Town Board Meeting Minutes 2011
 

**NOTICE**

The following Town Board December 2011 meeting minutes are not officially approved by the Board but are posted for review. They are subject to revision if the Town Board sees fit.

TOWN OF CLYMAN

REGULAR MONTHLY MEETING

CLYMAN TOWN HALL, 735 MAIN STREET

DECEMBER 12, 2011 @ 7:00 PM

BOARD ATTENDANCE - Chairman Dave Blank, 1st Supervisor Brad Bailey, 2nd Supervisor Chuck Burkholz, Treasurer Sandy Thoma.

The meeting was called to order by Chairman Dave Blank at 7:04 pm. The Pledge of Allegiance was recited.

MINUTES: Brad/Chuck approved the monthly minutes from last month. Motion Carried.

CITIZEN RECOGNITION: N/A

FIRE CHIEF REPORT: Chief Howlett gave the Fire Chief Report.

KUTSAGERAS LAND SPLIT: Mark Tomashek basically stated that they are taking 7.5 acres off of 64 acres. Dave questioned if they were going to square off and keep the birm and Mark Tomashek agreed that they would square it off. It was stated that the Planning Commission approved as well. Mark also stated that there would be a 125' “flag” for the setback along Hwy 60. Dave/Chuck made a motion to accept the Kutsageras Land Split. Motion Carried.

RABIES CLINIC: Dave explained that rabies clinic is of no cost to the Town. The clinic is tentatively set up on January 14, 2012 and the snow day is January 21, 2012 and it will be done at the hall. Dogs & cats 1-3 yrs rabies is $12 each. Dogs & cats distemper/rotilla/lime disease is $17 each.

GRASS CUTTING: Dave will check with Atty Griggs to see if we can break our contract with Watertown Evergreen Services, LLC. We will have to see how many hours they have in on the second cutting. Sandy was going to check to see if we need to hold money back. The Town of Emmet is now cutting the Town of Shields and Dave will check to see if they are interested in cutting our Town. Sandy stated that between the two bills the total was $11,000 for the year. Dave then asked the board if he should pursue in breaking the contract with Watertown Evergreen Services, LLC . Chuck asked if Dave spoke with the owner of Watertown Evergreen and Dave said that one of the operators ran over a sign while brush cutting and they denied it. Brad stated that he felt we should start with sending them a letter stating that we no longer require their services. Dave/Brad made a motion to pursue and get out of the contract . Motion Carried.

TRACY/TIBBITTS FENCING: Dave read an email that he received from Laura Muchowski (Tibbitts daughter) explaining that they were asking Tracy for a fair and reasonable cost for a fence. Atty Griggs had sent a letter to Tibbitts and Tracy stating that the Town Of Clyman's findings is that this issue is no longer a Town matter.

DNR FACTS & FINDINGS FOR UWLR SPILL: Dave stated that this is still ongoing with the DNR. Jerry Fromi said that we he should sit down with them and hear all sides. Dave stated that what came out of the investigation is that there was another spill in December 2010. Dave explained that we need to wait to see what the DNR findings are.

KOHLHOFF CULVERT: Dave explained that he and Travis from General Engineering were out there and looked at it. Dave stated that when he looked at it on Saturday with Neil Kohloff. He told him about extending the west driveway by the house, or they could measure it and possibly put another driveway west of the ditch. Dave/Brad made a motion to Table. The Kohlhoff Culvert was Tabled.

CLERK'S RESIGNATION: Dave then read the resignation letter from Audra Gentz, effective IMMEDIATLEY. Dave/Brad made motion to accept Aurdra Gentz' resignation.

APPOINTING NEW CLERK: Dave informed for the Board that he spoke with Pamela Antholt and that she would be willing to take on the position as Town Clerk and Mrs. Antholt agreed. Brad questioned whether the Board would be posting the position and Dave explained to him that the Board has already done that back in April. He also stated that the Board does not have time to go through the process again and the Town cannot run without a clerk. Dave stated that since they cannot communicate with one another, they have to have a clerk to communicate. Dave informed for the Board that the Deputy Clerk, Chris Spilker, has also resigned and was not interested in being the clerk. Dave/Chuck made a motion to put Pamela Antholt in as the Town Clerk. Brad stated that he had to ask Pam what has changed with her family. Mrs. Antholt questioned what he meant by that. Brad then read the letter of application withdrawal that Pam had given the board after she applied for the Town Clerk position in April. Pam stated that as of now the Town does not have a Deputy Clerk nor a Clerk and the Town needs someone to fill in and she stated that she was willing to do it. She stated that she spoke with her family and they were willing to back her decision. Dave-Yes Chuck-Yes Brad-No. Motion Carried.

TREASURER'S REPORT:

Beginning Balance $14,800.94

Interest $1.63

Deposited $16,766.45

Expenses $31,289.54

Balance 12/12/11 $939.48

Sandy asked for permission to pay board, fire dept, fire commission and appeals and to get amended report to the board.

Amended (put in parantheses)

Beginning balance Same

Interest same

Income Same

Expenses $29,847.34

Balance 12/31/11 $1,721.68

Dave asked Tim Dornfeld if he was willing to take care of the cemetery again. Tim advised him that he would get back to him after he spoke with his wife.

Dave/Brad made a motion to accept the paying of the monthly bills as presented. Motion Carried.

2ND SUPERVISORS RESIGNATION: Dave then read the resignation letter from the 2nd Supervisor, Chuck Burkholz, effective immediately following the Town Board meeting of December 12, 2011. Dave/Brad made a motion to accept Chuck's resignation. Motion Carried.

SPECIAL MEETING: Dave explained that they need to have a Special Meeting in December to decide how they are going to fill the 2nd Supervisor position and appoint Election Workers. The Special Meeting is set for December 19, 2011.

Chuck explained that since he had taken care of the Website in the past, he needs to know what the Town would like done with the Website. He stated that the money he receives to do the maintenance of the Website is currently coming out as per diems, not against the Website money. Chuck advised that he asked for $150 for the Hosting and to keep the Domain up to date and he stated that that would be the same thing for next year 2012. Chuck stated that he could do the maintenance for $50 a quarter, plus $150 up front for the Hosting, that would be $350 for the year, just like he has been doing.

SET NEXT MEETING DATE-January 9, 2012 @ 7:00pm

Dave/Chuck made a motion to adjourn at 7:56pm. Motion Carried.

Respectfully Submitted

Pamela Antholt - Town Clerk

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TOWN OF CLYMAN

SPECIAL MONTHLY MEETING

CLYMAN TOWN HALL, 735 MAIN STREET

DECEMBER 19, 2011 @ 7:00 PM

BOARD ATTENDANCE - Chairman Dave Blank, 1st Supervisor Brad Bailey, Treasurer Sandy Thoma and Clerk Pamela Antholt

The meeting was called to order by Chairman Dave Blank at 7:04 pm. The Pledge of Allegiance was recited.

KOHLHOFF CULVERT: Dave explained that the way the lot runs, didn't feel that they need to put a culvert in, it could go in the field. Dave/Brad motion to approve Neil Kohloff to put in a field driveway on the west side of the ditch. Motion Carried.

APPOINTING ELECTION WORKERS: Dave listed the following residents that are interested in becoming election workers: Nancy Schlender, Ann Morrison, Marge Gahlman, Carol Hrenak, Vivan Von Ruden, Janet Aulenbacher, Howard and Betty Hoeft. He stated that this is Marge's last year as the Chief Election Inspector and that Ann Morrison would be willing to become the Chief Election Inspector next year. Dave/Brad made motion to approve the Election Workers. Motion Carried.

2012 BUDGET: Dave/Brad made motion to accept the 2012 Budget. Motion Carried.

2nd SUPERVISOR POSITION: Discussion was held on the method of filling the rest of the term of the 2nd Supervisor position. It was decided that a Letter of Interest should be mailed to the Town of Clyman by January 4, 2012. The notice is to be posted in the three public locations, on the website and at the area of tax collection.

Dave/Brad made motion to adjourn the meeting at 7:15pm.

Respectfully Submitted

Pamela Antholt - Town Clerk

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Previous Meetings

TOWN OF CLYMAN
REGULAR MONTHLY MEETING
CLYMAN TOWN HALL, 735 MAIN STREET
JANUARY 10, 2011 @ 7:00 PM

BOARD ATTENDANCE – Chairman Dave Blank, 1st Supervisor Nancy Schlender, 2nd Supervisor Chuck Burkholz, and Treasurer Sandy Thoma.
The meeting was called to order by Nancy Schlender at 7:12 pm. The Pledge of Allegiance was recited.
MINUTES – Corrections made from last month minutes included “Werner Krause” not “Warner Krause” listed under Citizen Recognition. It was also noted that “Their” not “There” should be corrected in last paragraph under Assessor Maintenance Contract. Nancy/Chuck made motion to approve minutes with these corrections. Motion carried.
CITIZEN COMMENTS - None
CITIZEN RECONGITION – Fire Association made a donation for $2500.00 for new fire helmets. ULWR made a donation for $1000.00 to be used towards new equipment. Midwest Electric made a donation for $1000.00 to be used towards other equipment. A donation was made to Charlotte Elske for $250.00 from Fire Association. The Fire Association made a donation to the Watertown Food Pantry for $500.00.
DRAINAGE ISSUES - N3924 ELM SHADE ROAD – Chuck Joyce was present and explained that when Randy Nehls was the Chairman Chuck presented this issue to that board and Randy Nehls said he was going to fix the problem. It was never solved. Chuck explained for 27 years he never had a problem until they repaved the road and now the path of water flows into his driveway. He is requesting a crown be put in. He explained he has invested thousands of personal dollars because of the erosion on his drive.
Question about when the road was resurfaced. Chuck Joyce thought it was 7 years ago when the town resurfaced the road.
Nancy explained she was out at the residence recently and also remembers Chuck Joyce presenting this problem to the prior board.
Dave Blank explained he was also out at the property recently and asked Dodge County to come out and resurface the end of the drive. Chuck Joyce acknowledged that Dodge County did come out but this does not stop the washout issue because the water path will continue to wash out his driveway. Question about what was done at the end of his drive. Chuck Joyce explained Dodge County put hot patch in the drive. Chuck Burkholz questioned where the water is coming from. Chuck Joyce explained the water comes from the south and crosses over Elm Shade Road. It also comes from the north.

Dave thought possibly the shoulder is too high and taking a grader to lower the shoulder could correct the problem. Chuck Joyce explained he would like a crown on the top of the driveway to prevent washing out the gravel and creating erosion. He explained the water comes from 200 feet from the South and 100 feet from the North. Putting in the crown the water would be diverted into the field.
Question about the snow plow catching the crown. Chuck Joyce explained he would not want a step crown as the plow would catch on that. He would like to raise it just enough to divert the water.
Nancy explained she would like this to be solved. Chuck Joyce requested that when Dodge County is planning on coming out he be notified so he can talk with the County workers to explain exactly what can be done to correct the sloping into his driveway. Dave said he will contact Dodge County in spring and will also contact Chuck Joyce to fix the problem.
LEPPLE LAND SPLIT PARCEL #012-1015-1344-000 - The board was provided with notes from the last Plan Commission meeting with their recommendation regarding the Lepple Land Split.
Dave explained that he felt the Lepple’s were not notified properly about the drive way issue when they purchased the property.
Nancy questioned about the lot line with Tim Huber. Dave explained they removed the trees and moved the driveway. Dave explained that current zoning only allows 33 ft. with 10 feet of grass.
Steve Lepple was present and explained that he will be moving the driveway in spring. He explained it was not centered. He said his driveway is wider than zoning requirements. Dave asked the Lepple’s when they would be able to move the driveway to meet zoning requirements. Steve explained he would like until July 1st to correct the driveway. This would be after the planting season allowing them ample time to correct the driveway.
Dave/Nancy made motion to approve the land split as recommended by the Plan Commission and extended the date to August 1st to correct the driveway to meet zoning requirements. This would allow extra time in case of a rainy season. Motion carried.
SCHULTZ LAND SPLIT PARCEL 012-1015-1414-000; 012-1015- 1442-000; 012-1015-1015-1441-000 – Dave explained why this split did not need a public hearing. Rick (son) is buying the property. The only reason Dodge County is requiring it come before the board is because Rick is buying some of the Parent Track.
Question about if the family has approval with the courts to split the land. Joanne Benson (daughter) explained Lillie May has approval to do the split from the courts.
Nancy/Dave made motion to approve the land split as presented by the Plan Commission.
Parcel number 012-1015-1414-000 will stay with Lillie May.
Parcel number 012-1015-1442-000 will stay with Lillie May.
Parcel number 012-1015-1441-000 to go to Rick Schultz.
Any future building rights would go according the current zoning regulations. Motion carried.
2030 COMPREHENSIVE PLAN – Chuck read the proposed Ordinance 2011-__ aloud presented from the Plan Commission. This was signed and dated 1/4/10 by Plan Commission Chair Pat Morrison and seconded by Mike Mclay. Chris Spilker Town Clerk attested the document on same date.
Nancy read aloud the proposed Ordinance 2011-__ to adopt the Town of Clyman Year 2030 Comprehensive Plan.
Nancy/Chuck made motion to adopt the Ordinance 2011-__ for the Town of Clyman Year 2030 Comprehensive Plan. Motion carried.
PROFESSIONAL SERVICE AGREEMENT FOR JEFF RETZLAFF – Dave/Nancy made motion to accept Jeff Retzlaff Professional Service Agreement for 2011. Motion carried.
DISBURSING FUNDS TO CLYMAN FIRE AND RESCUE FOR 2011 - John Haase was present and explained at the prior joint meeting it was explained that payroll was to remain with the Town/Village clerk.
The Town Clerk distributed an agreement drafted from the Village Clerk about disbursing funds to the Fire Department/EMR. It was noted that the Village clerk currently handles the accounts for the Fire Department/EMR. Chris S. explained that currently the Village Clerk was presenting this draft to both boards as to ensure that discussion’s take place between the two boards regarding how to disburse funds. Chris S. noted that this was just a draft and a joint meeting between the Village and Town Board would need to be arranged to discuss further.
John Haase was present and received a copy of the agreement. He said he had not seen this agreement prior to tonight.
Nancy explained she was not comfortable acting on this agreement because she did not have a chance to review it. Dave explained that they could not act on it without having a joint meeting with the Village.
The board and John began to read through the agreement. The board asked if John had any thoughts regarding the agreement.
Amy explained that similar to the agreement draft Dodge County also does not allow any purchase over $1500.00 without board approval.
Amy explained that when she was a Village Board member the Village did create an ordinance that required all department heads to get approval for purchases over $1500.00.

Question about if the Fire Chief would need approval to make purchases with grant funds over $1500.00. The proposal that was discussed showed anything over $1500.00 should be approved. Dave explained he did not agree with going before the boards for purchases over $1500.00.
Discussion was held regarding the grant funds.
Eric Howlett explained the fire department must use $6,000.00 that was received from the Town/Village in order to get $115,000.00. Amy explained that the Fire Department has a total of $121,000.00 to spend. Eric explained that the $6,000.00 was part of the grant. Eric further explained that the fire department has not spent the $6,000 yet but does plan on purchasing additional equipment.
Amy explained that the fire department has an approved budget. She further explained the Fire Department will need to go in front of both boards to get approval for a lot of their purchases for a check in balances.
Dave explained that in the event of an emergency he would like the Chairman, President, Chief or an Officer of the Fire Department to approve purchases over $1500.00.
Question about who is the current bookkeeper for the Fire Department. Michelle Murphy lives on Church Street in the Village and was hired by the fire department to be the bookkeeper.
John presented the idea of an audit for the Fire/EMR accounts.
Chuck questioned about the Fire Commission. It was explained that they have not met since the joint meeting in November.
Chuck asked about the manuals that were discussed at the joint meeting. John explained that the manuals are being completed.
Nancy asked that this be put on the agenda for next month so the board has a chance to review the agreement proposed.
Amy explained that if the Fire Department was to make a purchase they would have to wait till the funds are deposited. Therefore, in the beginning of the year the purchases would have to wait until the 1st quarter payment.
Amy requested that discussion be held about making either yearly payments or semi annually to avoid the Fire Department not being able to make purchases prior to their payments.
John explained that when writing grants the Fire Department does not get a lot of notice when it comes to preparing the budget. If budgeted funds are not used monies should be rolled over for following year.
John also requested that Michelle receives a key for the Town vault for her to put her books in the vault. The board agreed to give Michelle keys to the town vault.
The agreement will be tabled to next month and the Clerk was to establish a date with the Village for a joint meeting.
TREASURER’S REPORT – December 31, 2010, Beginning Balance $3,105.99; Deposited $255,021.26; Expenses $52,951.89; Interest Paid $.87; Ending balance $205,176.23
January Beginning Balance, $205,176.23; Interest Paid $.00; Income Deposit $322,029.77; Expenses $9,673.32; Ending Balance $517,841.95.
Nancy/Dave made motion to approve Treasurer’s Report and pay bills as presented.
CORRESPONDENCE –General Transportation Aid Report
-Dave Decono Memo to Town/Village Board
-Watertown Daily Times – Listing of Caucus results for the April Election
-District Meeting – 1/19 at 7:00 pm regarding the Menards in Hubbard.
NEXT MEETING DATE – February 14, 2011 at 7:00 pm.
Dave/Chuck made motion to adjourn at 8:40 pm. Motion carried.

_______________________________________________________________________________________________

TOWN OF CLYMAN

REGULAR MONTHLY MEETING

CLYMAN TOWN HALL, 735 MAIN STREET

February 14, 2011 @ 7:00 PM

BOARD ATTENDANCE - Chairman Dave Blank, 1st Supervisor Nancy Schlender, 2nd Supervisor Chuck Burkholz, and Treasurer Sandy Thoma.

The meeting was called to order by Chairman Dave Blank at 7:03 pm. The Pledge of Allegiance was recited.

MINUTES - Nancy/Chuck made motion to approve minutes as presented. Motion carried.

CITIZEN COMMENTS - None

CITIZEN RECONGITION - Steve Fitzgerald was appointed as Superintendent for the Wisconsin State Patrol.

DISTRICT ATTORNEY KURT KLOMBERG - Mr. Klomberg gave his background information and his purpose for coming to the meeting tonight.

September 1, 2010 he was appointed as District Attorney for Dodge County. He is going to Town/Village board meetings expressing his concerns about keeping children safe from child abusers and drunk driving. His plan is to enforce stricter penalties.

He also explained that Dodge County has issues regarding drugs specifically Heroin.

He explained that through education with the pharmacy's, prescription drug abuse is being reported to the local authorities. But, due to prescription drugs becoming less available the drug abuser is now using Heroin because it is easier to obtain.

Kurt pointed out that he is communicating with the people in Dodge County to make everyone aware that Heroin has been a problem in Dodge County for 2 ½ years now. He is concerned about Heroin getting into the schools. By education he wants to raise awareness and get rid of the local dealers in this area.

Question about the ages of people being arrested in the area. Kurt explained that he has seen mostly adult aged people being arrested for Heroin. He has not seen it in the schools.

Question about if there is education in the high school about Heroin. Kurt explained that in the last five months he has been the District Attorney he has started his education with the citizens in the Dodge County. His next step is going to be talking with the schools but he would like to end this problem before it even reaches the students in the schools.

Question about penalties for dealing Heroin in Dodge County. Kurt explained in the past the prosecutor would recommend prison time and the abuser would get probation. When Kurt was appointed as the District Attorney he revamped his office and rather than the Assistant DA handling drug cases, Kurt himself now takes the cases. He explained the maximum prison term is 12 ½ years if convicted and he does fight to make sure the abuser gets a strick sentence through due process.

Kurt thanked the board for allowing him to come introduce himself and educate the Town of Clyman citizens about his concerns.

DITCH MOWING FOR 2011 - The board was provided with a copy of the last contract from Prideworks. Prideworks contract expired at the end of 2010 ditch mowing season. The Board requested the clerk to put out a posting for bids in the paper and locally post in the 3 public posting places. This was tabled until next month.

FIRE DEPARTMENT - Joint meeting February 23, 2011 at 7:00 pm. Question about if John Haase had anything to discuss regarding the proposed agreement. He explained he will discuss his questions further at the joint meeting.

Dave questioned about making semiannual payments. This was brought up last month. Amy Nehls explained that she brought this question up last month because of grants and the Fire Department not being able to afford purchases. Treasurer Sandy Thoma explained the Town would not be able to afford semiannual payments and quarterly payments would be what she recommends.

TREASURER'S REPORT - Beginning Balance $517,532.68; Interest $11.95; Income $410,035.89; Cash Expenses $517,492.74; Ending Balance $410,087.78

Question about Mi-De Excavating bill. Dave explained he hired them to plow two roads in the Town. This company currently plows Hustisford therefore having them plow two roads we share with Hustisford saves the Town of Clyman from paying Dodge County to plow. Mi-De will charge $150.00 to plow each time which includes salt and sand.

Amy explained that Dodge County Emergency Management is requesting figures for the ground hog day snow fall because Dodge County may receive grant funds due the amount of snow that fell during that 72 hour period.

Dave stated that Sandy is to check with Dodge County, Mi-De, and any per diems Dave charged and report these figures to Amy.

Nancy/Dave made motion to approve Treasurer's report. Motion carried.

Question about Flyway Signs bill. It was explained that the difference between quote and final price was sales tax.

Question about Marge Accounting with a billing date of 7/10. Sandy explained that Marge Accounting sent the Town the program but allowed the Town to wait until the 1st of the year to pay the bill.

Dave/Nancy made motion to pay bills as presented and also pay the upcoming school bills by weeks end. Motion carried.

CORRESPONDENCE -

-Hrenak (N4694 Maple Road) - Seeking an “Adding an Addition” letter addressed to Town Board. This will be transferred to a variance committee.

-Don Jaeckel - Letter to Town Board regarding his taxes.

-Tim Huber - Sign Permit and Electrical Permit

-GTA - General Transportation Aid for 2011= $56,615.95

-GFC - Lease Paid in Full

-Michelle Decono - open records request dated 2/4/11.

Amy explained she was no longer the Clerk for the Fire Commission but also received a letter from Michelle Decono regarding an open records request. She stated the letter she received noted Michelle wanted copies of missing minutes that were not listed on the website. Chuck stated he has posted everything he has received to the website.

Amy explained her request was not very specific and may need an attorney to overlook the request she received.

Chris S. explained to the board that she was going to fill the request and did not need an attorney to review the open records request she received.

NEXT MEETING DATE - March 14, 2011 @ 7:00 pm.

Motion to adjourn at 8:52 pm. Motion carried.

Respectfully Submitted,

Chris Spilker, Town Clerk

________________________________________________________________________

TOWN OF CLYMAN

REGULAR MONTHLY MEETING

CLYMAN TOWN HALL, 735 MAIN STREET

March 14, 2011 @ 7:00 PM

BOARD ATTENDANCE - Chairman Dave Blank, 1st Supervisor Nancy Schlender, 2nd Supervisor Chuck Burkholz, and Treasurer Sandy Thoma.

The meeting was called to order by Chairman Dave Blank at 7:03 pm. The Pledge of Allegiance was recited.

MINUTES - Nancy/Chuck made motion to approve minutes as presented. Motion carried.

CITIZEN COMMENTS - None

CITIZEN RECONGITION - Scott Fitzgerald was in the WDT for the Budget being passed in Madison. The Town Board will be looking at producing a noise ordinance in the future due to a verbal complaint from Scott Fitzgerald about the protestors coming so early in the morning to the Fitzgerald residence.

Jared Spilker (Chris Spilker's son) was in the paper for Hustisford School District having a field trip/sleepover to the EAA.

DITCH MOWING - Tabled to next month. Chuck made comment about ruts on CTY CJ heading into Village before tracks. It was recommended Chuck contact Brian Fields from Dodge County because CJ is a County Road. John explained that in spring the county will grade all County Road ditches.

INSURANCE - Discussion was held regarding the joint meeting where the motion was made about transferring the hall insurance from the Village to the Town Hall. Nancy/Dave made motion to accept the insurance for the Town Hall meeting room and place on the Town's insurance policy. Motion carried.

Discussion was held about replacing the Canopy. Dave wanted to bring it up at the annual meeting.

PLAN COMMISSION MEMBERSHIP/APPEAL COMMITTEE - Plan Commission member Tim Huber resigned from the Plan Commission. This currently leaves only 3 members and State Statues require 5 members. Question about not having enough members on the Plan Commission. Members of the Town Board can also serve on the Plan Commission. Pat Mueller was interested in the Plan Commission will be contacted. Chris S. will also contact Rick Firrari about becoming a member.

APPEALS COMMITTEE - Discussion was held regarding terms for the new members. Nancy/Chuck made motion to appoint Mark Othmer for a term of two years. Nancy/Chuck also made motion to appoint Stan Jones for a two year term if he is interested in the position. He was not present but Chris S. explained she would contact him and had felt he would be willing to serve. This is replacing Leroy Schulz and Jeff Mameyek positions which expired last year. Roll call was taken. Dave Abstain, Nancy Yes, Chuck Yes, Motion carried.

SIGNAGE FOR TOWN ROADS - Discussion was held about putting up 30+ signs on the Town roads in the Town of Clyman. Discussion was held regarding about how far off the county highway the weight limit signs will be placed. Dave will be contacting diggers hotline and is the head of this project.

Question about Caughlin Road having a posted sign. Dave explained everyone will be required to get permission to drive on the Town roads prior to hauling if their trucks are to exceed the weight limit requirements. The ordinance will be enforced for the future. (a copy of the ordinance is available through the Town Clerk)

EMR FUNDING AGREEMENT - Nancy/Chuck made motion to accept EMR Funding Agreement. Roll call was taken. Dave Yes, Nancy Yes, Chuck Yes, Motion carried.

TREASURER'S REPORT - Beginning Balance $410,087.78; Deposit $2,822.97; Expenses $382,783.68; Interest $14.09; Ending Balance $30,141.16.

Dominion Equipment Invoice. It was explained that this is our voting equipment and we have a warranty/contract filed with Dominion for the replacement of equipment.

Nancy/Chuck made motion to accept Treasurer's Report as presented. Motion carried.

Dave/Chuck made motion to accept bills as presented. Motion carried.

CORRESPONDENCE -

Dodge County Sanitary Ordinance - County is implementing new fees and provided a copy to the board.

Variance filed with Mark Hnrek - The clerk should have the Zoning Inspector contact Chuck Joyce.

Appeal Committee member asked the board to read page 72 sect 15.5 Appeal and Applications. It was questioned if the amendments were put into the Zoning Regulation book. The clerk will follow up and contact the Zoning Administrator.

Town Web Design - Sent a brochure regarding their services.

Michelle Decono letter dated 3/14/11 addressed to the Town Board - Chris S. read aloud the letter per Michelle's request in a letter dated the same addressed to Chris S.

Fire Chief explained he has old pagers and radios to sell from the Fire Department. They currently are in working order. The State will be looking next year at radio frequencies so they cannot guarantee they will be working after that. It was recommended to put them on E-Bay, Wisconsin Surplus Auction, or Towns Association's Magazine. John will prepare a statement for Chris S. to supply to Town's Association Magazine.

NEXT MEETING DATE - April 11, 2011 @ 7:00 pm.

Nancy/Chuck made motion to adjourn at 8:35 pm. Motion carried.

Respectfully Submitted,

Chris Spilker, Town Clerk

_________________________________________________________________________
TOWN OF CLYMAN

REGULAR MONTHLY MEETING

CLYMAN TOWN HALL, 735 MAIN STREET

April 11, 2011 @ 7:00 PM

BOARD ATTENDANCE - Chairman Dave Blank, 1st Supervisor Nancy Schlender, 2nd Supervisor Chuck Burkholz, and Treasurer Sandy Thoma.

The meeting was called to order by Chairman Dave Blank at 7:05 pm. The Pledge of Allegiance was recited.

MINUTES - Nancy/Chuck made motion to approve minutes as presented. Motion carried.

CITIZEN COMMENTS - Dave limited citizen comments to 2 minutes. Question about Class B weight limit signs. It was explained that the trucks cannot be more than 8 feet wide. Anything concerning farming is exempt. Dave explained that if anyone damages the roads he is enforcing the Class B weight limits and fines will be enforced. He is hoping residents will also watch and call in if they see violators.

CITIZEN RECONGITION - Comment made about the anonymous letter sent to the citizens of Clyman regarding Dave Blank's personal finances. Dave explained that the letter sent was not only false but also Mary Lee made comment that she was happy to see by the election results that the Town of Clyman citizen's did not pay attention to the negative political letter. Dave made comment that the letter was a personal “jab” and that the statement typed was false.

LAWN MOWING BIDS - Sealed bids were open.

Watertown Evergreen - In his bid he listed all of his machines and the amount per hour charge. Nick was present from Watertown Evergreen and he further explained to the board his bid. He included a letter of reference from Town of Genesee.

Nick explained that he listed all of his equipment because each would be an option for use. He explained he would be running two trackers for the Town of Clyman ditch mowing. It was explained that Watertown Evergreen has the same spec machines as Dodge County. It was explained that Watertown Evergreen calculated a rough estimate of $4800.00 to $5400.00 depending how long between cuttings. Watertown Evergreen recommended doing a June 1st mowing and one final cutting. It was explained that some municipalities do 3 cuttings. Question about nesting birds regulations. Evergreen explained that the rules for ditch mowing can begin in June and that is per DNR regulations. Discussion was held regarding two vs. three mowing's per year. It was explained that any debris on the road would be removed. They would come back if necessary at no charge because they would consider that their responsibility.

Chuck Burkholz explained that he has worked with Watertown Evergreen in the past and was satisfied with their work. He explained he had no complaints regarding their work.

Question about fuel surcharge. It was noted because Clyman is a municipality there will not be a fuel surcharge.

It was also explained that the municipalities are bidding out per hour charges rather than a flat fee to be competitive with County.

It was explained the bill would be sent upon completion of the first mowing with 30 day for payment.

It was also explained that Watertown Evergreen would let the Town know when they would be planning on cutting therefore if no one wanted there ditches mowed they could call in advance.

Prideworks bid - April 1=$5712.00 and $5712.00 upon completion of final cutting. TOTAL =$11424.00. Neal Seitz was not present do to other obligations.

Chuck/Nancy made motion to approve bid for Watertown Evergreen contract.

Roll call was taken. Dave, Yes, Nancy, Yes, Chuck, Yes; Motion carried.

APPEAL BOARD CHAIRMAN - Chuck Joyce verbally resigned from Appeal Board. Dave explained that he talked with Stan Jones and has appointed him as Appeal Board Chairman.

FIRE COMMISSION MEMBER - Tim Whitham resigned as the Fire Commission Chair. Dave appointed Andy Caine and explained Andy has verbally accepted the position to serve on the Fire Commission for a 1 ½ year term. The Commission will pick their own Chair and plan on meeting later this month.

LIFE QUEST FUNDS - Dave/Chuck made motion to withdraw $2000.00 which was donated funds from ULWR and Midwest Electric. These funds were donated funds and at the joint meeting this was already discussed.

FIRE DEPARTMENT ACCOUNTS - John explained that he is setting up accounts for the Fire Department. A letter will be drafted regarding the Town's authority to change signers on the accounts.

SPRING ROAD INSPECTIONS - April 16th at 7:00 am. A notice will be published.

Comment made about East side of Welsh Road to clean ditch. Hasslinger will be doing the work himself. Question about if signage would be necessary. County offers signage to close roads and it was recommended to have Joe Hasslinger pick up the signs at Dodge County Highway Department to close the road.

Discussion was held regarding grooming the ditch. It was explained that Joe will also be responsible for calling in sights.

He has to groom the right of way for landscaping. He will also be responsible for the liability, and will need to turn in a copy of his homeowner's insurance to the Town Board.

PLAN COMMISSION MEMBER - The Town of Clyman is looking for another member for the Plan Commission.

TREASURER'S REPORT - Beginning Balance $30,141.16; Deposit $19,021.60; Interest $2.40; Expenses $22,830.44; Ending Balance $16,827.22.

Question about General Engineering bill. This bill was itemized and was Jerry Foellmi expenses for the Appeal filed. It was discussed about creating an ordinance to change the filing fee so that the homeowner incurs all costs regarding the Appeal.

Nancy/Chuck made motion to pay bills as presented. Motion carried.

CORRESPONDENCE -

County M, meeting was hosted by Town of Clyman. Future meetings to follow and will be posted accordingly.

A notice from State of Wisconsin regarding a reduction in Aid from GTA.

Open records request for Dave Blank's time sheets from Caroline Bailey

Tanya Ewert's Dog was picked up and transported to Watertown Humane Society because it did not have Town tags. Sandy explained Tanya did pick up the dog and also got a license.

Correspondence for Payroll on Clyman Fire Department - Emails between Chief and Clerk regarding Chief's questions on 2010 payroll.

Amy Nehls - Snow Declaration Information meeting scheduled at Dodge County later this month.

Open Records Requests - for Absentee Ballots from a Madison citizen. Clerk explained Dodge County will be doing a complete recount for Judge.

Town Association Magazine - New Board member workshops listed.

NEXT MEETING DATE: May 9, 2011 at 7:00 pm

ANNUAL MEETING DATE: April 12, 2011 at 7:00 pm

Nancy/Chuck made motion to adjourn at 8:45 pm.

Respectfully Submitted,

Chris Spilker-Town Clerk

__________________________________________________________________

TOWN OF CLYMAN

REGULAR MONTHLY MEETING

CLYMAN TOWN HALL, 735 MAIN STREET

May 9, 2011 @ 7:00 PM

BOARD ATTENDANCE - Chairman Dave Blank, 1st Supervisor Brad Bailey, 2nd Supervisor Chuck Burkholz, and Treasurer Sandy Thoma.

The meeting was called to order by Chairman Dave Blank at 7:00 pm. The Pledge of Allegiance was recited.

Brad Bailey made note that he felt it was an illegal meeting because the agenda was not posted in three public locations. Specifically Brad explained it was not posted at the Goose Trail. Chairman Blank stated that he posted the agenda in the three public locations.

MINUTES - Chuck/Dave made motion to approve minutes as presented. Motion carried.

CITIZEN COMMENTS - Charles Zimmerman stated that he does not want to seek another term with the Appeals Board.

Caroline Bailey wanted to know if anyone can say anything line by line during the meeting and Chairman Blank stated that the meeting is for the Board and limits citizen comments to three minutes.

CITIZEN RECOGNITION - Dave then thanked and presented a recognition Clock to Nancy Schlender for her service as Supervisor for the Town of Clyman and also acknowledged Chris Spilker for her service.

2% ACCOUNT - Discussion was held regarding the authorization for the CFD to draw money out of the 2% Account for a Winch. Brad/Chuck made a motion to draw money out of the 2% account for the Winch. Motion carried.

VILLAGE HALL LEASE - Discussion was held on the Town lease for the office space at the Village Hall. Discussion was held regarding the modem (internet) breakdown and Village Clerk, Kris Kohlhoff, explained to the board that the modem is shared by the Village, Town and FD at a price of $49.95 per month. It was also noted that the Town's phone line at the Village Hall is $45 per month. Kris Kohlhoff stated that they would need written notification of the termination of the Lease Agreement.

Discussion was held on the purchase of a desk and chair for the Town Clerk and Treasurer. Dave stated that there would be six months of lease money from the Village, if we terminated the Lease agreement, to use for office equipment. Dave said he would look for office furniture and keep the price under $1,500.00.

Brad/Dave made a motion to terminate the lease agreement with the Village of Clyman for office space. The Deputy Clerk was instructed to write a letter to the Village of Clyman. Motion carried.

Discussion was held regarding the possible purchase of a cell phone for the Town Clerk. Chuck questioned where the additional funding would come from. Brad/Chuck made a motion to table the cell phone until next month. Motion carried.

TRACY & TIBBETS WATER & FENCING ISSUES - Brad presented correspondence from Bob Tracy's Attorney, Atty. Sciascia, regarding the issues with the fencing and water between the Tracy and the Tibbets property. Brad/Dave made motion to table the fencing and water issues until the next meeting. Motion carried.

STANTON ROAD WATER ISSUES - Discussion was held regarding the water issues on Stanton Road. Brad stated that the culvert is plugged on Stanton Road. Discussion was then held between the Tracy's and the Board. It was discussed that the South culvert should get fixed. Brad was directed to shoot the elevations and report back at next month's meeting.

INTERVIEW PROCESS FOR CLERK - Dave informed the board that there were three applicants for the Town of Clyman Clerk position: Audra Gentz, Nancy Birkholz and Pamela Antholt. Discussion was held and decided that interviews would take place on Monday, May 16, 2011 if the applicants were able to be there, and that it needed to be posted.

CLERK, DEPUTY CLERK & BOARD DUTIES - Discussion was held regarding the duties of the Clerk Deputy Clerk and Board Members. Brad handed out examples of the descriptions of each of the duties.

FIXING TOWN ROADS - Discussion was held regarding the condition of the Town roads. Dave explained the need to spend the money available for the repair and maintenance of Town roads according to the calculation of the GTA. Caroline Bailey suggested abandoning the “driveways” to save money in the town. Brad/Chuck made a motion to table this discussion until the next meeting.

CT FORM - Discussion was held on the preparation of the CT Form. Dave stated that Chris Spilker had been paid last year to complete and send in the form. Brad indicated that he spoke with Chris and she advised him that she would complete the form and send it in before the deadline of May 16, 2011. Chuck/Brad made a motion to hire Chris Spilker to complete the CT Form and send it in by May 16, 2011 in the amount of $1,000.00.

OPEN MEETINGS LAW - Carolyn Bailey stated that on two separate occasions the board had a quorum; Once with Brad and Dave and another time with Brad and Chuck where Town business was discussed. Dave indicated that perhaps the Board should go from a three-member Board to a five-member Board to alleviate possible quorums in the future.

FEMA GRANT - Amy Nehls, the Emergency Director, stated that FEMA will contact each Municipality in reference to the grant that was applied for.

OPEN RECORDS REQUESTS - Discussion was held regarding the requests form. Chuck questioned whether he could fill open records requests that were requested through the Town website. He was informed to forward all internet requests to the Town Clerk. Brad had some changes on the Open Records Requests form and felt that the Atty should review it first. Brad/Chuck made a motion to table the requests form until the next meeting. Motion carried.

VAULT KEY - Discussion was held regarding the Town Hall Vault Key. Carolyn Bailey questioned why the Fire Department had a vault key for a period of time. Dave explained that the FD was setting up their files and records and needed somewhere to put their records for a short time. Dave explained that the vault key has been rekeyed and himself, Deputy Clerk Pamela Antholt and Treasurer Sandy Thoma only have a key. Carolyn Bailey stated she felt that the Supervisors should also have a key. Nancy Schlender stated that, as a Supervisor, she never had a key to the Vault. Village Clerk Kris Kohlhoff was then asked if the Village Board Members had a key to their vault and she indicated, “no”.

GERSHOM DEDICATION - Discussion was then held on the Gershom Noyes Dedication, which is to be held on May 28, 2011 at 10:00am at the cemetery on Hwy 16/60. Brad, Chuck and Sandy stated that they would represent the Town at the dedication.

TREASURER'S REPORT - Beginning Balance $16,977.22; Deposit $2,500.74; Expenses $13,298.97; Interest $.75; Ending Balance $6,179.74.

Dave/Brad made motion to pay bills as presented. Motion carried.

CORRESPONDENCE -

Sandy received a grant in the amount of $491 for the Clerks/Treasurer Wisconsin Towns Association Conference this summer.

Open Book is set for May 19 and Board of Review is set for May 31, 2011

Watertown Unified School District contact information.

Dodgeland Schools contact information.

Letter from General Engineering Company referencing an increase in Fuel Surcharge Schedule.

Letter from DOT for invitation to Public Information Meeting for Access Control along WIS 60.

Land Use Permit received by Walters Buildings for Paul Zastrow.

NEXT MEETING DATE - June 13, 2011 @ 7:00 pm.

Brad/Dave made motion to adjourn at 9:28 pm. Motion carried.

Respectfully Submitted,

Pamela Antholt, Town Deputy Clerk

_________________________________________________________________

TOWN OF CLYMAN

REGULAR MONTHLY MEETING

CLYMAN TOWN HALL, 735 MAIN STREET

JUNE 13, 2011 @ 7:00 PM

BOARD ATTENDANCE - Chairman Dave Blank, 1st Supervisor Brad Bailey, 2nd Supervisor Chuck Burkholz, and Treasurer Sandy Thoma.

The meeting was called to order by Chairman Dave Blank at 7:00 pm. The Pledge of Allegiance was recited.

MINUTES - Chuck/Dave made motion to approve minutes as presented. Motion carried.

CITIZEN COMMENTS - Dave explained all comments will be limited to 3 minutes. He further explained that only citizens relating to a specific agenda item will be allowed to address the board during that specific agenda item.

Question if the county is charging the Town for grass cutting on Primrose Lane? Dave was unsure and said her will make a call to county to verify. It was explained that someone was cutting the grass on Primrose lane and citizen wanted to make sure there are no additional charges to the town for this service.

CITIZEN RECONGITION- Dave thanked Village President, Doug Hartman for donateing a chair for the clerk's corner.

Brad explained he and his wife attended a ceremony for honoring the revolution war veteran, Gersham Noyles. He further explained the National Society of the sons of the Sons of the American Revolution honored the Town of Clyman with a Certificate of Appreciation. The Governor also signed a proclamation to the Town of Clyman acknowledging the town for their efforts.

JOHN TIBBITTS C-S TRUST PARCEL #012-1015-2221-000/ROBERT TRACY PARCEL #012-1015-2242-001;

Fencing Dispute - It was explained that the information was given to the Tibbitts family tonight per Aurora Tibbitts request on Friday when the Town Clerk contacted Aurora. The Tibbitts family asked that the board to table until further notice so they would have adequate time to discuss with the entire family. Dave expressed his thoughts that the Tibbitts/Tracy dispute be tabled until July. Bob Tracy requested that the Town Board go out and look at the site. It was explained that Aurora Tibbitts requested the board look at the fencing dispute as “fence viewers”. Dave explained that Brad is relation and therefore cannot be a fence viewer. Karen Tibbitts explained that they would like to resolve this matter outside of getting the town board involved.

Chuck wanted to know more information of what the dispute is about. Bob Tracy explained that he has part of the fence up and the Tibbitts family questioned where the fence is compared to the lot line. It was explained it is `right on the lot line”.

Chuck made motion to table the fence dispute until the Tibbitts family can read all information provided with the idea that the neighbors can handle this dispute outside of the Town Board.

Drainage Dispute - Dave questioned Bob Tracy which ditch Bob would like cleaned. Bob explained to the board that the ditch on the Tibbitts property is in need of cleaning and therefore water does not flow. Dave explained that the Town of Clyman is not in a drainage district therefore the town cannot make the Tibbitts unblock their ditch. Mr. Tracy felt because the Town is not in a drainage district it is up to the Town Board. Mr. Tracy further requested the Town Board physically view the drainage ditch. The Tibbitts explained for the record there are no “willows” in the creek as it has been expressed by Bob Tracy in the past. The Tibbitts explained the family has walked the creek and have not seen “willows”. Dave/Chuck made motion to table the drainage issue and furthermore wants more clarification requiring if the Town Board needs to get involved with the drainage dispute.

LEPPLE FARMS REQUEST FOR CULVERTS - Eagle Road - Shawn Lepple explained that Lepple Family Farm would like to make it just one approach on their field and felt it would make it much safer for the equipment and citizens.

The ditch would be cleaned out over by dead creek road and then get a new culvert. It was explained that the Lepple's will do pay for all expenses and also pay for the cleaning of the ditch. Brad/Chuck made motion approve Lepple's Farming to purchase a culvert and also clean the ditch provided it meets zoning requirements. Motion carried.

Elm Shade - Shawn discussed with the board where the location of the culvert would be placed. The location would be in conjunction with fire sign N3802 Elm Shade Road. Dave explained that he will contact the zoning administrator to make sure a culvert can be placed at that location. Dave explained there is a 30 ft length maximum. Dave/Brad made motion to grant a culvert on Elm Shade Road just north of Sawyer's with the approval of zoning administration to double check if it needs to be 10 ft off property line. Motion carried.

Larry Von Rueden is requesting a 40ft culvert. This would be located on the corner of the driveway. Bob White explained to the board on behalf of Larry Von Rueden with Brad Bailey's approval also talking with Larry Von Rueden prior to tonight's meeting. Bob White explained Larry going to remove the existing culvert on the east side. Dave/Brad made motion to approve the request of a new culvert for Larry Von Rueden provided it also meets all the zoning requirements when installed. Motion carried.

CLERK HOURS - Audra Gentz was introduced and explained that she will be available on Wednesday from 9am-2pm.

OFFICE SPACE - Dave explained that the Town purchased a desk for the Town Hall for a cost of $100.00.

The Town would like to put a delivery box outside the door that Bob White volunteered to donate. Chris explained she would like permission to purchase an all in one printer/fax/scanner for the hall. Chuck/Brad made motion to purchase an all in one printer/fax/scanner machine. Motion carried.

PHONE LINE - Dave explained he would like to purchase a cell phone for the Clerk. The Town hall currently has one line and shares it with the Fire Department upstairs.

Discussion was held with the board regarding US Cellular vs. Verizon.

Question about if a smart phone should be purchased for the Town Clerk. Dave explained that he did talk with the business line from Verizon and he remembered the phone being free. Chuck felt the clerk should check with Verizon but report back to the board prior to making a purchase.

Question about how many minutes the town may need for the cell phone. Dave/Chuck made motion for the clerk to research different plans and report back to board with the final figures of what the cost would be for purchasing a cell phone. Motion carried.

RESOLUTION 2011-01 FOR THE TOWN OF CLYMAN FOR ACCEPTING PUBLIC CONTRACTS WITH ESTIMATED COST MORE THAN $5,000.00 BUT NOT MORE THAN $25,000.00.

Dave explained that he has worked with Scott's construction in the past and was very satisfied. Dave explained he would like to do work on Creek road and also Welsh road south of the railroad tracks.

Sandy explained $10,000.00 has been put aside for crack filling. Sandy explained the town has roughly $20,000.00 total for road maintenance in total.

Dave explained he would like to get the General Transportation Aide back up therefore he wants to in the future match the GTA with Town funds and increase the amount of work being done on town roads.

Dave explained that the GTA is based on a 3 year average of what the town spends. Dave explained that the Town budget includes all road maintenance. Snowplowing, ditch mowing, everything. Question about what was spent in 2010. Sandy explained $75,858.87 was spent in 2010 and provided a copy of her worksheet for the board to review. Question about if we need to borrow money to do road repair. Dave explained we will need to borrow funds to do all the maintenance. Question about how we will pay the borrowed funds back. Sandy explained that the Town would have to pay it back with tax funds. The board was provided with the GTA report and compared figures for the last three years. Discussion was held regarding the $57,000 the town currently is receiving. The GTA is already being deposited into the account therefore those funds should be spent on road maintenance for 2011.

Question about if Governor's Budget Bill put a freeze on raising taxes. Dave explained that the Town can still raise taxes by a vote of the people. The citizen's would have to approve the tax increase.

Chuck questioned the amount of traffic on Creek Road. He further explained that as a citizen he does not feel comfortable borrowing funds and raising taxes to pay for the loan debt.

He further explained borrowing funds just to meet the criteria of getting more transportation aide does not justify in his mind borrowing funds and raising taxes.

Discussion was held regarding what roads needs to be repaired. Dave explained Creek road was in poor condition. Comment made that Wally Strauss's road should get a replaced culvert and some work up towards his buildings. Dave explained that he would like to pass the resolution and meet with each bidder and discuss which roads need the most attention. For Gravel the board discussed doing $2000-$3000 in total for the town's gravel roads.

Dave/Chuck made motion to approve Resolution 2011-01 for the Town of Clyman for accepting Public Contracts with Estimated Cost more than $5,000.00 but not more than $25,000.00. Motion Carried.

SWITCHING REESEVILLE STATE BANK CHECKING ACCOUNT TO HORICON BANK - Question about what would be involved with switching the checking account to Horicon Bank. It was mentioned when the town opened a line of credit with Horicon Bank that the town would transfer their checking account. Paul from Horicon Bank has been requesting the town transfer the checking account. Chuck/Brad made motion to switch to checking account to Horicon Bank provided that we can do it when we want, before or after tax season, and get free checks to accommodate the checks already purchased from State Bank of Reeseville for switching. Motion carried.

FIRE DEPARTMENT TREASURER'S REPORT - John explained that he did an interview, drug check, and background check on a new bookkeeper and therefore has not had a report in the past few months to give to the board. Tammy Grade is a teacher in Beaver Dam High School and teaches day camp until the end of June.

Question about the gas bill- It was explained that if the town works with Juneau they can bill for oxygen and Clyman can not. John explained that he has instructed his department whenever possible grab a used tank and leave it at Juneau. Then take a full tank from Juneau. Question about the pump. Sandy explained that she never received a check back from the settlement. Dave explained that he will contact Atty Griggs to find out if we ever received correspondence to agree to settle.

Brad/Chuck made motion to accept the Chief's Treasurer's Report. Motion carried.

TREASURER'S REPORT - Deposit $6,344.74; Interest $1.00; Income $2,083.50 Expenses $4,608.96; Ending Balance $3,820.28.

Question about fire runs. John explained that fire runs are split and the Town should pay monthly. But he asked Sandy to double check with Kris Kohlhoff.

Question about Veolia bills- Sandy explained that Kris Kohlhoff emailed her with the same concerns about the bill having a credit. Sandy explained she will hold the check for Veolia but will send it in before due date of June 20th to avoid additional administration fees. Brad/Chuck made motion to pay the bills as presented. Motion carried.

BEER AND LIQUOR LICENSE - Ronald Zimmer, Blew Inn; Dave/Brad made motion to approve liquor and beer application as presented. Motion carried. Dave/Brad made motion to Operator's License as presented. Motion carried.

Juneau Rod & Gun Club - Dave/Brad made motion to approve Beer License. Motion carried. Dave/Brad made motion to approve operator's License as presented. Motion carried.

Whacky Shack - Dave/Brad made motion to approve Beer and Liquor License as presented. Motion carried. Dave/Brad made motion to approve operator's License as presented. Motion carried.

Clyman Sportman's Club - Dave/Brad made motion to approve beer License as presented. Motion carried. Dave/Brad made motion to approve operator's License as presented. Motion carried.

STANTON ROAD DRAINAGE ISSUE - Discussion was held regarding what Brad observed with blockage to Stanton Road culvert. Brad explained that he cleared out the concrete and the water flows again. The issue now is to lower the culvert to avoid flooding on Dan Reen's land. Bob Tracy explained to Brad that he would be willing to get involved if the Town is willing to get involved with his dispute regarding the Tibbitts.

Brad explained that if we opened up the new culvert than the town would not need to ditch at all.

Chuck explained living there for 20 years there are only a few times that the water went over the road. This was due to Dan Reen blocking the culvert with rocks to avoid his field flooding.

It was explained that Dan Reen would like the Town to get involved and come up with a solution to prevent his field from flooding.

Dave explained that he would like to table this issue until a further date where the board can witness overflow of water onto the roads. Dave believes the culvert to the north may provide some relief to the water overflow.

Dave/Brad made motion to table until a later date. Motion carried.

CEMETARY GATES - Brad explained the new gates provide an 8 foot passing. He felt it look narrow. Dave questioned if a flat truck could get in for maintenance. He would like to see the gates allow for 10 feet. Dave explained he thought when talking with the person who fixed up the gates that they were supposed to increase the gates to 14 feet for an opening.

Dave/Brad made motion to table until further discussion can be held on if the width of the gates can be increased to allow for a bigger opening. Motion carried.

CORRESPONDENCE - Amy Nehls explained that radio sequences are all changing. Amy explained at the county level they are recommending rural citizens getting weather radios.

Amy explained that the Village Siren for tornadoes is not heard by a large majority of the Town citizens and she felt as a town citizen the town should not pay the 76/24 split for a siren the town citizen's will not hear.

Building Permit - Paul Zastrow for shed.

Ground Hog Day Blizzard - $3,721.60 is what the Town will receive in FEMA aide.

Dennis Heling - Dodge County Land Split request

Karen Gibson, Dodge County Clerk -Letter explaining redistricting will not affect the Town of Clyman.

Fire Commission Board - April 27th minutes. Also provided was a copy of the retirement letter from John Haase. It was further noted that Juneau will be automatically providing service for Clyman through mutual aide.

BOR - June 14, 2011 from 6:00-8:00 pm

NEXT MEETING DATE: July 7, 2011 at 7:00 pm

Brad/Chuck made motion to adjourn at 9:40 pm

Respectfully Submitted,

Chris Spilker-Town Deputy Clerk

_________________________________________________________________________________________
TOWN OF CLYMAN

REGULAR MONTHLY MEETING

CLYMAN TOWN HALL, 735 MAIN STREET

July 7, 2011 @ 7:00 PM

BOARD ATTENDANCE - Chairman Dave Blank, 1st Supervisor Brad Bailey, 2nd Supervisor Chuck Burkholz, and Treasurer Sandy Thoma.

The meeting was called to order by Chairman Dave Blank at 7:05 pm. The Pledge of Allegiance was recited.

MINUTES - Brad/Chuck made motion to approve minutes as presented. Motion carried.

CITIZEN COMMENTS - Comment made about amended agenda because the Chair removed the words “and action” on the Tibbitts/Tracy dispute. Bob Tracy was presented and also wanted to know why the special meeting request was not filled. He explained he has been dealing with this dispute since Oct 10, 2010. The Chair explained he was hoping the dispute would be handled privately. Mr. Tracy is not as optimistic that this will be settled privately. He further stated he would like that “action” be taken on the agenda by the board and he requested a special meeting within 10 days.

Comment made about reflectors possibly being put up on Hwy 26 on Hogs back road. Dave would be contacting Dodge County to see what can be done.

Comment made about ditch mowing. In the past ditch mowing was completed by July 4th. It was explained that Watertown Evergreen was hired this year by contract rather than Prideworks and they should be completing the work in the next week or so.

Question about why the town is involved with the Tibbitts/Tracy dispute. The Chair explained state stats require the Town to hear the dispute.

CITIZEN RECONGITION - Thank you to the anonymous person for the flowers in front of the Town Hall.

Swim lesson application are due 7/8/11.

Marge Gahlman has a booklet about the revolutionary war veteran. Please contact Marge if you are interested in viewing the booklet.

John Haase was recognized as retiring as the Fire Chief. He will still remain a member of the Clyman Fire Department.

Eric Howlett was introduced as new Fire Chief.

Eric gave the report for the monthly expenses for the Fire Department. Comment made about suspending the August Quarterly check until a joint meeting because the town does not have funds to continue quarterly payments. The comment was made that the clerks wanted to change the payments to quarterly. (This decision was made by joint board approval that the fire department payments changed from monthly to quarterly) The Treasurer explained that the funds from 2010 and the April 2011 checks were both paid at the same time leaving the Town short funds in the first quarter.

Brad questioned about if the fire department has left over funds. Dave and John explained there are currently funds left over.

Brad/Dave made motion to accept treasurer's report from Fire Department. Motion carried.

CULVERT FOR SPORTSMAN CLUB - It was explained that the Clyman Sportsman Club expanded the parking lot and there has been a constant maintenance issue. They would like to replace the culvert and ditch the property. The culvert would remain at the same height. Shawn Lepple would be doing the work. They would also be putting in tile. Clyman Sportman's Club will pay for all the expenses incurred. Question about how many feet is the culvert. It was requested by the board Clyman Sportsman's uses a 30 ft culvert to comply with Town's zoning regulation. Clyman Sportsman opted not to have aprons.

Brad/Dave made motion to approve a culvert for Clyman Sportman's Club provided they pay for all costs incurred. Clyman Sportsman Club is to notify a board member when complete for a final approval. Motion Carried.

TIBBITTS/TRACY FENCE DISPUTE = Karen and Laura Tibbitts was present to represent Tibbitts family and Bob Tracy Sr was also present. It was explained no comment will be allowed from the audience. Laura explained the land is in a trust and the family is spread out all over the US and it is not the intent of the family to hold up the process with Bob Tracy but it does take time to get responses and information to the entire family. Laura acknowledges they did walk the property with Mr. Tracy back in October. Mr. Tracy also acknowledges he walk the fence line with the Tibbitts family. Laura explained that a letter was sent to Mr. Tracy back then because several questions were asked but never returned. Specifically the family wanted to know if a survery had been done. Mr. Tracy acknowledges no survey had been completed. The Tibbitts family wanted to know about the materials that were to be purchased and how long the fence would be. The Tibbitts family also explained they sent a letter to Mr. Tracy's attorney asking some questions but never heard anything back. The letter was dated on July 1st and some of the questions referred to Mr. Tracy's motivation to install a fence and who chooses materials.

Mr. Tracy wants to know why this is the first time he has heard this. He had not been notified of a letter sent to his attorney. The Tibbitts felt it was fair to pay but only want to pay what the state statutes minimum requirements of pay would be.

Mr. Tracy explained there was only a property line locator done and completed but not a survey. He explained he locates with a GPS where the property line is. The Tibbitts explained the fence should be 46 posts 20 ft apart. Mr. Tracy could not confirm this information. Mr. Tracy explained for accuracy he would like it measured with a range finder.

It was explained he can use a T bar with 4 strands. Wood is cheaper which is what he has. Mr. Tracy explained it has been unfinished since November 2010. Tracy explained he is having the fence contractor out on Monday because he is running short on time. Question about how high the top wire fence will be. Mr. Tracy explained the top wire will be 48 inches high. Tibbitts explained they have done research and contacted 7 fence contractors. It was explained they are not responsible for the section ½ North on Wojck property line. Dave explained each party to get an estimate of what the minimum requirement isfor the adjoining Tracy/Tibbitts property. Tracy explained he knew his contractor charges $2.50 a foot. Tibbitts would like that in writing. This bid would be for 6 strands. Dave explained Mr. Tracy should get a bid for 4 strands and share it with the Tibbitts family. Tibbitts wants to know how many feet they are required to pay. What they will owe during the course of the fence sections being put up.

Further discussion was held with the Tibbitts family, Bob Tracy, and Dave at the plat map explaining exactly where the fence was going to be located. The Tibbitts family requested from Mr. Tracy it be on installments. Mr. Tracy explained he felt comfortable with that.

Dave addressed citizen comment question from Mr. Tracy that the reason the agenda was amended and did not include the wording “and action” was because Dave remembers both parties needed to contact the board that they could not agree. Mr. Tracy did not remember this from the past meeting. Therefore, Dave only wanted discussion for tonight.

Discussion was held regarding maintenance for the fence. Once a month in spring it is mowed and weed eater maintained. It was explained that If the fence shorts out that will also be part of the maintenance requirements for both parties.

Tibbitts family questioned if land is in a CRP can it be fenced. It was explained CRP land can still have a fence. Tibbitts would like the quote in writing including the distance. Dave explained the total distance East/West is 1715 feet according to plat map with a 50 feet easement. Split that in half for both parties. He further explained to complete it with minimum requirements per state statutes, 4 stand high and 20 ft posts. Mr. Tracy explained he would like the Tibbitts to maintain their side of the fence or he would be willing to maintain both sides if he is allowed access. The Tibbitts would want Mr. Tracy to put in writing what he would want for maintenance. Dave questioned what about the marsh. Mr. Tracy explained he has equipment to mow in the marsh. Tibbitts questioned if they allow permission they do not think his equipment will be able to fit without destroying some trees. Mr. Tracy explained the Tibbitts family could then take a weed wacker to the property.

Mr. Tracy explained the numbers provided by Dave are estimate distances and he is requesting an actual measurement be taken. Mr. Tracy confirmed there is not a fence all the way from the East to the West. Mr. Tracy confirmed he will be doing this section in fall possibly. 1700 ft is the estimate that Dave explained both parties should get estimates and compare. Mr. Tracy explained each section completed he wants the Tibbitts to pay half and after each completion of a section he will be billed an invoice from the fence contractors and each bill he would like the Tibbitts family to pay half. The next stage in fencing is on the south side of property. Next stage after that is North side. Mr. Tracy explained he is close to half way already on the Tibbits property line and he wants half of what he has already done. Brad figure roughly about $1000.00 for the Tibbitts construction of fence. Mr. Tracy explained he will maintain the fence from vegetation if he is allowed access.

No further discussion was held on the Tibbitts/Tracy Fence Dispute.

TIBBITTS/TRACY WATER DRAINAGE DISPUTE - Everyone acknowledge on the board and both Tibbitts and Tracy acknowledged they have talked with Dodge County. There is no case history according to Mr. Giebel and Terry in the Land parks and development department of Dodge County showing a town having jurisdiction over a drainage dispute, per Dave Blank. Chuck explained the North/South ditch and a ditch further to the East still have water on the Tibbitts property. Tibbitts explain that only one ditch is all they were notified about in the past. They did not realize everyone was referring to both ditches on their property. Chuck further explained that the West culvert would be the Town's responsibility. There is a great deal of debris that is needed to be cleaned away. He felt is could be cleaned by hand rather than using large equipment. It was explained the water is currently just below the ground. Mr. Tracy explained that if he puts the fence up and there continues to be a drainage problem it doesn't pay to put in the fence. Mr. Tracy explained he would like it to be excavated in both ditches.

On Dunn Road the West culvert is dry the East is still is holding water. Mr. Tracy explained he currently knows there is a blockage between his property and Tibbitts. Mr. Tracy explained with John Tibbitts permission he made hay on that farm up until just a few years ago. The Tibbitts explained that this has been wet land since they owned the property. It was discussed cleaning the North property line to Dunn road with an excavator. Mr. Tracy explained that in 2010 the property was taken out of wet lands. Mr. Tracy explained that anyone interested can contact the ASCS office to talk about cleaning out a ditch. The DNR is who the Tibbitts talked to and they said that excavating the ditch will not help the situation. Brad explained a ditch needs to be cleaned out every few years. The Tibbitts family said they do not want to excavate the ditches. They clean up branches and any debris. Mr. Tracy explained spoiling the ditch would help the situation. The Tibbitts family wanted to know how Mr. Tracy would get the equipment down there without damaging any trees.

Mr. Tracy explained in 2001 & 2007 he received letters from the Town Board requiring he had to clean ditches for other properties he owned. Dave explained he is aware of those situations and has found nothing to force the Tibbitts to clean out their ditches. TIbbitts explained the ditch in its current condition has water flow. Mr. Tracy explained it's lower to the North than on the South. Mr. Tracy would like to go as deep as the original standards, wide approx. 15ft. he estimated. The Tibbitts felt they are comfortable with the wetland as is. Mr. Tracy once again requested a special meeting and he explained if there is still a dispute at the time of the meeting he will have his attorney present to explain the state laws to all parties. Chuck explained he liked the idea of an elevation device to solve the problem. Mr. Tracy feels there is only a flat spot somewhere between Tibbits and Tracy properties. The Tibbitts wanted to know if the water is not overflowing why the need to clean the ditch. Mr. Tracy explained the water is flowing all over his property. Chuck explained he would like to drop the elevation of the property so the water level does not back up on Tracy's property. He further explained that he does not feel this would be a major situation. He recommended at the University of Extension they could have an unbiased opinion to look at the situation. The Tibbitts wanted it noted that they have done their homework by contacting the DNR and Land Resources in Dodge County and both communicated to them that this would not correct the problem. They described where the properties lie and that the neighbor wants them to clean the ditch due to flooding. The Tibbitts family expressed concern about draining the wet lands by completing this project. Chuck explained that he does not feel it would drain the wet lands by doing this project. The Tibbitts said they will look at cleaning out the culverts. The Tibbitts family wants more than 10 days to review with the family. Brad explained he would shoot the elevation for free if the Tibbitts family is present. Mr. Tracy again was persistent about having a 10 day special meeting. Chuck again recommended talking with the UW Extension. It was explained a meeting will be set up for July 26, 2011 at 7:00 pm. Dave explained that if a special meeting takes place and Mr. Tracy brings his attorney then the Towns attorney, Atty. Andrew Griggs will also be present. Chuck explained he walked the ditches and they do need to be cleaned up from debris.

Dave explained going back to the letters Mr. Tracy is referring to sent to him from the Town of Clyman these were instances of intentional blockage to town property.

Mr. Tracy explained that if the Tibbitts do clean the ditch that he could not confirm that this would solve the problem but feels it could solve the issue. Again, it was explained a special meeting will be held on Tuesday, July 26th Tuesday at 7:00 pm for further discussion. Dave explained the elevations would need to be done prior to the meeting. The special meeting would be the facts and findings of the elevations. Mr. Tracy recommended to the Tibbitts to ask someone to get a bid for the cleaning of the ditch and the same company will likely do the elevations for minimal cost. Mr. Tracy requested if he could be present during the elevations being done. The Tibbitts family will ask the other family members before responding. Mr. Tracy also requested all correspondence go directly to him rather than Atty. Scasica. The Tibbitts family wanted it acknowledged that they have responded to all questions by Mr. Tracy. Chuck explained there are links on the town's website that will help in search of different extensions regarding drainage.

Dave wanted it stated that if the two parties do come to a resolution then the board will become fence viewers regarding that matter.

No further discussion was held regarding the Tibbitts/Tracy drainage dispute.

INSURANCE RENEWAL - Question about what the Inland Marine covers. Chris explained this covers all portable items in the Fire Department. Brad/Chuck made motion to approve the insurance renewal as presented. Motion carried.

CEMETARY GATES - Caroline explained Jeff Bussart would do the gates for $300.00 but would not give a time line. Tim Dornfeld verbally confirmed this information as Jeff was not present. Jeff was the original contractor in constructing the gates. Dave explained that the gates are not wide enough and he remembers explaining to Jeff to widen the gates. Caroline explained that Jeff would be willing to construct a 2 ft section to the gates. He would like to split the gates in the middle and add this piece to each side. Jeff also recommended putting just the decorative pieces up and leaving it open. Dave explained that with past problems on Eagle road cemetary he wants an open/closing gate. Caroline also received another bid for $550.00 from Lee Shoemaker. John Haase explained that if the board chooses to go with Lee Shoemaker he will donate $50.00 to avoid the gates going over the $500.00 budget. Chuck/Brad made motion to have Lee Shoemaker complete the project for $550.00 and accepting John's donation for $50.00 if needed. Motion carried.

LIFEQUEST ACCOUNT - Eric explained there was a past motion made to take out funds to pay bills that were submitted. He further explained that a donation account has been set up and he would like to take out the remaining donated funds from the Life Quest account and put all donated funds into the donation account. The donation account has been established at Farmers and Merchants bank. It was explained that Life Quest funds will be used for the Truck Fund. That was already approved at previous joint meetings. Dave/Brad made a motion for Eric to withdraw funds to pay the bills he submitted for approval using Life Quest/Donation funds. Motion carried.

Dave/Brad made motion to allow the fire department to remove the remainder of all donated monies and transfer them into the F & M donation account. Motion carried.

Eric noted that September 23, 2011 for Fire Department Association will be having their 2nd annual banquet. More information will be available closer to the date.

OPERATOR'S LICENSE APPLICATION - Brad/Dave made motion to accept operator's license.

TOWN CLERK CELL PHONE - Question about if texting would be necessary. Chris explained texting the board members (not Chuck) is much easier to reach the board members when a question needs immediate attention.

The board was provided both US Cellular and Verizon quotes. Dave/Brad made motion to sign a contract 79.99 plan with Verizon. Motion carried.

Audra was advised to cancel setting up a fax/phone line with Frontier and have Eric do it. Sandy explained the funds we are saving from the Town renting space from the Village would be the funds we will be using to pay for the cell phone.

Question about if Verizon has roll over minutes. Audra will ask if minutes roll over. The board approved Audra purchasing the phone as long as the phone is free.

STANTON ROAD DRAINAGE ISSUES - This was tabled from last month. This will be tabled until further notice.

MAINTAINENCE OF TOWN ROADS - Dave provided an estimate from Scott's construction. The board reviewed the estimate. Maple Road 1532 ft x 16 single seal gravel, .50 gallons per square yard - $6447.20; Welsh Road (South of Creek Road) 1300 ft x 20 ft, Single Seal with hand patch - $3671.92; Welsh Road to Hwy K 5280 FT X 21 ST - Single seal with hand patch $15658.72; Birch Road (North portion) 707 ft x 14 ft - Single Seal with hand patch $1898.10. Fine grading is figured in price for Maple Road ($500.00) Prices based upon doing it all. It was noted “If you elect to pick and choose a mobilization of $1200.00 will be charged”. Dave explained that he drove the roads with Don from Scott's Construction and these were the primary roads that needed repair. Brad questioned if these repairs could wait until next year when we are not borrowing funds. He felt waiting until next year when we have a larger plus balance and a budget that is not already over stretched. Sandy explained we have $20,000 currently left in the road budget however she reminded the board that we have to send Dodge County a retainer of about $12,000 for snow plowing in the November & Dec. season of 2011. Dave discussed requiring people to take back their roads. He explained that the town will lose $211.00 for a tenth of a mile if we require dead ends and certain roads be taken back.

Caroline explained that she knew of Lomira requiring all the dead end roads be taken back but was not certain if Clyman would be willing to do the same. Dave felt it would not benefit to have the Town enforce citizens take back their roads.

Chuck would like to view the roads prior to making a decision regarding Scott's Construction quote. Brad explained he does not want to borrow funds. Dave wants to contact Scott's Construction and hold a special meeting regarding making a decision on this quote. Dave explained he would like to possibly get a quote from Jeff from Crackfiling to do Birch Road also.

Dave/Brad made motion to table to get clarification on due date for contract with Scott's Construction. He will also contact Jeff from Crackfilling regarding Birch Road and report back to clerk to correspond with board members on any information he receives.

TREASURER'S REPORT - Beginning Balance $3267.13; Interest $.66; Net Cash Income $16,416.11; Net Cash Expenses $14,482.48; Cash Balance $5,201.42.

Question about Pam Antholt's payroll - Pam charged for 5/18 special meeting. She also charged 2 per diems for Appeals Meeting and Town Board meeting. The board collectively explained that the deputy clerk was hired at $10.00 per hour. She claimed 3 per diems and these should be removed. Dave/Chuck made motion to pay bills as presented with the exception of Pam's. Motion carried.

A letter of explanation will be forwarded to Pam. Chuck explained if she would like to explain further her charges she can go on next month's agenda.

CORRESPONDENCE -

PETRY Grant writing Seminar

Fire Department Applications will be put on the website.

NEXT MEETING DATE- August 8, 2011 @ 7:00 PM

Brad/Dave made motion to adjourn at 10:38 pm. Motion carried.

___________________________________________________________________________

TOWN OF CLYMAN

REGULAR MONTHLY MEETING

CLYMAN TOWN HALL, 735 MAIN STREET

AUGUST 22, 2011 @ 7:00 PM

BOARD ATTENDANCE - Chairman Dave Blank, 1st Supervisor Brad Bailey, 2nd Supervisor Chuck Burkholz, Treasurer Sandy Thoma, and Clerk Audra Gentz.

The meeting was called to order by Chairman Dave Blank at 7:05 pm. The Pledge of Allegiance was recited.

MINUTES -A few corrections were to be made to July Minutes. Under the Cemetery gates the name should be Merlin Handle not Lee Shumacher. Under maintenance of town roads it should be Creek road to Hwy K, not Welsh road to Hwy K. Chuck/Brad made motion to approve minutes with corrections. Motion carried.

CITIZEN COMMENTS -Mary Kreuziger wanted to know when we are making changes to the Zoning book. Jeff Retzlaff is coming to the next plan commission meeting on Tuesday, September 13, 2011. Plan Commission plans to start the process then.

Margeret Johanssen wants it known that she is disappointed with the grass cutting, she thought that it didn't look as good as other years. Comment was made to maybe sharpen the blades or go slower. Dave said that he would talk to Watertown Evergreen to see if there is something they can do. Chuck made a comment that he was not impressed either.

Caroline Bailey wants to know about the $10,000.00 crack filling for Eagle road. As a taxpayer she wants to know why there was no motion made or prior authorization made by the board. So she asked Dave why he approved it on his own. Dave commented that we have been dealing with Scott's for 10 years, and it was in the budget from last year. He does say that he made a mistake and should have brought it in front of the board. Caroline accepted that, but it needs to be brought in front of the board and acted on as a board, before a motion is made. Caroline was on the road review, and reviewed the report that Dave did, Caroline wants accountability from the board if we are spending $10,000.00 to fix Eagle Road. No one should act as a single board member to make those decisions. Brad says that was the worse $10,000.00 we have EVER spent. Caroline looked at the statement and it only stated maintenance gravel not crack filling. Brad wants Audra to get an itemized bill from Crackfilling Inc. for Eagle Road.

Bob White said that Crackfilling Inc. did a bad job on the road and he wants them to come out and explain where the $10,000.00 went because he can't see it. Dave is going to ask Crackfilling Inc. to come to next month meeting.

Pam Antholt is requesting to know where they are on seal coating Maple road. She has lived there for the last 5 years, and has requested it before. Dave will bring it up when it comes to road repair. Pam asked if she will be able to comment then and Dave said yes he will allow her to.

THERE WAS NO CITIZEN RECOGNITION

ROAD MAINTENCE-Dave provided as estimate from Scott's construction, and Don from Scott's construction was here to talk about the roads and take questions. The board reviewed the estimate. Maple Road 1532 ft.x16 single seal gravel, .50 gallons per square yard- $6447.20, Welsh Road (South of Creek Road) 1300 ft. x 50 ft., Single seal with hand patch $3,671.92. Creek Road to Hwy K 5280 ft. x 21ft. Single Seal with hand patch $15,658.72. Dave and Don went out on 7-5-11 on Maple road. Maple road will also need fine grading but that can be deducted if the county wants to do it, and that would need to be done before Scott's gets there. The only problem with the county doing it is that you will not know the cost until we get the bill. Maple Road would be single seal over gravel. If we pick and choose off the estimate and pick only Welsh road for $3000.00 he can't bring all his equipment and people for the price listed and a new estimate will be needed. The road is graded twice a year spring and fall. Don needs a response quick because they are going to be here and gone soon and then we have to wait until next year. They can't do it too late in the season as it needs to have time to cure. If it does not cure the snowplow will tear it up. Chuck wants to know if we have money budgeted to do this? Sandy responded that as of July we have $19,000.00 left in the budget for roads Chuck says that if we just do Maple road do we have enough. Town roads are getting to the point that they need to be pulverized and then we are talking about $50,000-$60,000 a mile. Chuck asked if we have anyplace that we can take money from. We would have to borrow at 4.5% from Horicon Bank. Don says that there might be state grants that we may want to look into. Chuck wanted to know how much we spent of roads last year. We spent $75,858.87 and we budgeted $61,929.00. How long to pay it off? Dave says pay it off next year. Grand Total needed is $27,000, to repair the 3 roads Maple Road, Welch Road, & Creek Road. Dave says he would like the chance to explain to the citizens why he spent the money to fix roads now. He will address it at the Budget meeting. When we schedule the road tour Don from Scott's Construction would like to come along.

Dave/Chuck made a motion to borrow ½ of the $27,000 and pay that by November/December 2011. Then pay the other half after we collect taxes in the first quarter. The roads that will be repaired are Creek Road, Welch Road, and Maple Road.

Roll Call Taken Dave-Yes, Brad-No, Chuck-Yes Passed with a 2-1 Vote. Motion Carried.

LAND SPLIT FROM SAL OKON FOR DENNIS HEILING- Sal Okon wants to take and separate the buildings from the farm which would be 2.4 acres. Dave asked if they follow our Zoning requirements for the Town of Clyman and Sal said yes. Dave asked Sandy if it was approved through the Plan Commission and Sandy said yes. Brad/Dave made a motion to accept the land split from Sal Okon for Dennis Heiling. Motion Carried.

FIRE DEPARTMENT TREASURER REPORT-Eric gave the report for the monthly expenses for the Fire Department. Beginning Balance of $9,532.17 and the ending balance $7,837.77. Eric said that they bought a winch that the board approved a couple of months ago. Eric said that Joe Roberts got the Fire Department a good deal on radios. The Fire Department bought 4 of them. Brad/Dave made a motion to accept the Treasurer's report from the Fire Department. Motion Carried.

RESOULTION BY THE DOT- Chuck questioned why we need to do this and Dave said that we don't have a choice. The DOT needs this done. The DOT doesn't want to allow any driveways on the 4 side roads 500ft from the centerline of Hwy 60. The four roads that are in our township include Junction, Elm Shade, O'Sixty, and Becker Roads. The DOT is doing this with all the townships along Hwy 60 into Washington County. Sandy had a question if all the roads need to be on the resolution or if we need to have 1 resolution for each road. Audra will call and find out if all the roads can be on one resolution or each of the roads need their own. This agenda itemed has been tabled until the next board meeting.

PAM ANTHOLT PAYROLL-Pam said the 2nd quarter is good. She was questioning the 1st quarter mileage. Pam asked Chris about the 50 miles round trip to deliver Ballots for Elections. She had to go to Watertown, Hustisford, Juneau, and the County Building. The comment was made that it should take about 1 hour and Dave said that it would take 2 hours. Pam would be payed $30.00 for the 3 hours and $25.50 for the 50 miles at $.51 a mile which then equals $45.50, in addition to what we already owe her. Dave/Chuck made a motion to pay Pam Antholt $45.50. Motion Carried.

SPECIAL MEETING CHARGES- Dave has talked to some other townships and they told him when it comes to a special meeting that they have a special charge for them and at the current time we don't have a special fee for these meetings. The Board members all need to get payed, it all needs to be posted and in the paper therefore if a citizen requests a special meeting they should incur those costs. Each special meeting has its own rules to how it needs to be posted and published and every special meeting has reoccurring cost to them. Do we want the taxpayers to have to endure the cost or do we want to look into having charges for special meetings? Dave/Brad made a motion to have Audra, Chris, and Sandy do research on charges for special meetings and report back at the October Meeting. Motion Carried.

TREASURER REPORT- Beginning Balance $5201.42; Interest $.41; Net Cash Income $19,086.72 Net Cash Expense $21,346.75; Cash Balance $2,941.80

Dave/Brad made a motion to pay the monthly bills except for Watertown Evergreen Service $7562.00, Dodge County Highway Department $196.29, Village of Clyman $1,142.82. Motion Carried.

CORRESPONDENCE- A letter was received from Attorney Lan Waddell on behalf of Bob Tracy Sr. requesting a special meeting regarding the fencing and drainage dispute with adjoining land owner John Tibbitts Trust. Brad/Chuck made a motion to put the Tracy/Tibbitts Fence & Water disputes back on the agenda next month. Motioned carried.

Dave noted an article in the Watertown Daily Times explaining that ULWR is being investigated for a spill in the Town of Clyman. It was explained that ULWR was to report any spills to the Town. Dave explained that ULWR has violated the CUP because he was not notified by ULWR. Jeff Kreuzinger asked if the first supervisor was aware of the spill and he said yes and he drove passed and it was all cleaned up. Brad said that he knew of the spill 5 days after it happened. Jeff Kreuzinger wanted to know why the first supervisor did not report the spill and follow the CUP guidelines. Caroline explained that ULWR is suppose to report to the Town Clerk not just one person on the board. Chris S. explained she as of today the Town has still not received anything from ULWR regarding the spill and was unaware of any spill until the Watertown Daily Times article. She further noted it is a requirement of the CUP to notify the Town of any spills. Then a citizen asked why the town would let the first supervisor vote on the Tibbitts/Tracy issues knowing he is related and also that he is not reporting information back to the town board regarding the spill and a clear violation of the CUP? Brad explained he does not know all the details of the CUP. Dave said that Brad and Caroline might have caused an issue where Brad may not be able to vote and Caroline said that Brad will be able to vote. Dave then said that Caroline got talked to by Dodge County and thought she was fined. Caroline wants it noted in the minutes that Dave thought there was a complaint filed on Caroline Bailey and that she was fined by the Tibbitts family. She explained she will be contacting her own attorney regarding this statement. Dave then said that he knew that there was a complaint filed but was not sure if a fine was issued. Dave moved for a motion to adjourn.

Dave/Brad made a motion to adjourn at 8:53 pm. Motion Carried.

NEXT MEETING DATE- September 12, 2011 @ 7:00pm

Respectfully Submitted,

Audra Gentz - Town Clerk

___________________________________________________________________

TOWN OF CLYMAN

REGULAR MONTHLY MEETING

CLYMAN TOWN HALL, 735 MAIN STREET

SEPTEMBER 12, 2011 @ 7:00 PM

BOARD ATTENDANCE - Chairman Dave Blank, 1st Supervisor Brad Bailey, 2nd Supervisor Chuck Burkholz, Treasurer Sandy Thoma, and Clerk Audra Gentz.

The meeting was called to order by Chairman Dave Blank at 7:08 pm. The Pledge of Allegiance was recited.

MINUTES -Chuck/Brad made motion to accept monthly meeting minutes. Motion carried.

CITIZEN COMMENT-No comment

CITIZEN RECOGNITION-Town of Clyman was recognized with a certificate from the Alliance for Regulatory Coordination for promoting public safety as part of the Wisconsin Building Safety Network. Chuck made a comment about the Clyman Fire Department being in the silent parade for the 10th anniversary of 9/11 in Juneau. There were over 30 other municipalities emergency vehicles in the parade.

JUNEAU AMBULANCE CONTRACT- Dave received a letter from the City of Juneau that the Public Saftey Committee has determined that there will be a rate increase to the annual fee charged to the Town of Clyman for 2012 of $500.00. That increase brings our annual rate amount to $4,000.00. Comment made if we had to go with Juneau for our Ambulance Service? Dave said no but the response time would be longer if we went with someone else. The Town of Clyman EMS are not allowed to transport people, we aren't an ambulance service just first responders.

Brad/Chuck made a motion to accept the Juneau Ambulance Contract. Motion Carried.

WATERTOWN EVERGREEN-Paul and Nicholas Dishneau from Watertown evergreen were present at the meeting. The Board went over the Invoice for their bill. The Board wants to know why it was so high. They cut every road back as far as they could, which in return took longer and cost more. The first cutting is always longer than the second. With the first one done the second should go much faster.

They did miss some roads, Lovers Lane, and Dunn Road. Paul and Nicholas said that if it was on the map they mowed it. Train and Creek Road he said that when he was mowing he was told to stop mowing the road by citizens. So he stopped. When they were told not to mow the road they didn't mow it.

There is a little over 40 miles of roads in the Town of Clyman which you have to be multiplied by 2 which then equals 80 miles for both sides of the road. The bobcat was a 1 time thing. The next mowing should be 2 ½-3 days not 5 days like the first time.

We have spent $7,250.00 we have budgeted $10,000 for this year. The State comes up with a mile per hour rate, and Watertown Evergreen goes by that. Mowing will start again the week of September 19-23. Dave asked Atty. Griggs if there can be a cap put on the contract for mowing of $11,000.00 per year. Atty. Griggs said that would be reasonable.

TIBBITTS/TRACY DISPUTES- A email was sent to Chris Spilker on August 18th, 2011. Atty. Griggs read it out loud. Letter says specifically Section 88.90 states Whenever, any natural watercourse becomes obstructed so that the natural flow of water along the same is retarded by the negligent action of the owner, occupant or person in charge of the land on which the obstruction is located, the owner or occupant of any lands damaged by such obstruction may request the removal thereof by giving notice in writing to such owner occupant or person in charge of the land on which the obstruction is located.

Atty. Griggs explained the Statute makes it clear that the landowners are first supposed to privately resolve the dispute themselves. It is only if the landowners are unable to resolve the dispute themselves that the Town Board may become involved. Further, this is not a “public” drain under the jurisdiction of the Dodge County Drainage Board. If it was such a public drain then it would be the Drainage Board who would become involved in the dispute.

Atty. Griggs further explained In this situation the drain is not a part of the Dodge County Drainage District system and accordingly it is a private matter between the landowners. Further, the drainage ditch complained of is not in a town road right-of-way, and therefore it is first up to the landowners to try and work out the disputes themselves. It is certainly hoped that the landowners at issue will be able to work out their dispute privately and without involving the Town. It will be far more cost effective for them to work out the dispute on their own rather than incurring the expense that would be incurred with the Town Board involvement.

Furthermore, the statute specifically states negligent action of the owner. This can be interpreted that the Town Board only gets involved if there is some action on the part of a landowner such as taking down a tree and leaving the tree in the ditch thereby obstructing the flow of water that would invoke the need for involvement on the part of the Town Board. It can be argued that mere siltation of the ditch over time may not be defined as negligent action of the owner, and therefore not required Town Board involvement.

It was brought to Atty. Griggs attention that Brad Bailey may have a conflict of interest. Section 19.46 of the Wisconsin Statute deals with conflicts of interest and states that “no state public official may

Take any official action substantially affecting a matter in which the official, a member of his or her immediate family, or an organization with which the official is associated has a substantial financial interest.

Use his or her office or position in a way that produces or assist in the production of a substantial benefit, direct or indirect, for the official, one or more members of the official's immediate family, either separately or together, or an organization with which the official is associated.

Atty. Griggs then asked Brad if he has received money from Mr. Tracy? Brad said yes, but not 50% of his income. Atty. Griggs then said that since the agenda states Discussion with the Board only no action could be taken. The only thing that could be done is to set a meeting date that the Board could go and walk the ditch that is in question. Atty. Griggs said to set a date for a few weeks away, that all the board members could meet and walk the ditch. Sandy asked if the Clerk and the Treasurer have to go and view the ditch too. Atty Griggs stated that it was just the Board Members not the Clerk or the Treasurer.

Brad asked how I put it on the agenda and I said Discussion and possible action, and Dave changed it. Chuck asked who accurs that expense? Question asked if the Towns Atty. Has to come along. Atty. Griggs said one time he had to go and Keep the Peace at a viewing.

Chuck/Brad made a motion to have all 3 Board Members meet at Dunn Road on September 26 @ 5:30pm to view the Tibbitts/Tracy ditch dispute. Motion Carried.

ACTION BORROWING MONEY FOR THE BCPL-(Board of Commissioners of Public Lands) There is a process that needs to take place the Board needs to approve it at a Town Board Meeting and then a copy of the minutes needs to be sent with the BCPL worksheet. The BCPL looks it over and has to approve at their monthly meeting. They meet on the 1st and 3rd Tuesday of each month. If approved the application is sent to the office of the Attorney for Legal Review. Funding can normally occur within a few days following the BCPL Boards Approval. Borrowers may take up to a maximum of 4 months following approval to draw loan funds. Loans up to 5 years in term is 3.25%. Loans 5 years to 10 years is a 3.75% interest. We would be able to refinance the loan that we have at Horicon Bank. The Interest Rate that we have at Horicon Bank is 5%. We would be able to borrow and refinance all in one loan. Once the application is approved the interest rate is guaranted for all disbursments issued on that application. For loan disbursed between March 15 and August 31 of any year, the 1st payment will be due on March 15 of the following year. If funds are requested between Sept. 1st and March 14th no payment for the following March 15th will be required though interest will accrue from the time the funds are drawn. Discussion of how much to borrow the contract with Scott's Construction to pay half this year and the other half first quarter of next year.

Chuck/Dave made a motion to have the town clerk begin the process with the BCPL to borrow $65,000.00, $15,000.00 of that for upcoming road projects and $50,000.00 to pay off our loan at Horicon State Bank.

Roll Call was taken.

Dave -Yes Brad-No Chuck-Yes Motion Carried.

CULVERT AND ROAD REPAIR FOR STRAUSS ROAD-The county is going in and doing the culvert. The culvert is to the point where it needs to be done now. The road repair is between the buildings where the snowplow has to turn around. Wally will pay for what is on his property. We would black top it all and Mr. Strauss would pay for what is done on his property. There are some ruts in the road. Chuck asked if it is a priority. Dave said that it has been a priority for the last couple of years. The culvert would be $375.00. Around $400.00-$500.00. When the School Buses go on the road they say that it is not safe, and if someone would get hurt that is the liability of Town of Clyman. Mr. Strauss would end up paying around $1500.00 It would cost us on a high end $2000.00. Chuck wants to go and look at Strauss road again. Chuck asked if we could just change the culvert. Jurisdication says that we need to maintain our roads. Tabled until September 26.

Chuck/Dave made a motion to fix the culvert now on Strauss Road and will discuss the road maintenance at September 26 meeting. Motion Carried.

DRIVEWAY CULVERT FOR LEE BRUNI- Lee wants to put another culvert east of the barn on Willow Road. Dave said that we could table it and he could call Jeff Schmidt and ask about a price on taking down the hill by his driveway. Another option that we have we can lower the speed limit to 45 mph. If the Town of Clyman wants to lower the speed limit, they can only drop the speed limit by 10 mph. at a time. If more then that you need to get in contact with the county.

Dave/Chuck made a motion to table until next month meeting.

DOT REGULATION-The 4 roads that are in question with this resolution are Junction, Becker, Elm Shade, and Old Sixty. The DOT doesn't want to allow any driveways on the 4 side roads listed above 500ft from the centerline of Hwy 60. Brad questioned if we had to do this and what happens if we don't sign it. The DOT says that it is just a suggestion, we don't have to do it. By signing it the DOT would regulate that intersection. Dave and Audra said that they would look into it and report at the next meeting.

Brad/Chuck made a motion to table until next month meeting.

SNOWPLOWING- Dave asked if we want to put this out for bids. Dave got a bid from Whitey. He states in the contract that he wants a 2-3 year contract with them. Whitey was charging by the hour. He would need to get more trucks. There is a truck dedicated to the town of Clyman by the County. Dave told Chuck and Brad to talk to the Town/Village of Hustisford, Whitey does there snowplowing too. The county would need to know by end of October.

Dave/Brad made a motion to table until next month meeting.

CONCEALED WEAPONS- As of Nov. 1st the concealed carry law takes effect. Anyone can carry a concealed weapon. The weapons that are eligible to be carried while concealed are handguns. Dave asked the board if we should have an ordinance or resolution that doesn't allow weapons inside the town hall.

This item was only for discussion.

FIRE CHIEF REPORT- Eric gave the report for the monthly expenses for the fire department. Beginning Balance of $7,837.77 and the Ending Balance of $4,409.46. There was a correction from last months meeting minutes Joe Roberts was the guy that got the deal on the radios not Joe Meagher. On September 23 @ 5:30,at the Juneau Community Center they are holding a Banquet/Fund Raiser along with 3 other Fire Departments, Juneau, Lebanon, and Hustisford, it is kind of like a Ducks Unlimited Banquet. The money that the Fire Department receives from the Banquet will go to new equipment (helments).

Dave/Brad made a motion to accept the Treasurers Report from the Fire Department. Motion Carried

TREASURERS REPORT- Beginning Balance $11,222.38 Interest $0.58 Net Cash Income Total $47,413.99 Net Cash Expense $22,885.96 Cash Balance $35,750.99

Dave/Brad made a motion to pay the monthly bills. Motion Carried.

CORRESPONDENCE- A letter was received from Laura Muchowski referring to Dunn road that needs to have maintenance and grass cutting done.

We now have a new Building Inspector his name is Travis Malueg, he has replaced Jim Lawton.

A building permit was issued to Al Haeberlin for building a garage

A building permit was issued to Dale and Mary Kreuziger are building a machine shed in October

A building permit was issued toRobert Tracy is building a wood shed

A building permit was issued to Joe Hasslinger

Dave read out loud an email that he received on 9-8-11 from Jerry Foellmi that he received about the ULWR Spill.

SET NEXT MEETING-October 10, 2011 7:00pm

Brad/Dave made a motion to adjourn at 9:41 pm Motion Carried.

Respectfully Submitted

Audra Gentz-Town Clerk

_________________________________________________________________________

TOWN OF CLYMAN

REGULAR MONTHLY MEETING

CLYMAN TOWN HALL, 735 MAIN STREET

OCTOBER 13, 2011 @ 7:00 PM

BOARD ATTENDANCE - Chairman Dave Blank, 1st Supervisor Brad Bailey, 2nd Supervisor Chuck Burkholz, Treasurer Sandy Thoma, and Clerk Audra Gentz.

The meeting was called to order by Chairman Dave Blank at 7:01 pm. The Pledge of Allegiance was recited.

MINUTES -Brad/Chuck made motion to accept monthly meeting minutes. Motion carried.

CITIZEN COMMENTS-After approving the last month's meeting minutes Caroline wants to know who says that Strauss Road was not safe. Wally Strauss said that the school bus driver said that it is not safe. Caroline wants to know when Bob White wanted to be on the agenda for his Cares and Concerns, why he wasn't put on the agenda. The clerk said that she sent Caroline an email that said that he needed to be more specific about what his cares and concerns where. She wants the email that was sent to her, she said that she never got it. Caroline wanted Chuck to know that if a motion is made and it is not seconded it dies. Caroline also wants Dave to know that he doesn't have the right to spend money without prier approval from the board.

Wally Strauss wants to know where Caroline gets her information from. And that Wally Strauss road is called Lovers Lane.

Laura Muchowski read a letter on behalf of the Tibbitts Family that talked about the ditch and the history of the farm, and requested that Brad Bailey abstain from voting on this matter since he is a relative of Mr. Tracy.

CITIZEN RECOGNITION- There was a piece in the paper about Chris Spliker and Sandy Thoma about completing The Clerk and Treasurer's Clinic in Green Bay.

FIRE CHIEF REPORT-Beginning Balance of $4,409.46 and an Ending Balance of $2,795.06. On October 13th the fire department went to Dodgeland and Good Shepherd in Watertown for Fire prevention day. The Banquet that was held last month at the Juneau Community Center between the 4 Fire Departments there was a little over $10,000.00 to be split between all of them. The pancake breakfast will be 8:30-12:00 down at the Lions Hall on Sunday, October 16, 2011.

ERIC AND JACQUELINE HOWLETT LAND SPILIT- The land split was already approved at the Plan Commission Meeting, but still needs to go in front of our Board. Once Eric gets the information from the County he will get it to the Clerk for filing purpose. This is just a FYI for the Board

Chuck/Brad made a motion to Motion Carried.

PURCHASE OF LAND BETWEEN PIPER AND MERCER-Terry and Therese are buying land from Susan and JoAnn Piper. Again this is just a FYI for the Board. Brad/Dave made a motion to accept the land purchase. Motion Carried.

FIELD ENTRANCE FOR DALE AND MARY KREUZINGER- Dale and Mary bought a parcel of land that didn't have a driveway into it. They are going to put a driveway in the center of it. The driveway is going to be 38ft; there are 2 trees that they are going in between. This already had been in front of the plan commission and already has been approved. Jim Lawton had gone and looked at it when he was still with the Town of Clyman. Dale and Mary will be putting the driveway in themselves.

Chuck/Brad made a motion to approve the driveway for Dale and Mary Kreuzinger. Motion Carried.

A LOCAL ROAD IMPROVEMENT PROJECT GRANT- Dave asked the Board if we should apply for the Local Road Improvement Project Grant. The Program will match half of the grant. For an example if the Town spends $30,000.00 the grant would match us the same $30,000.00. With the grant money we would be taking down the hill by Lee Bruni Driveway. It is dangerous when the Milk Truck comes in, he has to back in and there have been some close calls. Brad asked if Dave got a bid from Jeff Schmidt and Dave said that Jeff never got back to him. Brad asked when Dave thinks about using it next year. Dave said that we have up to 7 years to use it.

Chuck/Brad made a motion to start the grant process. Motion Carried.

DRIVEWAY CULVERT FOR LEE BRUNI- The board was talking about lowering the speed limit on Willow Road. Lee has 3 driveways there right now and the culverts would be too close to one another. With applying for the Local Road Improvement Project Grant to see if we can take down part of the road this may need to wait.

Dave/Brad made a motion to Table.

ROAD REPAIR FOR STRAUSS ROAD- When the plow comes in this year they will tear it up. And they need to put something in where they put the new culvert. Chuck asked what we need to repair. The County will be repairing both Wally's and The Town. Strauss Road has been on the agenda for a couple of years now. The county is going to be doing all in one shot, the Towns, Wally's and the culvert. Wally's part will starts by the electrical box.

Chuck/Dave made a motion to approve road repair on Strauss Road. Motion Carried.

RESLOUTION FOR THE DOT- The Town of Clyman did receive a letter from the Terry Genske, explaining the reason that the DOT wants to regulate 4 of our town roads. Those roads include Junction, Becker, O'Sixty, and Elm Shade. After review the information that Brad received decided that 500 ft. was too much he would rather have it 250ft. The DOT has giving a November 1st deadline to respond back to them.

Brad/Dave made a motion to lower the resolutions from the DOT to 250ft. rather the 500ft. Motion Carried.

SPECIAL MEETING PRICES- The Board was giving a sheet with 3 public hearings on them with the prices that they cost. Zoning Book Section 13.5 reads: As a condition of the review of any permit or approval application required under the provisions of this Ordinance, the property owner and/or application shall pay at the time of application all application fees and other chargers deemed necessary by the Town to defray the cost direct and indirect costs of processing and reviewing applications. Charges may include, but not be limited to, advertising, publishing, postage, recording, and charges incurred by the Zoning Administrator, Building Inspector, Plan Commission, and any other experts or consulting services deemed necessary by the Town, e.g. engineering services, to ensure processing, review, and compliance with the provisions of this Ordinance. All fees and charges are paid in full to the Town prior to receiving the necessary permit and/or approvals.

No application filed pursuant to this Ordinance shall be considered complete unless and until all fees due pursuant to this Ordinance have been paid. Every approval granted and every permit issued pursuant to this Ordinance, whether or not expressly so conditioned, shall be deemed to be conditioned upon payment of the required fees and charges. Failure to fully pay any such fees and charges when due shall be grounds for the Town of Clyman to refuse to process an application and/or deny or revoking any permit or approval sought.

The Town may require the establishment of an escrow account to which a deposit(s) is/are made in an amount of funds estimated by the Town Zoning Administrator as being necessary to fully process and review such permit and approval application. Outstanding balances that remain upon completion of the review process, regardless of whether or not the permit was issued or approval granted, shall be returned to the property owner and/or applicant(s) making escrow deposit(s).

Brad/Dave made a motion to charge for all special meetings. Motion Carried.

OPENING BIDS FOR SNOWPLOWING TOWN ROADS FOR 2011-2012- The Board received two bids one from Grade-Tech Pavers and one bid from MiDe Excavating Contractors. Grade-Tech Pavers were present to talk about their bid. Grade-Tech is from Ixonia. Grade-Tech Paver has at least 10 employees that work for them when the snow gets really bad. The trucks they have are Patrol truck w/ wing @$92.00 per hour, Quad axle dump truck @ $92.00 per hour, Oshkosh truck w/ wing @ $150.00 per hour, 950 Wheel Loader @ $108.00 per hour, Skid Steer @ $88.00 per hour, Cat 12 Grader @ $135.00 per hour, and Pick-up Truck @ $70.00 per hour, Sand contractor cost plus 10%, and Salt contractor cost plus 10%. As a cost savings, the Town shall purchase the salt material needed to complete the services. The contractor shall accept and store this material at W9199 County Road E Watertown. Contractor shall mix sand and salt at a 3:1 ratio, but may be whatever they are told. The Grade-Tech Pavers will be a 1 year contract.

MiDe Excavating Contractors, trucks that they have are Truck-plow & sander @ $144.50 per hour, Grader @ $175.70 per hour, Rubber tired loader @ $ 147.91 per hour, Pickup truck with per hour, Osh kosh-plowing at $195.70 per hour. MiDe would prefer to have at least a 2-3 year contract. Prices adjusted annually at the current CPI annual rate as of as of September 30 of each year. All rates calculated at a diesel fuel price of $4.00 per gallon. Hourly rate will increase or decrease $2.00 per hour with the fuel increase or decreases at .25 per gallon increments.

Dave/Brad made a motion to go with Grade-Tech Pavers for snowplowing 2011-2012.

Roll Call Taken Dave-yes Brad-yes Chuck-yes. Motion Carried.

TIBBITTS/TRACY DISPUTE-The board viewed the ditch on September 26, 2011. Atty Griggs read a letter to the board specifically section 88.90 of the state statues: Whenever any natural watercourse becomes obstructed so that the natural flow of water along the same is retarded by the negligent action of the owner, occupant or person in charge of the land on which the obstruction is located, the owner or occupant of any lands damaged by such obstruction may request the removal thereof by giving notice in writing to such owner; occupant or person in charge of the land on which the obstruction is located. Therefore, the statute makes it clear that the landowners are first supposed to privately resolve the dispute themselves. If that doesn't happen the Town Board may become involved, and that is the reason that the Board members walk the ditch. Atty. Griggs also read out loud Section 19.46 of the State Statute that deals with conflicts of Interest. “No state public official may (a) take any official action substantially affecting a matter in which the official, a member of his or her immediate family, or an organization with which the official is associated has a substantial financial interest. (b) Use his or her office or position in a way that produces or assists in the production of a substantial benefit, direct or indirect for the official, one more members of the official's immediate family, either separately or together, or an organization with which the official is associated. Atty. Griggs told Brad that he needs to deicide if it is a conflict of interest for him or not. Brad said and feels that it is not a conflict of interest.

Atty. Griggs told the board after reviewing the ditch on September 26th the board has 3 options on ways to vote. The cost of viewing the ditch and obstruction removal would be charges and assets to the lands which obstruction was removed and to be collected like other assessments are collected

1-Find that the natural water course is obstructed due to Neglect action on land owner

2- Find that the natural water course is obstructed due to natural causes in this case the obstruction removal charge would not be collected like other assessments are collected, but Mr. Tracy would be able to go onto the Tibbitts land without being liable for trespassing to remove obstruction and this would be at Mr. Tracy's expense. This should be the finding that you reach if the natural water course is obstructed by natural causes and not being neglected by the Tibbitts.

3- The Ditch water way is not obstructed and nothing needs to be done at all.

Chuck has been in talks with Lee Trounie from the Towns Association and has asked in the past if the town can just say that it is not our Towns problem. Atty. Griggs said that under State Statue this has been drawn to our attention. So the board has to act in some matter. If the Board would not act, then there could be a lawsuit for not following the State Statue. Since the State Statues told you to act on it and you didn't.

If the board agrees to make a motion to let Mr. Tracy go on the Tibbitts property to clean the obstruction when does the DNR and the Flood Plans come into play and do we have to comply with them. Mr. Tracy needs to comply with all state laws.

Atty. Griggs told the board members to that they need to discuss what each of them saw and discuss from there.

Dave said there was water running half way down, and he saw no obstructions, there were no trees and any debris in the ditch.

Brad said there was 2 ft. of water in the culvert, and there was debris on the ditch banks.

Chuck said that he saw water in the ditch, it didn't flow freely and that it was obstructed not on purpose, but due to natural causes.

Atty. Waddell who represents Mr. Tracy made the comment that he sees in these situations like this is that you don't set up new drainage districts, but the neighbors that are all interconnected come to an agreement. The people that are benefiting the most pay the most.

Mary Lee Peterman would like it known that she has been told she can't clean there ditch, because they don't have work land on either side of the ditch.

Brad made a motion per State Statue 88.90 that a letter be sent to Aurora Tibbitts in regards to the John Tibbitts C-S Trust parcel #012-1015-2221-000 recommending that the East drainage ditch starting from Bob Tracy's land continuing 60ft. north of Dunn Road drainage ditch to be dug to the bottom of the existing culvert on Dunn Rd to the county's specifications.

Chuck Seconded.

Roll Call was taken

Dave- No Brad-Yes Chuck-No

Chuck made a motion that we state that the ditch has become obstructed due to natural causes and erosion and per State Statue 88.90 the next step would be to allow Mr. Tracy to enter their land to clean the ditch to a minimal amount on the south side of Dunn Road to meet Mr. Tracy's ditch not necessary at the same depth of Mr. Tracy's ditch. It needs to be cleaned out to a certain point to allow water to flow freely to Dunn Roads culvert and threw it.

Brad seconded.

Roll Call Taken

Dave-No Brad-Yes Chuck-Yes Motion Carried.

Amy Nehls asked Brad with him making the motion and voting on the other does that mean that he feels that there is still no Conflict of Interest. Amy feels that being a Public Official that he should have refrained from voting on this matter.

Amy wanted it documented that Brad feels there is no conflict of Interest.

GRIEVANCE PROCEDURE- Dave/Chuck made a motion to tabled until next month.

TREASURER'S REPORT-Beginning Balance $35,750.99 Interest $1.43 Net Cash Income Total $14,398.51 Net Cash Expense $22,945.58 Cash Balance $27,205.35.

Dave/Chuck made a motion to pay the bills. Motion Carried.

Chris would like it known that when board members ask for any bills prior to the meeting that they are not to be giving to any citizen before the board has been giving the chance to view them first.

CORRESPONDENCE-

A building permit was issued to Dean Knueppel

A building permit was issued to Kyle Wolter

SET NEXT MEETING DATE

Month Meeting- November 14 at 7:00pm

Preliminary Budget Meeting- November 10 @ 6:30pm

Joint Fire Department Meeting November 15 @ 6:30pm

Budget Meeting- November 28 @ 7:00pm

Brad/Chuck made a motion to adjourn at 10:20pm Motion Carried

Respectfully Submitted

Audra Gentz- Town Clerk

___________________________________________________________________________________
TOWN OF CLYMAN

REGULAR MONTHLY MEETING

CLYMAN TOWN HALL, 735 MAIN STREET

NOVEMBER 14, 2011 @ 7:00 PM

BOARD ATTENDANCE - Chairman Dave Blank, 1st Supervisor Brad Bailey, 2nd Supervisor Chuck Burkholz, Treasurer Sandy Thoma, and Clerk Audra Gentz.

The meeting was called to order by Chairman Dave Blank at 7:03 pm. The Pledge of Allegiance was recited.

MINUTES -Dave/Brad approved the monthly minutes from last month. Motion Carried.

CITIZEN COMMENTS-Bob White had questions about the Lawn mowing services and said that someone should call them. Mark Groskopf had a question about Eagle road the east ditch he wants to know about the barrels that are still there or if they are done with the project that they were doing.

CITIZEN RECOGNITION- Dave Blanks parents are celebrating their 50th wedding anniversary.

FIRE CHIEF REPORT- Beginning Balance of $2,795.06 and an Ending Balance of $1,666.06. The Clyman First Responders Account is being transferred to the Fire Department Account. The Fire Department is going away with the First Responders Account.

2012 STRAY ANIMAL CONTRACT-The Board had the contract in front of them. For each stray dog that the municipality houses the per animal charge for each such animal taken to the humane society shelter shall be $78.75 which is a 5% increase. The municipality's “per animal” charges will be billed to the municipality monthly and will be due and payable to the humane society no later than 15 days after the date on the invoice. A $35.00 late fee will be assessed for any payment that remains unpaid for 30 or more days after the date on the invoice.

Brad/Chuck made a motion to accept the 2012 stray animal contract. Motion Carried.

MABAS RESOLUTION- The resolution was given to the board. Dave read the resolution out loud. MABAS stand for Mutual Aid Box Alarm System. This is a mechanism that may be used for deploying personnel and equipment in a multi-jurisdictional or multi-agency emergency response throughout Wisconsin and neighboring states. It is in the best interest for the Town of Clyman to enter into the proposed agreement to provide for the coordination of the fire protection and emergency medical services in the event of a large scale emergency, natural disaster, or a man-made catastrophe.

Brad/Dave made a motion to accept the MABAS Resolution. Motion Carried.

BCPL LOAN- There was a resolution that needed to be passed in order to move forward with the loan process each board member had the resolution in front of them, and read it through. The loan is for $65,000.00. $50,000.00 of that is to go and pay the loan off at Horicon Bank, and the left over $15,000.00 is to be used for roads. The other thing that was needed to move forwarded with the loan was to have an anticipated schedule of disbursements.

Dave/Chuck made a motion to accept the resolution. Motion Carried

GRIEVANCE PROCEDURE- The Grievance procedure is adopted pursuant to s 66.0509(1m) Wis. Stat., and is intended to provide a timely and orderly review of dispute regarding: a) employee termination, b) employee discipline and c) workplace safety. This is a procedure that each municipalties needs to have, no matter if there is 1 part-time employee or 100 full time employees. The Town of Clyman has an Appeal Board that would take care of this. The only thing different now is that there are forms that need to be filled out there is an Employee Grievance form, and Grievance Decision form. That needs to be kept on record.

Dave/Brad made a motion to accept the Grievance procedure. Motion Carried.

SNOWPLOWING- Trav Hardy from Grade-Tech Pavers was present. The discussion was as to how much salt to sand mix. Salt and sand mix. 3-1 ratio or a 20% salt to an 80% sand. Chuck asked if the intersections would be more salt then sand. The question was asked why 20% salt to Chuck that seems low on the salt. 3 loads of sand to 1 load of salt. If they brought in a sweeper to sweep out the intersections when to much salt/sand is dropped would that be some of a cost to the Town.

Dave would like them to call the board first and then the board would make the decision to have them come or not, but Grade-Tech Pavers would have their trucks ready. If it snows at night the trucks would not be dispatched until 2:00-3:00 in the morning, but will be done by the time that the school buses need to be out to pick up the kids.

Amount of snow - Dave asked Trav if they could call the board first before they dispatch there trucks. Call Dave first, Brad second, and Chuck third. Just because we get a lot of snow doesn't always mean that Salt and Sand they will mix 3-1 ratio. The Curbs, Hills, and Intersections will get the mix. If for some reason they can't get a hold of the town board, they will not wait to hear from them they will just plow.

Dave/Chuck made a motion to accept the 3-1 ratio and for snowplowing and that the board would be called first before the trucks would be dispatched. Motion Carried.

TREASURER'S REPORT-Beginning Balance $27,205.35 Interest $1.78 Net Cash Income Total $18.45 Net Cash Expense $12,424.64 Cash Balance $14,800.94.

Dave/Chuck made a motion to accept the paying of the monthly bills. Motion Carried.

STANTON DITCH- Chuck drought pictures to show the ditch. Start at the south end and go north. Dan Reen came to Brad and brought it to his attention that it needs to be cleaned. This is only for discussion.

CORRESPONDENCE- Santa is coming on December 10th from 11:00-12:15.

Val's Accounting had to change their name to A P Solutions for you.

SET NEXT MEETING DATE-December 12 @ 7:00pm

Brad/Chuck made a motion to adjourn at 8:45pm. Motion Carried.

Respectfully Submitted

Audra Gentz- Town Clerk