof of insurance to the Town Chairman. Motion carried.

TOWN CLERK/TREASURER COMPLETING 2009 FINANCIAL REPORT - Chris Spilker explained that in years past the CT Form was less complicated however the State is now requiring more information and also has classes in completing the CT Form correctly. Chris checked with an accounting firm in Madison and provided correspondence via email explaining that the Town's records are kept very organized and they would complete the CT form for $2500.00. The board asked Chris if she would be willing to take the classes required and complete the 2009 CT Form for the Town. Chris explained she would be willing to take the required class and complete the CT form. Sandy Thoma as Treasurer explained she would not be able to complete the form and would work with Chris on providing any information from the Treasurer's Report to help Chris complete the CT Form. Nancy/Dave motion for $1,000.00 to be paid to Chris Spilker as the Clerk for the Town of Clyman to take the classes required and complete the 2009 Financial CT Report. Roll call was taken. Dave, Yes; Nancy, Yes, Chuck, Yes; Motion carried.

STANTON ROAD DITCH/CULVERT PROJECT - Chuck explained that he would like to see that something be done on the culvert. He explained that Dan Reen is upset because it is pooling on his land and some years he has to wait until it dries out in order to work the land. Nancy explained that she believes if we are recreating the ditch the county would need to be involved. Jeff K. explained that although he has not surveyed that ditch he does not think it would work in its current condition because the flow is not natural. Dave explained he will take a look at the culvert later this week when the snow melts. Chuck asked Jeff K. to look at the culvert and take some survey shots and direct the board accordingly.

Mary K. explained that she has a culvert that she would like to ask the board to consider looking at and asked if she could be put on next's month agenda. Dave explained that he has looked at that culvert on Welsh Road and Hwy J. and did not feel their was nothing more that could be done tod fix the water flow. Dave explained he will put it on the agenda for next month and talk with Dodge County to go out and look at the culvert on Welsh Road and Hwy J and discuss this matter further next month.

SIGNAGE FOR TOWN HALL - Dave explained that he got a company out of Hartford and would replace the letters. They said that they requested that the awning be removed in order to have the letters replaced. Dave explained that he will table this until next month to get a quote from the Hartford company and also from Badger State Industries for comparison.

OPERATOR'S LICENSE - Dave noticed that the bartender's license was not completely filled out stating if Jerry Freeborn was certified. However, the certification certificate was enclosed showing that Jerry Freeborn was in fact certified. Nancy/Chuck made motion to accept operator's license application for Jerry Freeborn and also for Nancy Schraufngel. Motion carried.

TREASURER'S REPORT - Sandy read the March Cash Flow Report. Beginning Balance $18,354.31; Interest $11.93; Deposited $4,691.26; Expenses $5,266.74; Ending Balance $17,790.76. Nancy/Chuck made motion to accept Treasurer's report and approve invoice's as presented. Motion carried.

CORRESPONDENCE - Dave acknowledged a letter from Ann Blank thanking the town for flowers sent due to the passing of her mother.

Chris S. handed out a letter from Atty. Griggs to be read and put on the agenda for next month's agenda.

Dave acknowledged a letter from State of Wisconsin explaining parcels that are in the Managed Forest Land in the Town of Clyman.

Dave acknowledged correspondence from the DOT updating the town on the Hwy 26 project. Dave explained that there is a road that is mostly on J. Kreuziger land and therefore he will let the family know they will be able to name the road.

Dave acknowledged an email from the Town's Association that the Town Clerk had a citizen interested in the process to change the Town Board from a 3 member board to a 5 member board. This citizen will be doing more research regarding this and report back to the board at a later date. The Clerk commented that she has been asking citizens and so far there has been a positive response to changing the board seats from three to five.

Dave acknowledged a letter from John Haase to Dave Decono regarding a 30 day suspension for not following proper protocol.

Dave acknowledged a letter from Dave Decono appealing the 30 day suspension in regards to the same listed above.

Chuck acknowledged the District WTA meeting in Wisconsin Dells he attended on April 6, 2010 with Sandy Thoma, and Chris Spilker for BOR training.

Chris Spilker asked the board if John Haase could be notified to do his presentation at the Annual Meeting. She also asked if she could ask Jeff Retzlaff to come to the Annual meeting and report on the Survey that the town took in September and also answer any questions regarding the Plan Advisory Committee.

NEXT MONTHLY MEETING DATE: Next meeting will be April 12, 2010.

Annual Meeting Date: April 13, 2010.

Plan Commission Meeting Date: April 14, 2010.

Nancy/Chuck made a motion to adjourn at 8:48 pm. Motion carried.

Respectfully submitted:

Chris Spilker - Town Clerk

(This is a drafted version only of the monthly minutes and is subject to change per Town Board`s review)

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Town of Clyman, Dodge County

735 Main Street, Town Hall

Regular Monthly Meeting

April 12, 2010 @ 7:00 pm

BOARD ATTENDANCE - Chairman Dave Blank, 1st Supervisor Nancy Schlender, 2nd Supervisor Chuck Burkholz, Treasurer, Sandy Thoma.

The regular monthly meeting was called to order by Chairman Dave Blank at 7:05 PM. The Pledge of Allegiance was recited.

MINUTES - Nancy/Chuck made motion to approve minutes as presented. Motion carried.

CITIZEN COMMENTS - None

ULWR & CUP dated 12/8/08 - Jerry Foellmi reviewed the March 31, 2010 letter he drafted to the board explaining in detail his updates. Jerry explained he has recommended that the Town test the wells for both houses at Dave Beattie's. He also recommended testing Cory Voight's, and Seneca's rental. He recommended using Test America out of Watertown. Question about what to test. Jerry recommended testing for metals, dissolved solids, & PH levels. Question about who will pay for the testing. Jerry explained that this would be a town expense because it is not currently in the CUP listed as a cost expense to ULWR. However, doing this test as a bench mark would be a good idea. Then any future tests can be compared to the bench mark test and if there are problems than the town can collect the data and report it to the DNR.

UW Steven's Point could possibly do it for $75.00. Chuck explained that he had his well tested last year for $200.00. He explained that based on the test they are currently doing through Test America it would run about $300.00. Jerry explained that he does not recommend testing for PCB to keep cost down. Question about the town not having the Operator's manual for the ULWR lagoons on file. Jerry has a completed copy and will forward to the town clerk. Question about the town having a copy of the Land Application Management Plan. The town does have a copy approved from the DNR.

Nancy explained that the Town Board received the letter from Steve Hoffman dated February 12, 2009. On March 5, 2010 Atty. Griggs was contacted because there were still outstanding articles regarding the CUP. Correspondence regarding the CUP went back and forth between the attorneys. Nancy further explained that she invited Jason Tracy to her house and after discussion with Jason Tracy both Nancy and Jason Tracy felt that the Town Board and ULWR's representatives should meet and have the clerk record the meeting to discuss the unresolved issues. Nancy and Jason Tracy both would like to work without the attorneys. She explained that in talking with Jason Tracy both sides would like to resolve the outstanding issues. Nancy explained that the two operators for the lagoons are current employees. Question about if the meeting will be recorded. Nancy said she will propose using the tape recorder. The board also asked Nancy to ask ULWR if they would be willing to pay any of the costs regarding the testing of the wells surrounding the lagoons, per Jerry Foellmi's recommendation.

Dave/Chuck made motion to send 1st Supervisor, Nancy Schlender and Town Clerk, Chris Spilker to meet with ULWR representatives to discuss the outstanding issues with the CUP and report back to the board next month with what was discussed. Motion carried.

CITIZEN RECONGITION - Mark/Judy Holl were pictured in the Independent paper for taking a Square Dancing course.

Joel Decono served in Tribrit, Iraq from September 2009 through March 2010as a United States Marine. Dave Decono (father) will be getting more information and present it to the board next month for citizen recognition. The board thanked Joel for his service and was glad he made it home safe.

STANTON ROAD CULVERT/DITCH - Currently the new culvert runs water into Dan Reen's farm field creating a large pool of water. Chuck would like the town to ditch the flow of water along his side of the road and shut down the culvert. The water would then run along Chuck's land and if the town lowers the culvert by his grainery it would recreate a natural flow to the stream. It was explained that with the flooding from last year and the fire department truck sitting on the culvert it collapsed the original culvert and therfore needed to be replaced. If county comes and cleans out the current ditch this would be an estimate of 200 yards. The town could replace the culvert and lower it at the ULWR rental. Rick Remmington requested that he be notified of any upcoming ditch or culvert projects on Stanton Road. Dave explained he will get bids with Jim Fielbach and Dodge County. Chris explained that with this being a large project she has to get state pricing and this is time lined out for 60 days. She will report back to the board when she gets the pricing for further direction.

WELSH ROAD & HWY J - Mary K. explained State Stats. #88.87 & #88.89 explains that the town cannot stop the natural flow of water. She explained that in her opinion the road is stopping the natural flow of water on Welsh Road and Hwy J. The Town Board recommended she contact Dodge County to discuss this matter because HWY J is a county road. Also, the county is responsible for anything 100 feet of the right of way. Mary K. was recommended to talk with Dodge County because this issue is in the right of way.

PUBLIC NUNIANCE ORDINANCE 2010-01 - Nancy explained that the town is creating a new ordinance regarding junk vehicles and other derby on homesteads. Question raised regarding homesteads being grandfathered if the town adopts a public nuisance ordinance. Chris explained that the building inspector has sent warning's regarding some homesteads in violation with the Zoning Book & the DNR regulations regarding collecting junk and therefore all homesteads in the Town of Clyman would be required to comply with the DNR regulations and the ordinance would mirror DNR regulations. The Town Board will discuss further in the future and get examples of surrounding area's public nuisances ordinances and also get an updated copy of DNR regulations.

MARKING & MAINTAINING ALL UNMARKED CEMETERIES - Nancy explained that a plat map from 1910 showed a cemetery on Creek Road that is currently not marked. Discussion was held regarding a cemetery on the Schultz farm. The owners have admitted to turning the land and currently have no grave sites at the location. The board recommended that the town clerk contact the Wisconsin Towns Association regarding marked cemeteries on the January 2010 plat map and how to proceed with maintenance of these cemeteries.

OPERATOR'S LICENSE - Nancy/Chuck made motion to accept the operator's license presented for Larry Wagner and Earl Figge. Motion carried

TREASURER'S REPORT - Beginning Balance $17,790.76; Interest $3.49; Income $24,459.79 Expenses $35,125.10; Ending Balance $7,128.94. Nancy/Dave made motion to accept treasurer's report as presented. Nancy/Chuck made motion to pay the bills as presented. Motion carried.

CORRESPONDENCE - Dave acknowledged a letter from the DNR regarding Managed Forest violators in the Town of Clyman, Order #14-002-1999. Dave further explained he has contacted the new owner and they are currently working with the DNR to resolve this issue.

Dave acknowledged that the board will be doing road inspections April 27th and April 28th and if anyone had any roads that need immediate attention they should contact him directly. It was acknowledged that Hwy 16/60 & Welsh Road along with Bremer's Town Road are currently not marked as town roads.

NEXT MONTHLY MEETING - May 10, 2010 @ 7:00 pm.

ANNUAL MEETING - April 13, 2010 @ 7:30 pm.

Dave/Chuck made motion to adjourn at 9:36 pm. Motion carried.

Respectfully Submitted, Chris Spilker Town Clerk

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Town of Clyman, Dodge County

735 Main Street, Town Hall

Regular Monthly Meeting

May 10, 2010 @ 7:00 pm

BOARD ATTENDANCE - 1st Supervisor Nancy Schlender, 2nd Supervisor Chuck Burkholz, Treasurer Sandy Thoma, and Chairman Dave Blank (Blank arrived at 7:12 pm).

The regular monthly meeting was called to order by1st Supervisor Nancy Schlender at 7:01 PM. The Pledge of Allegiance was recited.

MINUTES - Nancy/Chuck made motion to approve minutes with the following corrections. Under ULWR & CUP dated 12/6/08 Chuck requested the following sentence be removed. “He explained that based on the test they are currently doing through Test America it would run about $300.00.”

It was also noted the Seneca's rental should be referred to as the migrant camp per 1st Supervisor Nancy Schlender. Motion carried.

CITIZEN COMMENTS - The Village of Clyman Clerk, Kris Kohlhoff was asked on behalf of the Village President to come to the Town Board meeting and explain the meaning of the street name 5000 Forced Way which is a new street located in the Village of Clyman.

It was explained by Kris Kohlhoff that the The Waste Water Treatment Facility is a project that the Village was forced to by the DNR and they were fined $5000.00 for delaying the project. Therefore, the board decided to name the street entering the Waste Water Treatment Facility 5000 Forced Way.

Nancy explained she was questioned by a number of residents about the naming of the street and thanked Kris Kohloff for taking time to come down and explain the meaning.

Ms. Johansson made comment about spreading on Jason Tracy's land. The board asked if she had called the DNR to get her questions answered. She did call the DNR however did not feel satisfied with the answers she received. She talked with Ken Denow from the DNR. The clerk said she will contact the DNR and get the information Ms. Johansson is requesting.

Ms. Johansson also made comment regarding the culvert on west side of Jason Tracy's house on Hogsback road needing to be repaired. Dave Blank explained the culvert was noted during road inspections and he is getting estimates.

Discussion was held regarding mudding on Lon Haas' property off of Hwy M and Bluff Road. Hwy M and Bluff Road were left in terrible condition with mud on the road ways. It was noted that there were a number of complaints and the Board asked the Clerk to send Mr. Haas a letter warning him about keeping the roads clean and reminding him of the 9pm curfew.

CITIZEN RECONGITION - Dave Decono thanked the board on behalf of his son for acknowledging him for serving in Iraq. He made note his son is Joe not Joel as printed.

Amy Nehls was recognized for her service with Emergency Management. She received her Emergency Management Professional Certificate. The full article was in the Watertown Daily Times dated April 13, 2010.


The Town Board went to the Village of Clyman's ground breaking ceremony for the Waste Water Treatment Facility on April 23, 2010.

ULWR & CUP dated 12/6/08 - Nancy explained that she and Chris S. met with ULWR representatives regarding the outstanding issues with the CUP on April 26th.

One major topic of discussion was that the Town currently does not have a mortgage for the properties listed on the CUP. Nancy explained the Bob Jr. did not actually file any mortgages because it was already listed in the CUP. Chris explained the she informed Bob Jr. that he would have to draft mortgages and file them accordingly otherwise he is not compiling with the CUP.

Nancy explained that earlier today she received a phone call from Bob Jr. and after talking with his attorney he will be providing registered mortgages to the Town with all parcels from the CUP listed on the mortgage statements.

Nancy also explained that ULWR will not be contributing to the well testing of the area wells. The Town Board still feels the wells in the area should be tested to create a baseline for the area and decided to test the following wells. Dave Beattie (2 wells), Migrant Camp, Cory Voight's, and Donald Schultz.

Chuck explained he would like to know exactly what the town is testing for. Chris S. made note she will email Jerry Foellmi and forward to Chuck Jerry's recommendation's.

Chris is to report back next month to the board the estimates for Test America, UW Extension, and State Hygene Lab with Jerri Foellmi's recommendations on what to test.

TOWN ROADS - Dave read a list of roads that will be fixed in the Township. It was explained that we did not receive a second grant for Junction Road therefore the town will need to budget funds in order to receive the original grant. In order for the town to receive grant funds we need to contribute a percentage towards the project. Dave explained this will be discussed further at our annual budget meeting.

STANTON ROAD - Chuck explained that he would like to lower the field culvert south of his property to help with the run off on Dan Reen's land. Dave explained he will contact Pete Thompson and Jim Fielbach to get a quote. Rick Remmington asked to be notified of any work done on Stanton Road or any field culverts.

LAND SPLIT PARCEL #012-1015-1332-001 & 012-1015-1333-000, PATRICK & SANDRA MUELLER - Sandy explained as a Plan Commission member the commission approved the split per 412 (f) of the Zoning Ordinance Book. It was noted that the public hearing did not have any oppositions. A copy of the public hearing and a copy of the Plan Commission minutes were presented to the Town Board. Nancy/Dave made a motion to accept Patrick/Sandra Mueller land split per Plan Commission recommendation. Motion carried

Dave explained that the survey needs to reflect that this is the final split for these properties and no further splits will be allowed.

LAND SPLIT PARCEL #012-1015-0522-001, CHARLES WEINHEIMER - Sandy explained as a Plan Commission member the commission approved the split per 412-10 (A,B,C) of the Zoning Ordinance Book allowing Mr. Weinheimer to split up to a 15 acre parcel. It was noted that the public hearing did not have any oppositions. A copy of the public hearing and the Plan Commission meeting minutes were provided to the Town Board. Dave/Nancy made a motion to accept the land split per Plan Commission recommendation. Motion carried.

Dave explained that the survey needs to reflect that this is the final split for this property and no other splits will be allowed.


LAND SPLIT PARCEL #012-1015-1532-02, MICHAEL MALICKI- Dave noted that according to Jeff Retzlaff this split would not allow for any further splits per Section 412-1(A) of the Zoning Ordinance Book. Currently Mr. Malicki has 2 splits available however due to the split he is proposing this would eliminate any further splits on the property. Sandy provided the Town Board with a copy of the November 2009 Plan Commission minutes and it was noted by the Plan Commission that no further splits would be allowed. She also provided the Town Board will a copy of the public hearing minutes and it was noted that the Malicki's did not have any oppositions. Nancy/Chuck made motion to accept the land split per Plan Commission recommendation. Motion carried.

Dave explained the survey needs to reflect that this is the final split for this property and no other splits will be allowed.

FIRE COMMISSION - Eric explained he dropped off a resolution to dissolve the old association with Chris S. He also explained that Cauglin Road is currently listed under the Clyman Fire Department. The property is currently under the Village's Fed ID number. Eric recommended drafting a resolution in the event the property is to be sold that the Association, Village, & Township would all have to agree to the terms of the sale. Question was raised about liability insurance on this property. Currently the Village would be responsible for any liability. Question was raised about changing the deed from old association to new association. Currently there is no plan to change the deed. Eric explained at this time he wants to leave as is because they do currently still train on the property. The deed is currently recorded at the County that the parcel has to be used for Fire Department purposes only. Eric was directed by the town board to draft a resolution and report back when it is completed.

LINE OF CREDIT - It was explained that that fire department is currently over budget for the entire year in the 1st quarter. This is due a number of issues. One is because of a bill from Rennert's in the amount of $9,000+. It was explained that the bill is currently being charged interest because it is past due. Chris S. explained that when she went to draw off the Line of Credit through State Bank of Reesevile they had closed the Line of Credit. Chris S. said she contacted other financial institutions and Horicon Bank was willing to establish a revolving Line of Credit with the Town of Clyman and assured her that when it is at a zero balance it would not close. Motion by Dave/Nancy to open line of credit with Horicon Bank. Motion carried.

Discussion was held in regards to how much of a line of credit should be established. Dave/Nancy amended motion to include the amount not to exceed $100,000.00. Amended Motion carried.

It was discussed with the Treasurer that the Line of Credit is to be used to help with the cash flow knowing the Fire Department is incurring costs that are going to exceed their 2010 budget.

FIRE DEPARTMENT - It was explained that the Fire Department needs to keep copies of any future grant applications on file with the Town & Village. It was explained that the equipment grant will be coming in the next couple of months. Chris S. explained that the fire department is currently running over budget for 2010. The Town Board and the Fire Chief felt that a joint meeting should be held with the Village Board to discuss this matter and also discuss the grant funding issue. The Village Board will be meeting on Monday and Dave Blank requested a joint meeting for the same night either before or after the Village meeting. The clerks for Town/Village will report back to the boards on a confirmed time and date.

There was discussion regarding Dave Decono submitting a bill used to purchase toner for a copier located upstairs. An email was sent to him in February from Kris Kohlhoff explaining that the Village auditors will no longer allow personal credit cards to be used to make purchases. It was explained that the Village gave the Fire Chief and the EMR Coordinator a Village credit card that is to be used for purchases. There was a question regarding who owned the copier. Fire Association President Eric Howlett explained he has a meeting tomorrow and will discuss this on his agenda. Dave Decono explained he will pay the bill and the Town and Village are to withdraw the bill completely from the file. Chris S. explained that she is concerned about the Fire Chief not seeing all the bills his department is being charged. John explained that the commission is currently in the process of setting up a policy for the Fire Department that all bills need to be approved through the Fire Chief prior to submitting to the clerks for payment.

Discussion was held regarding the equipment being purchased through the grant. John, Marty, and Dave Decono explained in detail the amount of money being used to upgrade equipment. Dave Blank asked the President of the Association Eric Howlett if the association was planning on donating any funds towards the 6 percent that the Town/Village are required to pay. Eric was unsure at this time.

The Fire Department Financial Issues will be tabled until the joint meeting between the Town Board and the Village Board can be done.

CLASS B WEIGHT LIMIT - It was explained that large trucks are running on Hogsback Road and Welsh Road, (Clymet to Hwy J) and Dave Blank would like to change town roads to reflect Class B Highways weight restrictions. He will get more information regarding weight restrictions with Class B limits and report back to the board next month.

EMT COORDINATOR - Marty explained that during the day he is very limited on the number of responders. He would like to train additional people working at Seneca to helpduring the daytime. The course would cost $340.00 including books. Question if Marty budgeted for training in 2010. Chris S. explained that Marty did budget in 2010 and he is currently working well within his budgeted funds. Dave Blank directed Marty to first post in the town if anyone is interested in applying. He is concerned about training Secena's workers when they do not live in the Town/Village. Marty again explained that they are limited on the number of 1st responders during the day and in talking with Secena he does feel they could get the additional help needed. Dave Blank explained that this issue should be addressed at a joint meeting with the Village. This will be tabled until the joint meeting with the Village to discuss further.

TREASURER'S REPORT - Beginning Balance $7,128.94; Interest $1.28; Income $6,898.29; Expenses $6,120.33; Ending Balance $7,908.18.

Nancy/Dave made motion to accept Treasurer's Report as presented and pay invoices as presented. Motion carried.

CORRESPONDENCE - Dave acknowledged a letter from Dodge County Emergency Management requiring the the town to participate in the Hazard Mitigation Program.

Dave acknowledged an email sent by Dave Decono regarding Bluff road having a sink hole.

Dave acknowledged a letter from the DNR explaining that the former Randal Roeseler property has changed ownership. The new owner is Salvatore Marchese. This land is currently listed under Managed Forest Land.

Dave acknowledged Tim Dornfeld 2010 Contract for lawn mowing for $2,225.00. This is for mowing two cemeteries in the Town of Clyman. (Mengel & Tabor Cemeteries)

Chris S. explained that her and Dave attended the monthly DOT Meeting for the Hwy 26 expansion project. The DOT is currently on track with the timeline and that things are running smoothly. Chris S. & Dave met with the contractors on demolition of the structures along Highway 26 and expected to have structures removed in the next week. If you have any questions regarding the Highway 26 expansion project please contact Chris or Dave.

Chris S. explained that 2 seats are currently up for renewal on the Appeals Board. She contacted Jeff Mamyaek and he is no longer interested in serving on the appeals board. She also contacted Leroy Schultz and he is interested in serving another term and will submitting a letter of interest for next month's meeting.

NEXT MEETING DATE: June 14, 2010 @ 7:00 pm

Nancy/Chuck made motion to adjourn at 9:42 pm. Motion carried.

Respectfully Submitted,

Chris Spilker - Town Clerk

(Minutes are subject to change per Town Board's final approval. This is a drafted version only.)

____________________________________________________________

Town of Clyman, Dodge County

735 Main Street, Town Hall

Regular Monthly Meeting

June 14, 2010 @ 7:00 pm

BOARD ATTENDANCE - 1st Supervisor Nancy Schlender, 2nd Supervisor Chuck Burkholz, Treasurer Sandy Thoma, and Chairman Dave Blank (Blank arrived at 7:12 pm).

The regular monthly meeting was called to order by1st Supervisor Nancy Schlender at 7:01 PM. The Pledge of Allegiance was recited.

MINUTES - Nancy/Chuck made motion to accept the minutes as printed. Motion carried.

TREASURER'S REPORT - Beginning Balance $7,908.18; Interest Paid $.46; Interest Income $13,829.04, Cash Expenses $18, 414.40; Ending Balance $3,323.28.

Nancy/Chuck made motion to accept Treasurer's Report as presented. Motion carried.

Chuck questioned General Engineering's billing. It was explained that Sandy was paying General Engineering for 3 months of bills. Nancy/Dave made motion to pay bills as presented. Motion carried.

CITIZEN'S COMMENTS - There is a broken stone in the Eagle Road Cemetery. It was presented to the Board that rather than always fixing the stones to save money the board could just plant the stone in the grass at the grave site. The board agreed.

CITIZEN'S RECONGINATION - Richard Snelting passed away. The obituary was listed in the paper.

INSURANCE COVERAGE FOR JULY 2010 -2011 - Carol Willick did a presentation from G2 Insurance Services Inc. She explained she did two price quotes. One was from EMC Insurance with a price quote of $11,142.00. She also quoted Trident Insurance Services with a price quote of $6,243.00. Currently the Town of Clyman has a policy with Rural Insurance and the renewal cost is $9,757.00. Nancy questioned if the Trident Policy includes lawsuits brought against the Town. Carol explained the policy does include lawsuits against the town and Trident has a $1,000.00 deductible and also allows the town to pick their own attorney. Currently Rural Insurance requires the Town to use the attorney they recommend. Carol explained that Trident currently has an A rating. She explained that Trident currently does not offer Workman's Comp. but the town would be placed with the Wisconsin State pool which would be estimated to be the same cost we are currently paying with Rural. She also explained that Trident is likely to have Workman's Comp next year and she would make sure we get a price quote next year if they do offer it to place all of our insurance services with Trident. Question about if the EMR's are also covered under liability section with the insurance policy. Carol explained that the Clyman Fire Department and the Clyman EMR's are covered under the same liability coverage. Carol provided the clerk with a written statement on the policy that the underwriter of Trident will not have a premium increase under Commerical Inaland Marine. Dave/Nancy made motion to go with Trident for July 2010 - 2011. Motion carried.

The Clerk is to notify Rural Insurance that the Town of Clyman will not be renewing their policy.

ULWR and CUP dated 12/6/08 - Dave read an email from Atty. Griggs dated today explaining that he has viewed the mortgage's and is comfortable with the mortgages that have been registered with Dodge County register of deeds. Copies of the mortgages are available through the Town Clerk.

STANTON ROAD CULVERT/DITCH PROJECT - There was discussion on who owned the culvert on the South Side of Chuck's homestead. Rick Remmington was unsure if ULWR is the owner of the culvert. Dave explained that he felt the culvert was in the right of way but that ULWR still owns the culvert. Rick explained that currently the culvert is working well and he does not feel it needs any improvement. Rick asked if the Town feels differently he should be called prior to meet with representatives for viewing. At this time the Board felt that if the culvert is currently working properly therefore they will not be lowering it to avoid runoff on Dan Reen's land.

MABAS - John Haase provided a draft resolution to the Town Board regarding MABAS Mutual Aid Box Alarm System. Amy Nehls explained that the small towns have been using Mutual Aid for a number of years and this would allow the small towns to all work together to provide safety to the citizens in the surrounding towns in the event of a large scale emergency. Question about if other surrounding communities are getting involved. Amy explained that 6 other departments under Dodge County that have already adopted this resolution. This is a free aid and is currently working from Southeastern Wisconsin to Northern Wisconsin. This is why the draft resolution includes Indian Reservations.

Nancy/Chuck made motion to accept the MABAS resolution as presented by John Haase Fire Chief. Motion carried. The Clerk is to type up the resolution and bring back next month for final review.

RESOLUTION 2010-03 SUSPENSION OF HOURLY TRAINING FOR CLYMAN FIRE DEPT & EMR'S - Fire Chief John Haase explained that due to budget constraints this resolution was drafted to limit the dollars spent with the Clyman Fire Department/EMR's. John read the resolution to the audience. Question about if there is currently any abuse with the amount of training. John explained that any past training/ schooling will be paid and this resolution is only for the schooling going forward after the adoption of the resolution. Question if the Fire Department will be doing any fund raising. Currently the Fire Department has no plans to do any fundraising. There was discussion about how many other communities pay their members to go to school. The audience felt that the resolution the Fire Chief drafted is a fair way to limit funds spent in the Fire Department.

Nancy/Chuck. made motion to accept resolution as presented. Roll call was taken. Dave=Obstain, Nancy=Yes, Chuck=Yes. Motion carried.

John made mention of also limiting expenses by having a more strict policy regarding open burning. Currently the expense of an unnecessary call to a fire that was not called in is not being expensed out to the landowner. John would like to see this changed because there are too many calls in the Town where his department responded only to find out the land owner is doing a controlled burn. The land owner just neglected to call in the control burn. John further explained that while the DNR controls all the land around the Town of Clyman Dodge County is not located in the DNR zone so therefore when the DNR says landowners cannot burn Dodge County can only issue an advisory. The audience felt that the Town should adopt their own ordinance regarding open burning and controlled burns. The clerk was instructed to get examples and follow up with the Fire Chief and Town Board.

APPEALS BOARD - Dave explained that he received a letter from Leroy Schultz to remain a member on the Appeals Board. There was a question regarding Leroy's health. The clerk was told to post at the three posting places looking for new members before appointing Leroy another two years. Currently there is already one position available for the Appeals Board.

ORDINANCE 2010-01CLASS B HIGHWAYs - Dave explained that passing this ordinance means the heavy load trucks would be required to use major highways as routes in and out of Clyman. This would help ease the amount of traffic on the town roads that is currently not necessary. Nancy/Chuck made motion to accept ordinance and a call be made to United Liquid Waste to make them aware of the ordinance. The clerk explained she will call ULWR and Seneca to make both business's aware.

BARTENDERS/LIQUOR LICENSE - Dave read aloud all the places looking for Beer Licenses and the places looking for Liquor Licensing. Nancy/Dave made motion to accept Beer and Liquor License Motion carried. Dave read aloud all the bartender's looking to receive licenses. Dave/Chuck made a motion to accept Bartender's License. Motion carried.

SIGNAGE FOR TOWN HALL - Badger Industries gave a quote of $394.50 for an oval 96” x 48” Shaped Building ID Panel with Digital Print and Mechanical Mount. Dave Blank talked with Badger Industries and also with a company out of Hartford. He explained to get the individual letters would be very expensive and we would be responsible for hanging the signage. Eric Howlett said to keep costs down he would provide a lift to help hang the sign. Question about the warranty for the sign from Badger Industries. The signage for the Town Hall was tabled to get an additional information regarding the warranty. The clerk was also instructed to contact Ed Wolff and see if he would be interested in preparing a quote for a new sign.

CORRESPONDENCE - Senior Citizen sent a thank you card for the Town's donation.

- Clean Sweep from Dodge County on Sept 17 & 18th. For further information please call Dodge County

-Letter from Congressman Tomas E. Petri inviting board members to a conference on Government Grants and Assistance to Small Buisness.

-Land Approval from ULWR for spreading on Stan Jones property.

-A map on the temporary road that runs through the Holl property was provided to the Town Board.

-General Engineering had a permit for Brad Bailey to build a garage on property located on Hwy M.

NEXT MEETING DATE - July 8, 2010 at 7:00 pm.

Nancy/Chuck made motion to adjourn at 9:15 pm. Motion carried.

Respectfully Submitted,

Chris Spilker -Town Clerk

(Minutes are subject to change per Town Board's final approval. This is a drafted version only.)

__________________________________________________________________________

Town of Clyman, Dodge County

735 Main Street, Town Hall

Regular Monthly Meeting

July 12, 2010 @ 7:00 pm

BOARD ATTENDANCE - Chairman Dave Blank, 1st Supervisor Nancy Schlender, Treasurer Sandy Thoma, (2nd Supervisor Chuck Burkholz absent)

The regular monthly meeting was called to order by Chairman Dave Blank at 7:10 pm. The Pledge of Allegiance was recited.

MINUTES - Nancy/Dave made motion to accept the minutes as printed. Motion carried.

CITIZEN COMMENTS - Lighthouse Road intersection was repaired by County and comment was made that County did a nice job repairing it.

RESOLUTION 2010-04 ADDENDUM C TO MUTUAL AID BOX ALARM SYSTEM AGREEMENT - Motion was made last month to approve the Resolution presented by Fire Chief John Haase therefore Dave read aloud the final version of the resolution prepared by the Town Clerk for the record.

ORDINANCE #2010-03 CLERK APPOINTMENT - Dave read aloud the Ordinance to place the question about changing the Town of Clyman Clerk position from Elected to Appointed. The board explained that at the Annual Meeting a motion was made to put this question on the ballot at the next election.

Nancy/Dave made motion accept ordinance #2010-03 Clerk Appointment to place the question “Shall the person holding the office of Town Clerk in the Town of Clyman be appointed by the Town Board?” Motion carried.

ORDINANCE 2010-04; OUTDOOR BURNING, OPEN BURNING, AND BURNING OF REFUSE - Discussion was held with the Fire Chief regarding the specifics of when to call Dodge County. The Board and the Fire Chief want to draft a burning ordinance in the Town of Clyman that does not take away the privilege of burning small fires in the town. They will be drafting an ordinance relating to open burning, large area burning, field burning, and culvert burning.

TOWN SOFTWARE - Sandy explained that she and the Clerk attended a meeting regarding new software for the Town. Sandy explained that the Marge Municipal Accounting Program would be beneficial to the Town for a number of reasons. It would eliminate our current accountant doing payroll. It would cut down on the amount of work the Treasurer/Clerk are currently doing to maintain the books because everything would be computerized. It would prepare the CT Form at the end of the year. This program would keep track of the year's expenses for comparison during budget season and would also be beneficial to our other departments and committee's because it would provide detailed reports for their own budgets.

The cost of the program for this year is $1100.00 and this would include the 2011 software. For 2012 the cost would be $218.00.

Dave/Nancy made motion to purchase the Marge Municipal Accounting Program 2010-2011. Motion carried.

TOWN HALL SIGNAGE - This was tabled until next month because Badger Industries did not respond regarding their warranty and other signs the Town Board could review.

TREASURER'S REPORT - Beginning Balance $3,323.28; Interest $.51; Cash Income $26,367.35; Net Expenses $28,054.08; Ending Balance $1,637.06.

Nancy questioned if the new road signs are reflective for driver's to see at night. It was explained that Decker has our account and all signs are designed the same with the reflective coating.

Nancy questioned the ULWR additional check received this month. It was explained that ULWR made an additional payment because they had put a stop payment on a check that was not cashed in 2009.

Nancy/Dave made motion to accept the Treasurer's Report as presented. Motion carried.

Dave/Nancy made motion to accept bills as presented. Motion carried.

CORRESPONDENCE - Atty. Griggs sent an email explaining that the Town of Clyman should file a lawsuit regarding the Fire Truck Tank. The Town Board was interested in moving forward with Atty. Griggs recommendation. Dave will contact the Village to make them aware of the recommendation.

-It was acknowledged that Mark and Diane Bubolz applied for a building permit.

-It was acknowledged that the Fire Chief provided a copy of a Clyman Fire Department Grant application for 2011 for various equipment.

-It was acknowledged that the fire queen for 2010-2011 was Serena Herendz.

NEXT TOWN MEETING - TBD

Nancy/Dave made a motion to adjourn 8:37 pm. Motion carried.

_________________________________________________________________________

Town of Clyman, Dodge County

735 Main Street, Town Hall

Regular Monthly Meeting

August 16, 2010 @ 7:00 pm

BOARD ATTENDANCE - Chairman Dave Blank, 1st Supervisor Nancy Schlender, 2nd Supervisor Chuck Burkholz, & Treasurer Sandy Thoma.

The regular monthly meeting was called to order by Chairman Dave Blank at 7:05 pm. The Pledge of Allegiance was recited.

MINUTES - The date listed should July not June. Nancy/Dave made motion to accept the minutes with the change of the date. Motion carried.

CLYMAN CENTER CEMETERY - Clay Tollefson introduced himself as a Village of Clyman resident. He also introduced Gerald Jay Helgeson from the National Society of the Sons of the American Revolution. Clay explained that Gershom Noyes is a Revolutionary War Veteran and is buried at the Clyman Center/School #3 Cemetery. Both Clay and Gerald on behalf of the National Society of the Sons of the American Revolution would like to dedicate a memorial marker for Gershom Noyes. They would then be interested in also cleaning up the entire cemetery and doing a dedication ceremony.

They explained that Gershom and his son lived in Clyman for around 5 years. Records show that it is listed that he is buried in his sons plot. (The complete history of Gershom Noyes is located at the clerk's office)

Clay & Gerald brought the marker to be placed in the cemetery. The memorial marker will read as followed:

IN MEMORY OF

GERSHOM NOYES

PVT VT STATE TROOPS

REVOLUTIONARY WAR

JULY 8, 1764 - OCT 1, 1850

Clay explained he will be donating a fence around the memorial marker. There was discussion regarding the clean up in the cemetery. It was explained that the weeds do need to be cleaned up. There are also critters digging holes that would need to be filled in. The Town Board decided to table placing the marker in the cemetery until next month so they can look at the condition of the cemetery and also decide where to place the memorial marker.

CITIZEN COMMENTS - Chuck explained that the ditch on County CJ was cut when it was wet and therefore there are now ruts.

CITIZEN RECONGITION - Leroy Schultz is currently in the Columbus Assisted Living Nursing Home. It was discussed that Leroy is currently on the appeal board. If anyone is interested in joining the Appeal Board please contact Town Chairman, Dave Blank.

COUNTY AID BRIDGE PROGRAM FOR BWIER ROAD - Dave explained that Dodge County approved bridge Aid for the Kreuziger Bridge located on Biwer Road. The work began today.

OPERATORS LICENSE - Two operator license's were presented. Nancy/Chuck made motion to approve Donna Farrow. Motion carried.

Nancy/Dave made a motion that the application for Nicholas Morgans was denied due to being incomplete. The Town Board would like a complete address and his signature notarized. Motion carried. The clerk is to contact Jenny at the Blew Inn and explain that Nicholas should resubmit a complete application.

TREASURER'S REPORT - Beginning Balance $1,767.13; Interest Paid $.60; Net Income $31,613.08; Net Expenses $26,407.31; Ending Cash Balance $6,973.50. Nancy/Chuck made motion to accept Treasurer's Report as presented. Motion carried.

Sandy/Chris explained that the current computer at the Village Hall is no longer able to handle today's programs and is unable to hold any more files. They will be looking at purchasing a new computer in the near future.

Nancy/Chuck made motion to approve the invoices as presented. Motion carried.

CORRESPONDENCE - Village of Clyman sent a letter to the Town Board regarding flooding in the Village of Clyman on Church Street due to property owned by Ronald and Alan Rettschlag. At this time the Village will be contacting the Rettschlag's to discuss this matter further but wanted to make the Town aware of the situation because the Rettschlag's property is located in the Town.

It was noted a letter was received from the Wisconsin Department of Admisitration - Population for 2010 is 878. Motor Vehicles 497. Income Tax Filers 390. Filers 534. Income Tax Returns 286.

It was noted a letter was received from General Engineering Co regarding 2010 Building Inspections thus far.

Nancy questioned the signage on the Town Hall. Badger Industries quoted the Town Board with a 2 year warranty but had nothing in the area to compare the quality of the sign.

Nancy explained that she will make some calls regarding replacing the missing letters and report back to the board next month.

It was noted that the Clerk sent correspondence to Atty Griggs that the Village & Town Board `s both agreed to move forward with the lawsuit regarding the Fire Department Tanker Truck.

Open Book - is September 13, 2010 from 2pm - 7pm.

Board of Review - September 30, 2010 at 7:00 pm.

NEXT TOWN MEETING - September 13, 2010 at 7:30 pm.

Nancy/Dave made a motion to adjourn 8:29 pm. Motion carried.

Respectfully Submitted,

Chris Spilker - Town Clerk

_________________________________________________________________

TOWN OF CLYMAN

735 MAIN STREET, TOWN HALL

Regular Monthly Meeting

September 13, 2010 at 7:30 pm

BOARD ATTENDANCE - Chairman Dave Blank, 1st Supervisor Nancy Schlender, 2nd Supervisor Chuck Burkholz, & Treasurer Sandy Thoma.

MINUTES - Nancy requested that Hometown Improvements be listed in the minutes as the company she contacted for a price quote. Chuck/Nancy made motion to approve minutes with the above change. Motion carried.

CITIZEN COMMENTS - Question about how often the ditches are cut and when the contract for Neil Sietz of Prideworks expires. Ditch's in Clyman are cut twice a year. Prideworks has already cut ditches once this year and Neil is expected back in the area in the next month or two. Pridework's contract expires at the end of 2010. The Town will be posting public bidding for ditch mowing in 2011.

CITIZEN RECONGITION - Dave made comment about the Watertown Daily Times article with regards to the railroad crossings in the Town. He explained that last year a resolution was presented to the railroad to repair Caughlin Road crossing and Junction road crossing. He explained the he took the Railroad Commissioner for a tour at these two locations after the railroad made what they thought were satisfactory repairs. While the Railroad Commissioner and the Chairman were touring the crossings they witnessed a truck scraping the road when crossing over the tracks on Junction Road. The Commissioner did not feel the work was satisfactory on Junction road crossing and also on the Caughlin Road crossing. The Commissioner let the Chairman know the repairs will be made in the next two weeks. Dave Blank gave them one month to make all the repairs necessary.

Dave listed the officers for the department Fire Chief, John Haase; Asst. Fire Chief, Joe Roberts; Caption, Eric Howlett; Lieutenant, Dave Blank.

Dave explained that Dodge County had a Farm rescue training session offered and anyone interested should contact Dodge County directly.

John Haase was recognized for his work with the Lions.

Amy Nehls was recognized for making the paper during the rains at Dodge County Fair.

REVOLUTIONARY WAR VETERAN - Dave explained that he toured the cemetery. Chuck also toured the cemetery. Dave explained that he like the idea of placing the Revoluntary War Marker in the general area that the maps show the grave site of Gershom Noyes. Chuck/Dave made motion to give permission to put the Marker in the general area where the map shows the gravesite of Gershom Noyes and anyone working with this project is to work with the adjacent landowner Tim Zimmerman. Motion carried.

SIGNAGE FOR TOWN HALL - Nancy contacted Hometown Improvement for replacing the letters. She explained they were the ones who originally put up the sign. She explained after some research Hometown Improvement will be able to replace them with studs and pads for $127.00 each including labor. The larger letter will be $196.00 including studs, pads, and labors. Chuck/Dave made motion to go with Hometown Improvement's estimate provided they will inspect the rest of the letters at no additional cost. Motion carried.

HILL ROAD - Dave explained that ULWR had a tractor malfunction and the tines rip up Hill Road. Lenz came in and patched Hill Road. Dave Beattie who also lives on that road was complaining about the patching work done on Hill Road. Dave explained he notified ULWR owner Bob Tracy Jr and Scotts Construction will be providing a copy of an estimate to repair the road. Nick Becker, a representative from ULWR explained that they were interested in making Hill Road a private drive. The clerk is to research the request and contact Nick Becker with the instructions to change Hill Road to a private drive. Dave Blank will contact Dave Beattie to make him aware that ULWR would like to make it a private drive. Dave Blank explained that he would like it repaired prior to it becoming a private drive. Dave Blank will also have the County Road Supervisor`s look at the patch repairs to see if they are satisfactory for snow plowing season. The Town Board wanted to wait until Scott's Construction's bid and the County Road Supervisor's view the road in order to make any determination as to what the next step will be. Nancy/Chuck made motion to table Hill Road until next month when bids and more information can be provided in making Hill Road a private drive. Motion carried.

REFERENDUM QUESTION FOR NOVEMBER ELECTION - The clerk read the instructions for a “yes” or “no” vote for the Referendum question ”Shall the person holding the office of Town Clerk in the Town of Clyman be appointed by the Town Board?” These instructions will be placed at the voter's polls in November. It will read:

EXPLANATORY STATEMENT AND EFFECT OF VOTE

The referendum election ballot will ask the town electors to vote “yes” or “no” in the referendum election question as set forth.

A “yes” vote on the referendum is in favor of said referendum and is a vote to authorize the Town Board to appoint the Town Clerk. This will convert the office from an elected position to an appointed position.

A “no” vote on the referendum is opposed to said referendum and is a vote against authorizing the Town Board to appoint the office of the Town Clerk.

If a majority of electors voting, vote “yes” on the referendum, the Town Board will be authorized to appoint the office of Town Clerk.

If a majority of electors voting, vote “no” on the referendum, the Town Board will not be authorized to appoint the office of Town Clerk and the position of Town Clerk will remain elected.

An appointed position would not take office until April 2011.

Nancy/Dave made motion to approve the instructions as read. Motion carried.

DONATION PLAQUE - President of Fire Association Eric Howlett asked the Town Board if they would object to a donation plaque purchased by the Association hang on the wall in the Fire Department garage going upstairs to the office. Dave asked if Eric had contacted the Lions to see if they could hang the plaque down at their hall. Dave thought hanging it at the Lions hall more people would see the plaque. The Town Board instructed Eric to contact the lions. Nancy/Dave made motion to table to next month.

TREASURER'S REPORT - Beginning Balance $6,973.50; Interest Paid $.24; Net Income Deposited $49,012.50; Net Income Expenses $50,993.05, Ending Cash Balance $4,993.19.

Nancy made motion to accept Treasurer's Report as printed with the exception to hold back Dodge County Humane Society. The clerk is to contact Humane Society regarding their bills because Dave Blank noted he was unaware of being charged after hours charges for dropping off animals. Also, a Village resident surrendered a cat and it was listed on the Town's billing.

Chuck/Dave made motion to accept invoices as presented. Motion carried.

CORRESPONDENCE - Letter addressed to Board Members regarding Fire Department. The letter was not signed therefore the Town Board did not read it aloud.

WIS DOT - Informational maps are available for the Hwy 26/16 expansion project through the Town Clerk.

LOCKS WERE CHANGED AT FIRE DEPARTMENT AND TOWN HALL - Anyone interested in getting a key should contact a Town Board member.

CLYMAN FIRE DEPT - John explained that he contacted the surrounding areas and wanted to assure citizens that mutual aid is in place and he personally got the surrounding areas verbal agreement to help if necessary. Dave Blank explained that there is a meeting tomorrow at 7:00 pm for anyone who is interested in joining either the Clyman Fire Department or Clyman First Responders . Please contact Fire Chief John Haase if you are interested.

DODGE COUNTY SWEEP - September 18th & 19th. Please look at county website for additional information.

NEXT MEETING DATE - October 11, 2010 at 7:30 pm.

Chuck/Nancy made motion to adjourn at 8.55 pm. Motion carried.

Respectfully Submitted,

Chris Spilker - Town Clerk

_______________________________________________________________________________________________________

735 MAIN STREET, TOWN HALL

Regular Monthly Meeting

October 11, 2010 @ 7:00 PM

BOARD ATTENDANCE - Chairman Dave Blank, 1st Supervisor Nancy Schlender, 2nd Supervisor Chuck Burkholz, & Treasurer Sandy Thoma.

MINUTES - Nancy explained that she would like the minutes to reflect that ULWR was looking to make Hill Road a private drive only from the curve back to their rental property.

Nancy changed the statement “if someone is looking for a key to the town hall they should contact a town board member to “If there is a need to get into the town hall please contact a town board member”.

Dave stated that under citizen recognition, the Railroad commissioner witnessed a truck scraping the road and let the Chairman know the repairs will be done in the next two weeks. The Chairman wanted it noted he did not personally witness the truck scraping the road he only witnessed the scrapes on the road from the truck scraping.

Dave explained that Dodge County had a farm rescue training session and the minutes reflected anyone interested should contact Dodge County. This was only open to Fire/EMS personnel. Nancy/Chuck made motion to accept minutes with the changes. Motion carried.

CITIZEN COMMENTS - Dave explained citizens are limited to 3 minutes. Question about putting up reflective markers on Hwy 26 at Hogsback Road. Dave explained we could put up high reflective signs at that intersection. A citizen explained their once was reflectors at the intersection. Dave said he will contact Ken Stock to inquire what can be done.

Chuck presented a plaque on behalf of the State Census addressed to the Town of Clyman for our participation in working with the Census Bureau.

Mark Mayer turned in his resignation letter for the Clyman Fire Department. He said he had received a letter explaining he was an employee of the Town/Village and therefore was subject for a drug and alcohol screening. He felt as an employee under Wisconsin State Statue the Town/Village has two weeks to pay Mark Mayer he should be paid for his training and mileage. Question about if he has submitted a bill. Mark said he turned it in at the end of his training. Nancy questioned the Town Treasurer if she had received a bill regarding Mark Mayer's training and mileage reimbursement. The Treasurer stated she did not receive anything. The Fire Chief, John Haase explained that he would not work on it until he got a resignation and the gear back otherwise he considered him an active volunteer Nancy asked John if he was holding the bill. John explained that he will look at it now that he has this letter. The board made a copy to pass onto the Fire Chief for his records. Nancy stated that she wanted the Town Board to sign Mark's letter acknowledging they did receive it.

Dave Decono stated to the board that he was the Caption of the Clyman Fire Department and he formally resigned 1 ½ months ago and also wanted to be paid. The Board explained he was on tonight's Treasurer's report to be paid.

CITIZEN RECONGITION - Chris Spilker was noted for her letter to the Watertown Daily Times. She explained that she attended the Fire Association banquet and was very impressed with the turnout and how the other departments all helped to make it such a great success. She further explained that resident Stan Jones and his team did the auction and she purchased a fire truck ride for her boys through Hustisford Fire Department.

Nancy wanted to note that this past week was Fire Prevention Week and she said most municipalities participate in something and Hustisford donated a ride for anyone who won the high bid at the auction.

The Board acknowledged an article from the Watertown Daily Times recognizing Jim Wendt and Kris Kohlhoff for the awards they received from the University of Wisconsin-Green Bay for successfully completing the Wisconsin Municipal's Clerk Institute.

The Board acknowledged an article from the Watertown Daily Times recognizing Catholic Priest Rick Wendell for his “called” duty to serve as a Priest. Nancy read the article aloud.

The Board acknowledged an article from the Watertown Daily Times supporting the Fire Fighter Association Banquet from Neal/Kris Kohlhoff.

The Board acknowledged that Captain Eric Howlett and Lieutenant Dave Blank of the Clyman Fire Department went to Dodgeland School during Fire Prevention week and did different demonstrations with the kids and educated the kids about smoke alarms.

DODGE COUNTY HUMANE SOCIETY 2011 STRAY ANIMAL CONTRACT - Patrice of Dodge County Humane Society explained that in 2010 Dodge County took in a total of 17 stray animals from the Town of Clyman. There were 2 pager calls and the rest were delivered in person. She further explained that Chris S. has become a foster home for animals. This saved the Town of Clyman dollars because Dodge County/Dodge County Police did not have to be responsible for the pickup. She explained that they are not increasing the stray animal fee from last year. Instead the Humane society is increasing the adoption fees.

Nancy explained her dissatisfaction with people dumping off animals in the Town of Clyman. 0 of the animals turned in found the original owner. This is due to the fact that Town of Clyman does not turn in any animals without first trying to find the original owner. Nancy questioned if the Humane Society is micro-chipping. Currently that is not a regular practice but Patrice explained that they would be willing to come in and do a micro-chipping for the Town of Clyman at a special rate. The Dodge County Humane Society donated a book for the children of Clyman in appreciation for the town's continued support.

Nancy/Dave made motion to accept 2011 Dodge County Humane Society Stray Animal Contract. Motion carried.

2011-2012 MAINTENANCE ASSESSMENT CONTRACT - This was tabled until next month and the clerk was advised to publically post in the Watertown Daily Times and the Towns Association monthly booklet.

RICHARD CRAEMER LAND SPLIT PARCEL # 012-1015-1013-000 - Jana/Christopher Zuehlke & Richard Cramer were all present. This land split would be for Jana/Christopher Zuehlke. Chairman of Plan Commission, Pat Morrison explained the application been has passed on to the Zoning Administrator. There was no objection and this split meets all the requirements. Question about how many splits Cramer is allowed. He has 2 splits left after this 2 acre land split. Nancy/Dave made motion to accept Richard Cramer's 2 acre land split. Motion carried.

LOUISE SZERBAT LAND SPLIT PARCEL #012-1015-2243-000 - Stan Jones was present as the agent for Louise Szerbat. Chairman of Plan Commission, Pat Morrison explained there were no objections at the public hearing and the split meets all the requirements. Stan Jones explained they did already do 1 land split several years ago on the south east corner of the property four to five years ago. It was noted that they have 1 split left after this split. This would be there 2nd split. Dave/Chuck made motion to accept the land split of 4.7 acres with one split left. Motion carried.

SELLING LOTS IN TABOR CEMETARY - Dave explained that he has a hand drawn grid map from the file showing the grave sites. Dave explained to Murray funeral home he personally wanted to talk about it with the actual person who was looking to buy additional sites in Tabor Cemetery. He did not receive a call from the person looking to purchase the lots. Dave explained that he talked with the Town of Emmet and they are getting $400.00 per lot. Dave explained that if we allowed people to purchase lots we could use those funds to help with the cost of maintaining the cemeteries. Nancy explained that she is on the cemetery board for Zion Lutheran and they are getting $300.00 for plots on the Caughlin Road cemetery. The Town Board looked through the entire file we have on record and acknowledged that the town has death permits in the file.

Chris explained she also received a call from Murray funeral home and explained she did not feel comfortable selling lots in Tabor cemetery without a certified map. It was explained that there is a pile of stones off on the side that do not have a location. Dave explained that he is aware of the stones and he would only feel comfortable selling plots in the North East corner. Dave explained that he did talk with the funeral home and there is an expense if they dig up a buried person but he would work with them. Pat explained that there is Ground Penetrating Radar if the Town wanted to locate where the sites are located. Pat said the radar would go off density of the soils. Further discussion was held regarding the documents in the file. Further discussion was held regarding the history of Tabor Cemetery. Nancy noted that the Town does not have any updated records regarding Tabor cemetery. Chuck/Nancy made motion to close the Eagle Road cemetery (Tabor Cemetery) and not allow any further plots to be sold. Motion carried.

Question about gates for Tabor Cemetery. Chris explained Tim Dornfeld was in California. He was to have it done by month end. Dave said he will be putting it on the November agenda if it is not completed by the end of October.

ULWR WAIVER FOR HILL ROAD - Nancy explained that Hill Road was damaged by ULWR equipment. Scott's Construction was hired by ULWR and a copy of the quote was provided to the Town. The cost to repair Hill Road is $8,042.56. The Town received a quote from Dodge County that they could also repair it for around $14,000.00. Question about if the neighbors were satisfied with the work. Dave explained he did place a call to Dave Beattie but has heard nothing back. Dave/Nancy made motion to sign and accept the waiver they received from ULWR. Dave read the waiver to the audience. Dave wanted to thank ULWR for acting quickly and repairing Hill Road.

FIRE COMMISSION MEMBER DAVE BEAL'S TERM TO EXPIRE - It was explained that the board made a motion to accept Dave Beal in October 2009 as a Town Fire Commission member. It was further noted Dave Beal was sworn in November 2, 2009. Dave Blank explained that with our other commissions the practice of the Town Board is to open it up for others to apply. The clerk noted that she has heard of verbal interest in this member's seat. Dave Blank asked the clerk who was interested in applying. The The Fire Chief and Dave Blank explained that in 2009 the initial seats were to be given to people outside of the township. Therefore, they would have no ties to Clyman. The Fire Chief also explained that he would like to know there background and training. Dave Blank agreed. The clerk explained that if you post this you could recommend these things. She further stated that this is the normal practice of the Appeals Board and Plan Commission Board as well as the Plan Advisory Committee. The clerk also stated that appointments should be coming due in May unless the Town Board decides differently. She read this from the Fire Commission handbook. She further stated to the board that she was concerned about crossing a boundary of not giving everyone who is interested in applying a fair opportunity to apply.

If the board decides not to have to not have a Clyman citizen apply they have still given everyone an opportunity to apply for the open seat who may be interested. Dave Blank stated that if you are a town resident, need not apply. Nancy agreed. They both explained they wanted people from outside the area. Dave Blank asked Dave Beal if he had any questions, comments or concerns to address to the Town Board. Dave Beal had none. Nancy stated that she felt Dave Beal brings a level of professionalism, a level of respect, and she felt he should be appointed again. Chuck stated that he felt Dave Beal has already worked with the commission for 1 year and explained that if everyone feels Dave Beal is doing what is need to be done why “fix what isn't broken”. The audience felt why go through the expense of re posting if Dave Blank has the authority to reappoint. Dave Blank made the recommendation to reappoint Dave Beal. Nancy explained that the Fire Commission book states that appointments made by the Town Chairman are not subject to board confirmation. Nancy explained in the past when the panel was selected Chuck and her did not have anything to say about it. Nancy asked if Dave Beal would like to re run as a Fire Commission member. Dave Beal explained he would be interested in continuing as a Fire Commission member. Amy Nehls, Fire Commission Clerk and Dave Blank discussed how to stagger the terms for reappointment. Dave asked Amy if he received a resignation from a member how would the board stagger the term. Chris explained that in the event of a resignation from any member the board would appoint someone to finish the term and then when that term expires for that seat the term would then be reappointed as a staggered term following in line with the other seats. Dave Blank explained that if he reappoints Dave Beal he would be doing it for 5 years. Question asked about if Dave Beal has to submit a letter of interest if he has verbally told the Board he is interested. Amy explained that if the board puts out a posting in the community it doesn't support what the board did in the past. Dave Blank/Nancy made a motion to reappoint Dave Beal on a 5 year term borrowing on the fact that it does not need to posted. Motion carried. The clerk explained she was not prepared for the motion to be made therefore if there are any issues regarding the motion made she will address it to the board next month.

Dave Blank explained anyone interested in applying for a Fire Commission seat should still apply because other seats may become available. Dave Blank also wanted to compliant the Fire Commission for doing a good job.

Dave Beal explained that he is looking forward to the next 5 years and would like to move the town forward and iron out the rough spots. He further explained that he requested a joint meeting with the Town/Village board so that all are on the same page as to what to expect. Dave explained that Nancy is the liaison for the Town Board regarding Fire Department issues. Dave Blank said as the Lieutenant he would like Nancy to handle dealings with the Fire Department.

MIDWEST ELECTRIC REPLACING LIGHTS AT TOWN HALL - Nancy explained that Pam Antholt has been painting and cleaning the Town Hall. There was discussion about putting in new light fixtures to save energy. Discussion was held regarding how the lights have aged in color and have flickers. Eric explained we would get a rebate with purchasing new lights. Eric explained the new lights would also be more energy efficient. Nancy questioned if there would be funds available for the purchase of new lights. Sandy explained that this would be considered a town hall improvement and we have not yet used any of these funds. Chuck/Nancy made motion to go with Midwest Electric with the price quote supplied by Eric for $590.00. Motion carried.

Dave asked Eric to also provide a quote for the Joint meeting with Town/Village to purchase new lights for the Fire Department.

DODGE COUNTY HIGHWAY DEPARTMENT MATERIAL REQUISTION FORM - In the past we only sell culverts to the citizens. Nancy would like to bring back to the agenda not allowing for any purchases. Discussion was held regarding accepting culverts. This was not on the agenda and therefore they will discuss further next month. The board acknowledged this form being received from Dodge County and that outside citizens can no longer make any purchases without approval of the Town. The Town will be responsible for filling out the Material Requisition Form for any purchases they do approve. This will include culverts.

Discussion was held regarding the Howard Haase account. Nancy explained that she remembered years ago passing a resolution or an ordinance not allowing for purchases for materials. She further explained that she remembered this discussion because when the clerk was the Treasurer she explained that the Town could get into trouble by continuing to protect Howard Haase making purchases through Dodge County. John Haase questioned taxing culverts because the town wanted to continue the purchase of culverts for town citizens. The Town Clerk explained years ago the Chairman approved culverts because of County's specifications regarding new culverts. The chairman and John Haase asked if the Town is collecting sales tax for all purchases. The clerk explained that we are not a collecting agency for the State. The clerk further explained that years ago she talked with the Dodge County Highway Department and also the County Treasurer. The County Treasurer was completely unaware of any practice where local citizens could make purchases through the highway department. The county treasurer felt no one should be able to make any private purchases. The Highway department explained to the clerk that years ago farmers were allowed to make purchases but because of the state becoming stricter with their laws regarding farmer's providing information or what will qualify as farm usage, the county discontinued this practice 10 - 15 years ago. It was explained that years ago the town would give culverts away for free. Now the citizens purchase these culverts through the county and the town bills the citizen. John provided a list from Dodge County Highway showing examples of purchases. Dave Blank explained that each of these accounts were for purchases of culverts or for services to town roads. Any account set up listed as a town road is issues that Dave has requested. Sandy explained that she did not want to collect taxes for the town. Discussion was held regarding allowing the service of the county putting in the culverts but not allowing them to purchase the actual culvert. John Haase asked about Sencea buying salt and sand through the Village. It was explained that Seneca is no longer purchasing salt and sand from the Village. John asked if a board member needs to approve all purchases. Chuck asked why a board member would approve anything that is for a citizen and not for town use. Amy Nehls explained that Dodge County would do the culvert a lot cheaper than anyone else. Dave explained that the board should bring this back next month to decide whether to be a tax reporting municipality.

POSTCARDS FOR TOWN CITIZENS - Dumpster Day's is November 6th. Rabies Clinic should be the same day as Santa. John Haase, Fire Chief approved the statement of “We continue to seek volunteers for Clyman Fire fighters/EMR's.” Question about if they are volunteers or employees. John explained they are volunteers. Amy Nehls explained that last year Santa was done the same time as a church function. Amy explained that she and Kris Kohlhoff were looking at doing Santa a different day to not conflict with the church functions and report back on a confirmed date. Nancy will be calling the Gentle Healer to confirm date and time.

Sandy explained that she learned in training a treasurer' report is for information purposes only. The board does not need to approve the report itself. The board only needs to make a motion to approve the invoices. Starting balance; $4,993.19; Interest $1.28; Deposit $41,885.37; Expenses $43,329.98; Ending Balance $3,549.86.

Nancy questioned about Village of Clyman quarterly report. This was the town's 3rd quarter expenses for the Fire/EMR expenses.

Question about the outstanding balance for Line of Credit. Sandy said the LOC is currently at $30,000.00.

Question about what Howard Haase did buy. Howard purchased steel and materials from Dodge County and the Town has been charged for these purchases. John Haase will be working with Howard Haase and Dodge County to see if they can resolve this with Dodge County. The clerk explained that she did not authorize these purchases to be paid by the town. She felt this is between the County and Howard Haase. Nancy explained that she knows there was discussion years ago about not allowing Howard Haase to make purchases. The clerk explained she was advising the board not to pay for these expenses. Dave Blank wanted to allow just these purchases. Nancy felt Howard should pay Dodge County directly. John Haase said he will check with Dodge County to see if they will accept a personal check. The clerk asked if Howard needs to be sent a letter. John Haase would like the letter to wait until he can check with county to see if they will accept his personal checks. Chuck asked if this was putting John in an awkward situation. John said he is part of this and feels he is also guilty of doing the same.

John will be checking with Dodge County Highway Department. John explained with the culverts, Dodge County needs to be involved because culverts sit in County's right of ways. He felt the issue was only sales tax. This will be discussed next month as to whether to allow purchases from county for culverts.

Dave explained he went to a Village meeting and they made a motion to only pay per diems for Amy Nehls as Fire Commission Clerk. They tabled the per hour charged to discuss at the joint meeting. Amy emailed the Town Board today and her email was given to the town board. The clerk broke down what has been paid. The clerk questioned the Town Chairman prior to tonight's meeting and he said he also wanted to put her hourly rate on hold to discuss further at the joint meeting. Dave explained he was caught off guard by the Village Board. Amy said the town clerk was questioning some of the things on her time sheet. The clerk explained she provided a statement to the Town Board regarding her questions with the Fire Commission. Nancy asked if we paid Amy in the past for per diems and an hourly rate. Amy explained that the last two quarters she was paid for both per diems and an hourly rate. Dave explained he wanted to know why the Village Board acted on an issue that should have been addressed at the joint meeting. Dave explained that he talked with Amy and now feels he was given all the information. The clerk read aloud the Village minutes to the Town Board. Amy explained that both Village and Town has had deputy clerks and in the past have paid them $10.00 per hour. Amy explained that she did the tasks she was told to do by her commission. Nancy explained that the clerks should not have to listen to the whining and complaining of the people who walk through the door at the hall. This is swaying the clerks. She felt the clerks are the spokesperson for people afraid of speaking up. She wanted this to all be talked about at the joint meeting. Nancy explained as a Town and Village board she said we gave the Fire Commission the right to take over. The clerk explained at the joint meeting it should be discussed what the boards all gave to the commission to handle. She continued to read from the Fire Commission booklet about the proper procedure of giving a commission “optional powers”. Amy explained that optional powers are for budgeting. Nancy stated that she has been paid twice before. Dave Blank felt he was “railroaded” at the Village meeting. Amy said Joe Roberts stated the same to her. Nancy/Chuck made motion to pay the bills as presented.

Chuck explained that a precedent has been set that we pay Amy since we have paid her in the past both hourly and per diem. He is embarrassed and surprised that the Village would not pay her for the hourly rate. Chuck/Nancy made motion that we pay the balance due $160.00. Motion carried. This includes the Village portion. If the Village decides not pay any additional funds the Town will absorb the cost.

CORRESPONDENCE - Railroad letter. Dave explained Junction Road still does have some additional repairs on east side of Junction Road. Caughlin road is complete.

Dodge County Land and Resources is making provisions to their subdivision laws.

Letter form Attorney Griggs regarding tanker truck repairs. Dave explained that at the Village meeting Joe Roberts was going to check to see if the $1000.00 being offered to settle is cash and not a certificate. Question about if the truck is in working condition. John Haase explained the truck is in working condition. Nancy felt this should be discussed at the joint meeting.

A letter from: Anonymous Concerned Long Time Resident. Nancy read the letter aloud.

A letter was sent to the Town Board from Town Clerk. Nancy explained that she would like Chris' issues discussed at the joint meeting. Chris S. stated she has talked with legal counsel regarding her concerns. She stated that she did not want a close meeting on the joint agenda and if there is a closed meeting regarding her or anything she has done as the Town Clerk she will be contacting her legal counsel the following morning. She explained she talked with Dave Beal on the phone and see's no just cause for Dave Beal to call a closed meeting session regarding anything she has done. She further stated that she has let her board know everything she has done. Nancy asked Chris if she would be comfortable with remaining in open session to discuss any issues. Chris stated yes, she would prefer it stay in open session because she felt she had done nothing wrong. Dave Blank showed Nancy in the State Statue where he felt justification to go into close meeting. Chris explained she will be doing an agenda for the Town/Village joint meeting with the Fire Department. She further stated that Dave Beal will be preparing his own agenda for the Fire Commission. Dave Blank explained that either he or Jeff will have to put the closed session on the agenda. Nancy explained that she doesn't even know what is all planned for the closed session. Chris stated she doesn't either and she has the right to know prior to the meeting. Dave Blank asked Nancy to call Dave Beal to find out why he wanted a closed session. The clerk stated that she knows Nancy and Dave Blank have already talked with Dave Beal and do know what they want to go into close session about. Nancy explained that Chris was expecting the worse. Dave explained that he understood from Dave Beal he wanted to pull all three clerks into close session to discuss issues between the clerks so that everyone hears everything the same and all are on the same understanding. Nancy further stated that the three clerks in close session can talk without the audience being able to hear what is discussed. Dave explained that when people come down and make statements to the clerks they can express what was discussed with them in close session and what to say to the citizens. Nancy explained as the Town Clerk the Town Board will be protecting the Town Clerk. The Clerk explained that Dave Beal has no jurisdiction to pull her into a close session and that the Town Board is not protecting her rights. Dave Blank explained that he does know why there is going to be a closed meeting. Chris explained that the issues between the clerks does not need to go to a close meeting. This can be resolved and she begged publically for the clerks to come together and begin working together. Amy Nehls explained the clerks do not need to meet, that its between the boards and the commission to meet. Chris stated that then she feels no need for a closed session. Amy explained a closed meeting will let all three of the clerks know what is expected of each of the clerks.

Set Preliminary Workshop Meeting Date for Budget - Monday October 18, 2010 6:30 pm

Joint Meeting November Proposed Dates - 11/1/10; 11/3/10; 11/4/10; 11/9/10.

Elections - 11/2/10.

Next Meeting Date - 11/8/10 Town Board Meeting at 7:00 pm

Nancy/Chuck made motion to adjourn at 11:14 pm.

Respectfully Submitted,

Chris Spilker - Town Clerk

_____________________________________________________________________________________________________________________

TOWN OF CLYMAN

REGULAR MONTHLY MEETING

CLYMAN TOWN HALL, 735 MAIN STREET

NOVEMBER 8, 2010 @ 7:00 PM

BOARD ATTENDANCE - Chairman, Dave Blank, 1st Supervisor, Nancy Schlender, 2nd Supervisor, Chuck Burkholz, and Treasurer, Sandy Thoma.

MINUTES - Nancy/Chuck made motion to accept the minutes as presented.

CITIZEN COMMENTS - Mary Lee Peterman explained that Tabor Church is not the old library as discussed last month. It is the church across from Kwik Trip next to the bank in Juneau. The names of the people buried in Tabor Cemetery are also located in Juneau church on the stained glass windows if anyone is interested in viewing.

CITIZEN RECONGITION - Shannon Christenson was featured for riding her steer. Randy Roeseler was featured for his fish pond seminars. Fire Association was featured for giving donations to Dodgeland School & Shop for Cops. Question about the funds being raised in the Clyman Fire Association if they are suppose to go to only the Clyman Fire Department. Eric Howlett, President of the Association explained that the Association voters decide who to donate funds to and how much.

KENNEDY PROPERTY - Tabled to next month.

FIRE COMMISSION CLERK PAY - Nancy explained that at the joint meeting with the Village it was discussed that Amy has been previously paid in the past both per diems and $10.00 per hour. It was further discussed that the Village had tabled her pay until the joint meeting because they wanted to to discuss this matter with the Town before they paid the clerk.

It was explained at last month's town board meeting Amy was present and discussed with the town board that she felt she should be paid both per diems and $10.00 per hour because she was paid that for the last two quarters. Chuck agreed and made the motion to pay both the Town and the Village's portion. Since the joint meeting with the Town and the Village, the Village has agreed to pay their portion and the Town was to pay their portion only. Chuck/Nancy made motion to rescind last month's motion to pay both the Town and Village's portion of the Fire Commission Clerk's salary The Town will pay for the Town's portion only of the clerks pay to include per diems and the per hour charge of $10.00. Motion carried.

The Town Clerk explained that Amy has been paid for per diems already. The Town will be paying her $10.00 per hour as she listed on her time sheet with the next payroll in December.

FIRE COMMISSION MEMBER APPOINTMENT -Dave explained that last month he made the motion reappoint Dave Beal for a five year term. After further follow up Dave realized the motion did not support Resolution 2009-12. The most a member can be appointed is for three years. Dave/Nancy made motion to amend the term from 5 years to 3 years for Dave Beal, Fire Commission Member to follow with resolution 2009-12. Motion carried.

TREASURER'S REPORT - Beginning Balance $2,607.98; Interest $.82; Deposit $13,537.98; Expenses $15,142.32; Net Cash Expenses $15,142.32.

Question about how much has been borrowed on the Line of Credit. The Treasurer explained $40,000.00 has been borrowed in 2010 so far.

Dave explained that he will be discussing at the budget meeting that the Town of Clyman has lost some road aide 2011. Discussion was held regarding snow plowing. This topic will also be revisited on Thursday at the Budget meeting.

Chuck/Nancy made motion to pay bills as presented. Motion carried.

CORRESPONDENCE - Dodge Conty CDBG Housing Program - Dave will discuss on Thursday for budget meeting.

-General Engineering Co. - Inspection Report for 2010.

-NEHLS - Public Hearing with Dodge County.

-Hill Road repairs - Signed form releasing ULWR from any further repairs on Hill Road was received by the Town Board.

-Jeff Kreuziger -It was acknowledge Dodge County sent a copy of a permit for a Holding Tank.

-Ag Enterprise Area Workshop meeting- Monday 8, 2010 at 12:30 pm

-Rabies Clinic - December 11th from 2pm - 4pm. Please bring proof of vaccinations with you.

Clyman Fire Department - Will be going around in the Town of Clyman and replacing smoke alarms at no charge. The fire department purchased smoke alarms and CO2 units for both Town and Village residents.

NEXT TOWN MEETING - December 6, 2010 @ 7:00 pm.

Motion to adjourn Nancy/Chuck at 8:30 pm. Motion carried.

Respectfully Submitted,

Chris Spilker - Town Clerk