Town Board Meeting Minutes 2015
 

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| December 2015 |

TOWN OF CLYMAN
REGULAR TOWN MEETING
December 14, 2015 @ 7:30 PM
735 MAIN STREET
CLYMAN, WI 53016

BOARD ATTENDANCE: Chairman Randy Nehls, 1st Supervisor Steve Caine, 2nd Supervisor Lee Bruni, 3rd Supervisor Dave Blank, Treasurer Sandy Thoma, and Clerk Chris Spilker

MINUTES: (327) Blank/Othmer approved November 9th and November 17th (Budget Hearing). Motion carried.

The meeting was called to order by Chairman Nehls at 7:35 pm. The Pledge of Allegiance was recited.

TREASURER’S REPORT: Beginning Balance $56,334.38; Interest $2.22; Income $14,374.50; Expenses $28,026.82; Ending Balance $42,684.28.

APPROVE BILL TO BE PAID: Chairman Nehls read aloud the invoices to be paid for December. The total was $28,808.24.

Blank/Bruni made a motion to pay the bills presented. Motion carried.

FIRE CHIEFS REPORT: Chief Howlett noted that the ambulance door was being maintenance do to rust on the hinges. Chief Howlett also asked that anytime there is a scene at an accident was considered unsafe for his employees he should be contacted immediately. He has not heard of anything in Clyman but has heard of other municipalities where responders did not consider their own safety first and he does not want any issues in this municipality. He noted that Hwy 60 & Hwy 26 has become a new area for incidents. Chairman Nehls noted Hwy J and Hwy 26 is his opinion is an intersection that he feels could be dangerous now that the DOT project is complete.

Chairman Nehls noted that he has received paperwork from the Hustisford Legion for nominating a Volunteer Fire/EMT/1st Responders for a county award for anyone member who has gone above their normal duties during an incident.

Bruni/Blank made a motion to approve the Fire Chief’s Report as presented. Motion carried.

It was noted that there is one more report that will be submitted for Fire Department runs in 2015. This bill will be submitted in January 2016.

2016 FIRE INSPECTOR: Chief Howlett noted that our current inspector has retired from Beaver Dam Fire Department therefore he is no longer covered under any insurance. He would have to become a member of Clyman Fire to continue this service but would be required to attend monthly meetings and drills.

Discussion was held regarding the 40 inspections that are required between the Town and the Village.

Chairman Nehls recommended not going with a local Clyman Fire Fighter to prevent personal issues.

Nehls/Caine made a motion to allow Chief Howlett to hire a Fire Inspector and spend up to $1,000.00 to be complete the 2nd round of inspections before the end of 2015. Motion carried.

It was noted that the Chief will report back to the Town of Clyman for 2016 Fire Inspections Contracts.

CITIZEN COMMENT: None

NEXT MEETING DATE:

Caucus: January 9, 2016 @ 2:00 pm with a snow date of January 16, 2016 @ 2:00 pm.

Next Meeting Date: January 11, 2016 @ 7:30 pm.

Blank/Othmer made a motion to adjourn at 8:23 pm. Motion carried.

Respectfully submitted,

Chris Spilker, Town Clerk



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Previous Meetings

TOWN OF CLYMAN SPECIAL TOWN BOARD MEETING
January 12, 2015 @ 7:30 PM
CLYMAN TOWN HALL
735 MAIN STREET
CLYMAN, WI

BOARD ATTENDENCE: Chairman Randy Nehls, 1st Supervisor Steve Caine, 2nd Supervisor Lee Bruni, 4th Supervisor Mark Othmer, & Clerk Chris Spilker.

3rd Supervisor Dave Blank was not at the meeting.

Chairman Randy Nehls arrived at the meeting at 7:53 pm.

Supervisor Caine called the meeting to order at 7:41 pm. The Pledge of Allegiance was recited.

MINUTES: December 8, 2014 = Othmer/Bruni made a motion to approve the minutes as printed. Motion carried.

December 16, 2014 = Othmer/Bruni made a motion to approve the minutes as printed. Motion carried.

TREASURER REPORT: Treasurer Thoma provided a report from November 30th through December 31st Beginning Balance $23,651.20; Interest $1.74; Income $77,953.79; Expenses $40,275.06; Ending Balance $61,331.67

Treasurer Thomas also provided a report from January 1, 2015 through January 12, 2015. She noted that the prior Treasurer was reporting a month behind and she wanted to provide the board a current monthly Cash Flow Statement. Beginning Balance $61,331.67; Income $524,119.08; Expenses $456,917.42; Ending Balance $128,533.33. Caine questioned a bill for Kevin Blank for $50.00. Treasurer Thoma let the board know there was a virus on the computer and Kevin Blank came to the hall and removed the virus. He also installed an anti-virus program that had a free 30 day time trial to the system.

Bruni/Othmer made a motion to approve the bills to be paid as presented. Motion carried.

FIRE CHIEFS REPORT: Caine questioned a bill for BDCH-Healthworks. Chief Howlett explained to the board it is a mandatory test for all new employees. Caine questioned if the Fire Department has something in writing for random drug testing. Chief Howlett let the board know the department has the right to do random drug testing if it necessary and it is written the departments by-laws. Caine recommended the fire department have a person certified to evaluate if a random drug test was ever to be needed. Caine let the Chief know Beaver Dam hospital has training and certification programs and he is aware of municipalities sending people to this type of training.

Chief Howlett explained that currently the fire department would involve a police officer to assist with the evaluation of an emergency responder who would respond to a call that may be under the influence but would note Caine’s recommendation and check into the certification program at Beaver Dam Hospital.

Chief Howlett also made a correction to the minutes letting the board know the Fire Association donated $3600.00 for the hoses purchased not $600.00 as printed in the minutes.

Chief Howlett noted there is $973.00 left over in the Fire Departments budget that was to be used for turnout gear. He was asking if the board would be able to transfer these funds to the fire department to be used at a later date. The board agreed with transferring those funds over to the Fire Department. The board let the Treasurer know to make a check payable to the Clyman Fire Department for $1420.00 for Turnout Gear. This is the entire portion the Town still owes. It was then further noted that 71% of $973.00 is $692.78. This is the amount the Fire Department clerk should apply when separating funds into the line items for turnout gear paid by the Town. This will then show the Town paid there portion.

Othmer/Bruni made a motion for Treasurer Thoma to approve a transfer of funds in the amount of $1420.00 from the Town’s general account to the Clyman Fire Department account. Motion carried.

Clerk Spilker let the board know the $5,000 that was to be transferred in 2014 to the Fire Department truck fund account and was not completed by the former Treasurer. Treasurer Thoma made a note of this and will be transferring $5,000 to the Clyman Fire Department Truck Fund.

Chief Howlett let the board know there is a meeting in Reeseville on January 20, 2015 @ 6:30 pm for the purpose of possibly looking at combining fire departments. Chairman Nehls is unable to attend this meeting and Supervisor Blank let the clerk know he was interested in attending. The board agreed Blank can attend the meeting on Chairman Nehls behalf.

RESOLUTION 2015-01 DISCONTINUES PUBLIC WAY KNOWN AS MARSH ROAD: The board held discussion regarding discontinuing Marsh Road. Tim Dornfeld stated to the board that his family fished in the creek along Marsh Road and he is disappointed to see the road become private. It was explained this resolution is to post a public hearing for the discontinuing of Marsh road as a public road and Tim Dornfeld along with any other citizens can make statements at that meeting. The board noted that they recognize Nehls Bros. has been maintaining the road for years and that they own land all the land on both sides of Marsh Road. They also noted that this is at Nehl’s Bros request due to problems they are having with illegal dumping on their property. Caine/Othmer made a motion to approve Resolution 2015-01. The Resolution has the next meeting set as a public hearing to be held March 9th at 7:00 pm. Motion carried.

RESOLUTION 2015-02 BORROW FUNDS FROM BCPL IN THE AMOUNT OF $37,641.33 TO PAYOFF STATE BANK OF REESEVILLE: The Town Board held discussion regarding transferring the loan to State Bank of Reeseville. Chairman Nehls let the board know when this line of credit is paid off with Sate Bank of Reeseville the line of credit will be closed. The loan with BCPL will be at an interest rate of 3.25% for 8 years. Currently State Bank of Reeseville line of credit is 4% and will need to either be paid off or renewed at a new rate and term. Chairman Nehls read aloud the proposed resolution 2015-02 that the Town of Clyman will be signing a loan in the amount of $37,641.33 with BCPL to be paid back within 8 years at a rate of 3.25 with the first payment due date of March 15, 2016. Bruni/Othmer made a motion to approve Resolution 2015-02 to borrow funds from BCPL in the amount of $37,641.33 at a rate of 3.25% to pay off the line of credit with State Bank of Reeseville. Motion carried.

TRAIN ROAD: Doug Rhodes has been keeping a log of every time a train is blocking and stopping. He provided this list to the board. It does not include January 12, 2015 (12:30am – 2:30 am) when he notes that it was there blocking the intersection. He is not logging anytime the train is moving even if it is at a real slow pace.

Doug Rhodes highlighted to the board one incident from his log. 12/31/14 – 10:10 am = Mrs. Rhodes had a doctor’s appointment and they were told it going to be 2 to 3 hours due to a broken rail. This information was provided by Dodge County Sherriff’s department after Mr. Rhodes called them because he was unable to reach anyone at the 1-800 number listed on the Union Pacific Railroad sign. In the meantime 2 trains did pass through on the tracks. Rhodes feels he is being just blown off.

Rhodes expressed 3 trains were down there tonight. He also stated they are passing children through the trains. Rhodes requested the board build a new road if needed but continue to service and keep Train Road a town road.

It was also noted to the board that cars are parking on the other side of the tracks and people are walking home to avoid being stuck on the wrong side of the tracks. When the board asked how residents are crossing the tracks a citizen explained they are crawling under the train cars to get to the other side of the tracks.

It was also noted to the board that when a train is parked leaving the crossing open they are parking the train so close to the crossing that citizens are required to either pull out their cars onto the tracks to see if there is another train coming or they have to send a passenger out of the vehicle, have them cross over the tracks, and then flag cars to cross over.

The Town Board expressed they are very concerned about the safety of the citizens on Train Road and explained they will be moving as quickly as possible to get these problems resolved with Union Pacific Railroad.

The Town of Clyman will be having a special meeting with Union Pacific Railroad on January 22, 2015 @ 2:00 pm. The board has invited Congressman Jim Sensenbrenner, Senator Ron Johnson, Senator Scott Fitzgerald, State Assembly Representative Mark Born, Dodge County Supervisor Chet Caine, Dodge County Sherriff Dale Schmidt, Dodge County Highway Commissioner Brian Field, Dodge County Emergency Management Coordinator Amy Nehls, Dodge County Information Specialist Dave Addison, and citizens that own property on Train Road.

TOWN OF CLYMAN SALT: Nehls/Caine made a motion to hire Attorney Griggs to send a letter to Grade Tech regarding reimbursement for salt that was not used in the 2011-2012 snow season. Motion carried.

ACT 377 OPTIONS LOCAL GOVERMENTS MAY TAKE TO GOVERN IOH AND AG CMV OPERATION ON TOWN ROADS: Discussion was held regarding the different action that can be taken. Currently the Town of Clyman has signs posted on all town roads as Class B Highways and currently anyone exceeding the weight limits contacts the Chairman or Clerk in writing or by email letting them know when and where they will be and for how long. This practice has been in effect since the Class B Highway was adopted by the Town Board back in June 2010. Caine/Bruni made a motion to table on Act 377 because the town already has taken action and at this time did not feel any further action was necessary. Motion carried. The board will revisit Act 377 in the event more action is required.

NEXT MEETING DATE:
January 17, 2015 @ 2:00 pm = Caucus
January 20, 2015 @ 6:30 pm = Fire Department Meeting in Reeseville
January 21, 2015 @ 7:30 pm = Towns Meeting in Juneau
January 22, 2015 @ 2:00 pm = Special Meeting at Town Hall regarding Train Road
February 9, 2015 @ 7:30 pm = Town Board Meeting
February 27, 2015 @ 9:00 am = Towns Association Meeting

CORRESPONDENCE: Dodge County Land Resources & Parks = Table outlining the changes to all the addresses in the Town of Clyman that have been affected by the Highway 16/26 project.

Caine/Othmer made a motion to adjourn at 9:36 pm. Motion carried.

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TOWN OF CLYMAN SPECIAL TOWN BOARD MEETING
January 27, 2015 @ 7:30 PM
CLYMAN TOWN HALL
735 MAIN STREET
CLYMAN, WI

BOARD ATTENDENCE: Chairman Randy Nehls, 1st Supervisor Steve Caine, 2nd Supervisor Lee Bruni, 4th Supervisor Mark Othmer, & Clerk Chris Spilker.

3rd Supervisor Dave Blank was not at the meeting.

Chairman Nehls called the meeting to order at7:36 pm. The Pledge of Allegiance was recited.

Chairman Nehls let the board know he talked with Dodge County Brian Fields and Pete Thompson. They are able to provide an assessment for what they would have for engineering costs, State and County Permits, Assessed Value of land in the area, and also a small piece of land that the board currently does not know who it belongs too. The county will be doing this at no charge to the Town of Clyman.

Chairman Nehls also talked with Dean from Mi-Dy construction and they currently have no other projects going on. They also will get costs for the surveyor they use and turn it into Chairman Nehls.

The Town Board expressed they are comfortable with Jonathan Longfield from Attorney Neuberger office to continue to be our legal counsel for the Train Road project. Supervisor Othmer explained that in the meeting with Union Pacific he felt that when Attorney Longfield representative was well versed on the topic and did well representing the Town of Clyman.

Othmer/Bruni made a motion to hire Neuberger’s firm for Train Road/ Union Pacific Railroad project. Motion carried.

Chairman Nehls questioned if this project would need to go before the Plan Commission to be rezoned. Othmer will call Jeff Retzlaff, Town’s Zoning Administrator regarding if the Town will require a zoning change in this area.

Chairman Nehls provided a paper copy of an estimate from Jim Borchardt for him to have a maure pit relocated due to the project. The estimate had a cost of $55,000.00.

The Board will be getting an estimate for a field crossing also.

Bruni met with Mashuda this morning and it is currently not clear about the Tracy parcel markers located in that area because there is land that currently is not labeled in the plat book. The board cannot confirm if it is owned by Callies. Currently Caliles is working the land but the County will confirm who owns this section of land.

There is also an issue regarding the Hill also in that area. The board discussed using the fill from the hill to create a road. Tracy land is below the hill and that will also have to be looked at.

Mashuda also had a concern about power lines being reset if the hill is dropped.

Bruni also noted that Norbert Kreuziger will need to be notified of the project as some his land may also be used for this project.

Mashuda also would like to create a cul de sac north of the railroad tracks and Rhodes driveway.

Chairman Nehls explained that own road spec’s will be needed according to the county.

Othmer expressed he would like power lines buried if possible.

Chairman Nehls explained that Dodge County will be checking to see if the Tracy land is currently a wet land.

Mashuda explained that Tracy will need to put their own driveway in and the Town of Clyman will not be able to provide a driveway over the ditch.

Bruni explained in meeting with Mashuda the Town will need to go west of the buildings for the best interest of the Town of Clyman.

Chairman Nehls will be going to Callies because the Town realizes this is the best location for a town road.

The Town Board plans on working with Dodge County for approximate assessment figures regarding the new road.

Chairman Nehls will then be working with Callies regarding negotiations for a dollar value of his land.

Chairman Nehls will be getting information from the county before the next meeting date unless we receive information back from the county and then another special meeting will be called.

The Town Board expressed that if Bob Tracy Sr is working with the Town of Clyman to create this road then the Board would like to continue moving this project forward quickly and get around the house on buildings on the Callies property.

Chairman Nehls has been directed by the board to approach Callies and ask the question regarding what he feels his land is worth.

The Board held discussion regarding what Chairman Nehls would be able to use as a negotiation figure for the purchase of approximately 5 acres of his land.

Mashuda also asked the board to entertain the idea of doing a straight shot on Callies’ property for the entire road from Train Road to Highway J.

The board also discussed the idea that if the road is built along Callies’ property the power lines will not need to be moved.

Caine/Othmer made a motion for Chairman Nehls to represent the Town of Clyman and offer Callies up to $10,000.00 for the land from Laird road Train Road. Motion carried. The board understands this offer will not be more than 10 acres.

Caine/Bruni made a motion to adjourn at 8:48 pm. Motion carried.

Respectfully Submitted,


Chris Spilker
Town Clerk

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TOWN OF CLYMAN
TOWN BOARD MEETING
February 9, 2015 @ 7:30 PM
CLYMAN TOWN HALL
735 MAIN STREET
CLYMAN, WI

BOARD ATTENDENCE: Chairman Randy Nehls, 1st Supervisor Steve Caine, 2nd Supervisor Lee Bruni, 3rd Supervisor Dave Blank, 4th Supervisor Mark Othmer, & Clerk Chris Spilker.

Chairman Nehls called the meeting to order at 7:40 pm. Motion carried.
MINUTES: (98) Othmer/Caine made a motion to approve the minutes as printed with one correction. In the Paragraph relating to Resolution 2015-02 it should be from (not to) the State Bank of Reeseville. Motion carried.
TREASURER’S REPORT: Beginning Balance $128,533.33; Interest $18.29; Income $311,096.19; Expenses $25,918.83; Ending Balance $413,728.98.
INVOICES TO BE PAID: Chairman Nehls read aloud the bills to pay. The total for invoices presented totaled $ 25,918.83. Clerk Spilker submitted a bill to be paid in the amount of $10,397.93 for Dodge County Highway. It was broken down as follows: $7,490.71 for Heiling Bridge and $2,907.22 for Peterman Bridge. It was noted we will receive some reimbursement for the Peterman Bridge due to filing for Bridge Aide. The Town of Clyman will also receive reimbursement from Union Pacific Railroad in the amount of $2,049.36 from an agreement made in 2001 when the project started. Clerk Spilker explained that in order to receive reimbursement for the two projects the town does need to pay the entire bill and then the request for reimbursement can be submitted.
Blank/Bruni made a motion to pay the bill in full for $10,397.93. Motion carried. Chairman Nehls was going to consult with Dodge County Highway to confirm the amounts and deliver the checks.
FIRE CHIEFS REPORT: Chief Howlett let the board know the phone and fax lines have been fixed and updated so that it is operational both upstairs and downstairs.
Chief Howlett also let the board know there will be another meeting at end of March that will be open to the public regarding combining 3 departments into one Fire department.
Blank/Bruni made a motion to approve the Fire Department reports as presented. Motion carried.
CITIZEN COMMENT: Question about why the Fire Department is combining with other departments. Chairman Nehls explained that due to personnel shortage in the smaller communities the departments all want to be proactive and work together. They already have mutual aid but with combining departments they can utilize their best resources and equipment collectively.
SALT OWNED BY THE TOWN: Blank/Othmer made a motion to table until next month. Motion carried.
TRAIN ROAD PROJECT: Chairman Nehls had a discussion with Callies regarding putting a town road on his land. Callies understands the situation and safety issues but at this time is unsure if he wants to approve a new road on his land. Some discussion was held about which side of the fence line would be best suitable for the new town road.
Chairman Nehls also talked with Bob Tracy Sr. about the same and plans on meeting with him tomorrow to discuss further.
It was explained some of Norbert Kreuziger’s land will also needed to work the road around a mound system and tree line.
Chairman Nehls explained the new road will be approximately one mile.
Chairman Nehls also provided to the board a letter from MSA for approximate costs of $17,950.00. This is just to begin the engineering process.
It was noted it will be a paved road. Othmer explained that the cul du sac and the road will need to be designed to meet town road state required standards.
Blank also received a quote from Schmitt Challenges with an approximate figure $411,125.00 to build the road.
It was noted that this estimate does not include many costs associated with this project and had no engineering costs associated with the estimate.
Chairman Nehls explained that when he meets with Dodge County Highway regarding the submission of aide for bridge work he will check on getting approximate costs for permits that will be required with the Train Road project.
Chairman Nehls let the board know that Callies will not approve going straight through his property.
Chairman Nehls did let the board know that Callies wants to know how much land the town needs from him prior to discussing a purchase price.
Question about exactly where this new road will be placed. Chairman Nehls will have a map prepared for the next meeting and will pencil in where the road is tentatively being placed.
The board discussed what the next step is. Blank will be getting a cost for black top with a 20 foot top per Pete Thompson from Dodge County Highway which is a standard town road. He will also find out who to contact from the DNR and what documents are needed to build a road with their approval.
Chairman Nehls will be meeting with Bob Tracy Sr. tomorrow to begin the process of negotiation of land and purchase price.
Othmer would like to begin the process of putting these figures in order and once again meet with the railroad to show that the approximate figures that are starting to come in.
The landowners addressed to the board the idea of Union Pacific purchasing the three residents located back along Train Road. The landowners question if it would be cheaper for Union Pacific. The board expressed that may be something the residents would want to discuss further with Union Pacific however it is there opinion that building a road “may” still be cheaper otherwise Union Pacific would have already discussed this with the land owners.
Bruni will be calling Mashuda and discuss where the road is going to placed and get figures regarding a cost estimate for building the road. Bruni is also to get a list from Mashuda of everything that is needed to build a town road.
Nehls/Blank made a motion to have a Special Meeting for February 24, 2015 @ 7:30 pm to discuss the cost estimates of creating a road between Train Road and Laird Road. Motion carried.
2030 COMPREHENSIVE PLAN AND ZONING AMENDMENTS: Othmer explained to the board that currently there is only $2,000.00 budgeted for Jeff Retzlaff and that the Highway 26 project does need to be looked into regarding zoning changes. It was explained that the 2030 Comprehensvie Plan and the Zoning Amendments must go hand in hand and that the Town of Clyman is not keeping up to date with following thru on amendments. The Town should also be reviewing CUP’s and updating zoning amendments on a yearly basis.
It was explained that the Town of Clyman needs the man power, the funding, and the support of the citizens to continue local zoning. The board explained that at the last workshop with Jeff Retzlaff the town citizens wanted local zoning but today the town is struggling to find people willing to serve on committees and the funding has become limited while the laws keep changing. There has also been more demand put on towns for zoning amendments and updates.
The board discussed the idea of having Nate Olsen and Jeff Retzlaff both at the annual meeting to discuss local zoning vs county zoning and see if the town citizens are still in favor of local zoning. It was noted this is a meeting of the electors and it is the best opportunity to see if citizens who would like to continue to have local zoning are willing to serve on the committees needed to service local zoning.
Blank/Othmer made a motion to table the 2030 Comprehensive Plan and Zoning Amendments until after the Annual Meeting. Motion carried.

NEXT MEETING DATE:
February 24, 2014 @ 7:30 pm = Train Road Special Meeting
February 27, 2015 @ 8:15 am = Town’s Association Meeting
MARCH 9, 2015 @ 7:30 PM = regular monthly meeting.
Caine/Othmer made a motion to adjourn at 9:19 am. Motion carried.
Respectfully Submitted,
Chris Spilker, Town Clerk

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TOWN OF CLYMAN SPECIAL TOWN BOARD MEETING
February 24, 2015 @ 7:30 PM
CLYMAN TOWN HALL
735 MAIN STREET
CLYMAN, WI

BOARD ATTENDENCE: Chairman Randy Nehls, 1st Supervisor Steve Caine, 2nd Supervisor Lee Bruni, 3rd Supervisor Dave Blank, 4th Supervisor Mark Othmer, & Clerk Chris Spilker.

(99) Supervisor Caine called the meeting to order at 7:38 pm.
Chairman Nehls arrived at 8:17 pm.
It was noted by the town citizens that the train has been stopping less frequently and blocking traffic.
The board held a discussion with Ronald Callies who was present at the meeting about proposing a road along his side of the property line. After some discussion Callies asked that a board member come out to the property and show him specifically where the town would like lay a town road.
Supervisor Bruni let Ronald Callies know he would personally come out to his farm and walk the area to show Callies the best option for the town road.
The Town of Clyman received several approximate bids and would like to pursue the area along the south end of the Callies field.
It was noted by the board that they would like to create a road along the line fence between Callies and Tracy land.
Bruni let the board know that in working with Ronald Callies he is willing to go out to the site and then talk with Mashuda with getting an estimate. It was explained the west side of the line fence belongs to Ronald Callies. Callies questioned how wide the road would be. It was explained state law requires the road bed to be 28 feet wide. Callies question how much land would be needed for the road. It was explained the town would need approximately 5 acres of land.
If the Town decides to go around the East side then the board will be working with Robert Tracy Sr. land. If Callies and the Town agree to a town road along his side of the line fence then they do not have to be concern about low land and the Town Board agreed to use the least amount of workable land as possible.
Discussion was held about taking down the hill and using it as fill to level the land. Then anything west of Doug Rhodes driveway would be taken down and leveled off.
The proposal tonight if Ronald Callies agrees is to create a road from Doug Rhodes driveway to Laird Road. This road would be working around Tom Karpinski’s buildings.
It was determined the next step is to meet with Ronald Callies and Norbert Kreuziger to determine where the road will be placed. Norbert Kreuziger has been to several other meetings along with this meeting and agreed to view the proposed plan at the special meeting on the Callies property.
Attorney Longfield recommended to the board members to have an engineer also come to determine what the project will entail. He also recommended having a land surveyor assess the property.
Attorney Longfield let the board know that if the land owners do not come to an agreement with the town then the town will be looking at condemnation of the land for the said project.
Attorney Longfield also recommended that depending on the land the town decides to use, it would be in the best interest to have the land owner recommend the appraiser.
It was noted that Norbert Kreuziger felt he did not have any land splits left. He may be interested in entertaining an offer of purchase from the town if the town allows for an additional land split on his property. The board let Norbert Kreuziger know this can be discussed further at the negotiation process.
The next meeting will be Norbert Kreuziger, Ronald Callies, Chairman Nehls, Supervisor Othmer, and Supervisor Bruni. The meeting will also include either a representative from Schmitt Challenges or Mashuda to discuss the road proposal.
Chairman Nehls let the board know that in talking with Pete Thompson from Dodge County the town does plan to bring the town road up to today’s standards.
The clerk will contact and appraiser in the area to set up the next meeting date. The next meeting is tentatively scheduled for next week.
Chairman Nehls & Clerk Spilker let the citizens know that in the event the train blocks the intersection on Train road any citizen has the right to contact Amy Nehls at Dodge County Emergency Management or the sheriff office and these offices have a contact number to get the train moved.
Tom Karpinski questioned about how far the road will be placed from his buildings. It was noted the Town’s local zoning allows f or 75 feet from right of way. If the road is placed closer to the buildings a variance with the Appeals board will need to be filed.
The board decided the next meeting will take place on Ronald Callies property and an update will be discussed at the next regular monthly meeting on March 9, 2015 at 7:30 pm.
Caine/Bruni made a motion to adjourn at 8:36 pm. Motion carried.
Respectfully submitted,
Chris Spilker

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TOWN OF CLYMAN
PUBLIC HEARING – TOWN BOARD
735 MAIN STREET
March 9, 2015 @ 7:00 PM

The public hearing was called to order at 7:16 pm. The Pledge of Allegiance was recited.

Tim Dornfeld was present and expressed a concern about the road being closed. He questioned who it is benefiting and why the town is entertaining the proposal of closing the road.

The Chairman explained to Tim Dornfeld that Nehls Bros., LLC petition the board to close the road due to trespassing and dumping on their private property.

Tim Dornfeld explained that he has utilized this road to go to the creek and also to go to Lonnie Haas property.

Tim explained that he understands it to be that Nehl’s Bros does service the road and has been for years.

Tim also explained that there is a bridge on this road along with a public water way and he does not want the road closed due to not being able to access this water way.

There were no other comments.

Steve/Mark made a motion to close the public hearing at 7:34 pm.

Respectfully submitted,

Chris Spilker, Town Clerk


TOWN OF CLYMAN
MONTHLY MEETING
735 MAIN STREET
March 9, 2015 IMMEDIATELY FOLLOWING PUBLIC HEARING

BOARD ATTENDANCE: Chairman Randy Nehls, 1st Supervisor Steve Caine, 2nd Supervisor Lee Bruni, 4th Supervisor Mark Othmer, Treasurer Sandy Thoma, and Clerk Chris Spilker

BOARD NOT IN ATTENDANCE: 3rd Supervisor Dave Blank

Chairman Nehls called the regular monthly meeting to order at 7:35 pm. The Pledge of Allegiance was recited.

MINUTES: February 9, 2015 - Caine/Othmer made a motion to approve as printed. Motion carried.

MINUTES: February 24, 2015 - Bruni/Othmer made a motion to approve with changes under Train Road. It is printed as Karpinski’s driveway and it was noted the board was referring Doug Rhodes driveway. It was also noted Sandy Thoma, Treasurer was present at the meeting.

TREASURER’S REPORT: Beginning Balance $413,728.98; Interest $10.73; Income $6,775.49; Expenses $370,410.44; Ending Balance $50,104.76

The board has asked Treasurer Thoma to keep a separate ledger for any items relating to Train Road.

The board questioned the number of bills from Neuberger Law Office. Treasurer Thoma asked the board to postpone payment so she can research it further prior to payment.

The board received a bill in the amount of $500.00 from Linde Appraisal for the Train Road project. The board asked Treasurer Thoma to pay this bill with tonight’s invoices.

Treasurer Thoma asked the board to attend a conference for Treasurer training. The cost of the training conference is $40.00. The Treasurer will also be paying the regular member dues of $50.00 with tonight’s invoices.

INVOICES TO BE PAID: Chairman Nehls read aloud the invoices to be paid. The total amount to be paid is $10,830.97. Chairman Nehls noted the addition of Linde Appraisal for $500.00, Municipal Treasurer’s Association $50.00, $40.00 for the Treasurer’s conference.

Caine/Bruni made a motion to approve the bills as presented. Motion carried.


FIRE CHIEFS REPORT: Question about the tournament costs. Chief Howlett explained that the funds are kept separate for the upcoming tournament costs. Chief Howlett let the board know that he has not received a check for $1420.00 and a check from October for $530.62.

Treasurer Thoma let the chief know she will follow up with him after the meeting regarding those checks.

Chief Howlett let the board know the upcoming meeting for combining departments is for March 30th at 7:00 pm in Village of Reeseville.

TOWNS INSURANCE POLICY INCLUDING PORTABLE EQUIPMENT: Question regarding what the portable equipment policy covers. The Chief explained that portable equipment is an itemized list sent to the insurance company of items that can be removed from the vehicles. The board received a quote from the Village’s Insurance Company that allows for full replacement value which the Town’s insurance would not be able to provide.

The board also received an email from the Village clerk letting the board know the Village was willing to accept the addition of Inland Marine to their policy.


Caine/Othmer made a motion to transfer the inland marine equipment from the Town’s insurance over to the Village’s Insurance Policy. Motion Carried.

Chief Howlett questioned if that includes the $300.00 additional cost for full replacement value of inland marine equipment.

Caine/Othmer made a motion that the Town is including full replacement value for the inland marine equipment with the understanding this cost would be approximately $300.00. Motion carried.

TRAIN ROAD PROJECT: Chairman Nehls explained that last Friday, March 6, 2015 there was a special meeting with Don Neitzel from Kunkel, Jeff Schmitt from Schmitt Challenges, Mark Linde from Linde Appraisal, and Ron Callies landowner in Clyman.

It was explained the road would go straight north along Ron Callies’ field to the North side of Karpinski into the road that is there now. It was explained Don Neitzel and Jeff Schmitt both recommended this proposed site. It was explained the road would go along Norbert Kreuziger land and create a wedge in Ron Callies’ land but this was what the board explained was the most suitable place for a town road.

It was explained Norbert Kreuziger had no issues at this time regarding the placement of the road.


The board explained that while they gave Ron Callies an initial appraisal value they understand they may have to adjust their price due to the wedge of approximately 5 acres of Callies property that will be split from the rest of his property.

Bruni explained Ronald Callies is allowed to get his own appraisal and if it is different from the Town’s appraised value of the property there can be future discussion.

Discussion was held regarding submitting the estimates to Union Pacific from Kunkel, the Manure Storage cost estimate, the approximate costs of constructing the road, the cost of the engineer, the appraisal, and setting up a contingency for any extra costs the town incurs with the project.

It was explained the Kunkel estimate is $751,585.00. The board questioned doubling the contingency fee to 10% because they expect to have extra costs currently not being entertained at this time.

Question about the estimate listing the road as “pulverize & resurface”. The board would like clarification about what resurface entails and if that includes widening the existing Train Road.

Bruni explained that he had discussions with WE Energies and the electric poles and lines would be replaced without cost to the town as long as it is not in the right of way. If there is an easement then the cost could be up to $22,000.00.

The board explained adding a $22,000.00 relocation charge of power to Union Pacific Railroad for the possibility of relocation should be factored into the costs sent to Union Pacific.

There was also a discussion about the proposal of a cul de sac and if that cost is included. In reviewing the estimate it does not look as if it is included with Kunkel. In the Schmitt Challenges estimate the cul de sac is included for $65,000.00 but that did not include black top. The board would also like clarification on this prior to the submission of figures to Union Pacific.

$950,000 - $1,000,000.00 would be the rough estimate for the cost of this new road.

Chairman Nehls will be meeting with Kunkel to discuss widening Train Road and the proposal of pulverize & resurfacing and what that entails.

Chairman Nehls will then be meeting with Town’s Attorney to assist with a proposal to be submitted to Union Pacific.

Attorney Longfield recommended the board include either a field driveway entrance if they close the tracks or a manure pit. The manure pit will be included with the cost proposal.

Caine/Bruni made a motion for Chairman Nehls to meet with Kunkel regarding a few clarifications on the costs listed above and then will meet with Attorney Longfield to prepare a proposal to submit to the board prior to sending to Union Pacific.

RESOLUTION 2015-03 DISCONTINUES OF RIGHT OF WAY OF MARSH ROAD –It was noted the DNR would need to approve after the resolution after it is approved by the Town Board. Attorney Longfield noted per State Stats. 66.1003; 66.105; 66.106 the DNR may recommend the Town Board to keep Marsh road open to allow access to a natural waterway.

Caine/Othmer made a motion to table Resolution of 2015-03 Discontinue of Right of Way of Marsh Road. Motion carried.

Clerk Spilker will contact the DNR and get further clarification regarding the natural waterway located on Marsh Road.

Discussion was held regarding the bridge and if it is a town liability to maintain the bridge.

SALT OWNED BY TOWN OF CLYMAN: Bruni/Othmer made a motion to have Attorney Longfield send a letter to Grade Tech regarding reimbursement of salt owned by the Town of Clyman. Motion carried.

ERDMAN RECYCLING: The Town Board was provided a quote for one year of $382.00 or 3 year for $525.00 ($500.00 with signed terrorism rejection)

Caine/Othmer made a motion to pay the 1 year premium for $382.00. Motion carried.

CLASS B HIGHWAY POSTINGS: Chairman Nehls explained that the Town of Clyman currently has the roads posted as a Class B. Due to these postings anything not related to ag is required to notify the town of when and where they will be going over the required limits.

It was noted by the board the Ag equipment is not required to notify the town of hauling. The Town Board has opted to allow agricultural vehicles to not have to obtain a permit with the Town of Clyman. This will be reviewed in January 2016.

DISSCUSSION AND POSSIBLE ACTION REGARDING LETTER OF INTENT FOR MINOR LAND DIVISION ON TAX ID #012-1015-3632-000 OWNED BY DEAN SCHUETT, LOCATED ON THE PT OF W ½ SW ¼ SEC 36 AS DESC IN DOC #1112009 IN THE TOWN OF CLYMAN, DODGE COUNTY. THE PURPOSE LISTED IS TO CREATE A RESIDENTIAL LOT.

It was noted to the Plan Commission would like the split to be 3.94 to create an even number of agriculture land still tillable. It was further noted the driveway will be required to be meet Clyman’s zoning requirements.

Caine/Bruni made a motion to approve with the Plan Commission’s recommendations.
Motion carried.

NEXT MEETING DATE:
March 13, 2015 @ 7:30 pm = District Meeting
March 30, 2015 @ 7:00 pm = Fire Department Meeting in Reeseville
April 13, 2015 @ 7:30 pm Next Board Meeting
April 21, 2015 @ 7:30 pm Annual Meeting

Caine/Othmer made a motion to adjourn at 9:45 pm. Motion carried.

Respectfully Submitted,

Chris Spilker, Town Clerk

 

TOWN OF CLYMAN
MONTHLY MEETING
April 13, 2015 @ 7:30 PM
735 MAIN STREET
CLYMAN, WI 53016

BOARD ATTENDANCE: Chairman Randy Nehls, 1st Supervisor Steve Caine, 2nd Supervisor Lee Bruni, 3rd Supervisor Dave Blank, 4th Supervisor Mark Othmer, Treasurer Sandy Thoma, and Clerk Chris Spilker

Chairman Nehls called the regular monthly meeting to order at 7:35 pm. The Pledge of Allegiance was recited.

MINUTES: (128) Tim Dornfeld questioned Nehls Bros. servicing the road from last month’s minutes. Dornfeld wanted it noted that he did not know they serviced the road. Othmer/Bruni made a motion to approve the minutes as printed. Motion carried.

TREASURER’S REPORT: Beginning Balance $54,186.96; Income $3.02; Expenses $41,907.05; Ending Balance $80,390.40. The Treasurer noted to the board that payroll will be paid during each quarter. By doing this taxes will be paid on a timely manner. The board accepted the Treasurer’s Report as printed into the record.

I NVOICES TO BE PAID: Treasurer Thoma noted that there were six checks that were written to the Town and are being considered “award of damages” from the Highway 26 project. Treasurer Thoma explained she is issuing six citizens checks so that they receive the funds from the state and the Town of Clyman will be a pass through account.

Question regarding check to United States Treasury. Treasurer Thoma noted that this is a penalty due to 4th quarter of last year not being paid in a timely manner. Going forward this should no longer be an issue because of the new practice of paying payroll during each quarter rather than one month after the quarter.

Chairman Nehls read aloud the Invoices to be paid for April. Blank/Caine made a motion to pay the invoices as presented. Motion carried.

FIRE CHIEFS REPORT: The board questioned a bill regarding the Steichers bill. Chief Howlett explained this was for the purchase of flash lights. Blank/Bruni made a motion to accept the Fire Chiefs reports as printed. Motion carried.

CLYMAN FIRE RECOMMENDED RATE INCREASES: The Chief presented a report from Life Quest Services. It was recommending rate increases. The following were recommended for Rate increases based on a rate survey of six different departments. It was noted these rates are for non-resident incidents only.


Current Charges: Recommendation:

MVA $ -0- $500.00
Vehicle Fire $ -0- $400.00
Vehicle Extraction (per hr.) $100.00 $ -0-
Light/Brush TK 1781 (per hr) $120.00 $250.00
Engine Truck 1761/1762 (per hr) $400.00 $ -0-
Tender 1791 (per hr) $200.00 $250.00
EMR 1751 (per hr) $350.00 $ -0-
Firefighters $ 16.00 $ 17.00
Foam (per) $ 100.00 $ -0-
Water Per Load $ -0- $ 70.00
Mileage $ .35 -n/a-

Blank/Othmer made a motion to increase the rates as recommended from Life Quest Services. Motion carried.

Chief Howlett also let the board know that due to such strong opposition from the meeting held with the other municipalities and their Fire Chief’s, the Clyman department has decided they will remain the same with utilizing Mutual Aide, rather than forming a district with the other local municipalities.

Chief Howlett let the board know that down the road the departments may look at forming a district again but for now Mutual Aide will remain the backup response for Clyman Fire.

TOWN HALL PARKING AREA: Tim Dornfeld received an estimate to blacktop the area by the Town Hall in the amount of $3,565.00. Question regarding if the Village or the Town owns the parking lot. Chief Howlett said any maintenance on the building is listed as 50/50.

Caine would like to measure out a ramp for the handicap to the parking lot prior to approving the black top.

Dornfeld as Village Superintendent will work with the Town when they would like to blacktop the area.

Chief Howlett let the Town know that the upcoming pancake breakfast is this Sunday from 8:30am – 12:00 pm.

RESOLUTION TO DISCONTINUE PUBLIC WAY KNOWN AS MARSH ROAD:

It was noted that Clerk Spilker is working with the DNR

Blank/Caine made a motion to table until next month. Motion carried.

TRAIN ROAD: Chairman Nehls let the board know that a letter was sent to Union Pacific Railroad with an estimate of the costs to create a new local road for the Train Road residents to access. There has been no further correspondence. Chairman Nehls will follow up with Atty. Longfield and John Venice of Union Pacific for next month’s meeting.

TOWN ROAD MAINTENANCE: Tim Dornfeld offered that he would help any board member willing to fill pot holes if the board member provides the vehicle.

Chairman Nehls provided a list to the board from Dodge County of what they noted should be corrected.

Pot holes: Gubin Road, Primrose Lane, Maple Road, Gehring’s Driveway, Huber’s Driveway, Degnitz’s Road, Wally Strauss Driveway, Lamp Road, Elmshade Road, Sun Road, Wilson Road, 7293 Wilson Road Driveway and Welsh Road between Highway J & Hogsback Road.

Brush work: Primrose, Fitzgerald Road, Dunn Road, Wally Strauss Driveway, and Lovers Lane

The board discussed a few roads that will need attention. This list included Wellman Road, Hill Road, Marsh Road (bridge) and Willow Road (culvert).

The board advised Chairman Nehls to contact Don from Scott’s Construction and tour the town roads and get his recommendations. The board will then set up a meeting to do a road tour.

Chairman Nehls let the board know that according to the Chairman of Emmet that Highway 26 will be posting a speed limit of 65 mph. The board will be

ROAD SIGNS: Blank let the board know he has received all fire signs and road signs for the new roads and plans on putting up the signs tomorrow.

Chairman Nehls received a call from a new residence and let him know the hill on Wilson Road blocks the view from the drive. Supervisor Caine recommended putting up a sign that states “Hill Blocks View”.

Bruni has requested a sign for Willow Road also. Blank will check into ordering signs through Decker in Madison. This is where the Town has been ordering signs from.

DUMPSTER DAYS: Blank will get prices for a dumpster and a truck for the next meeting. Nehls/Othmer made a motion to have Blank get different quotes from Watertown, Veolia, & Waste Management and report back to the board next month. Motion carried.


CITIZEN COMMENT: Jeoff Wagner noted that there has been improvement regarding the train on Train Road blocking the crossing. It was noted Dodge County Emergency Management and the Sherriff’s department is working with the citizens when the train is blocking citizens on Train Road.

Tim Dornfeld noted that there should be an entrance gate on the west side of Mengel Cemetery.

Dornfeld also explained he has some cold mix left over from adding cold mix to the area in the parking lot located on the north end of the building. This area was damaged during a drill with the Fire Department.

Caine noted that a mini walk will be taking place from the VFW in Lowell to the fire department and back. The walk is this Saturday staring at 3:00 pm.

John Zangi, from Horicon Bank sent a letter to Treasurer Thoma and requested a date to meet with the board to discuss financial products.

NEXT MEETING DATE: May 11, 2015 @ 7:30 PM

Caine/Othmer made a motion to adjourn at 8:57 pm. Motion carried.

Respectfully Submitted,

Chris Spilker
Town Clerk

_______________________________________________________________________________
TOWN OF CLYMAN
MONTHLY MEETING
May 11, 2015 @ 7:30 PM
735 MAIN STREET
CLYMAN, WI 53016

BOARD ATTENDANCE: Chairman Randy Nehls, 1st Supervisor Steve Caine, 2nd Supervisor Lee Bruni, 4th Supervisor Mark Othmer, Treasurer Sandy Thoma, and Clerk Chris Spilker

BOARD MEMBERS NOT PRESENT: 3rd Supervisor Dave Blank was not present.

Chairman Nehls called the regular monthly meeting to order at 7:35 pm. The Pledge of Allegiance was recited.

MINUTES: (145) It was noted that the recommendations from Life Star for Non-Resident calls with the Fire Department should be listed with the amount rather than a zero (-0- ) change. The amounts that did not change were all listed for non-residents and were as follows: Extraction $1,000, Engine Truck 1761/1762 (per hr) $400, EMR 1751 (per hr) $350, Foam (per pail) $100.

It was also noted that Wilson Road not Welsh Road needed a road sign.

Othmer/Caine made a motion to accept the minutes with the above changes. Motion carried.

TREASURERS REPORT: Beginning Balance $80,390.31; Income $80,390.31; Interest $2.98 Expenses $53,880.89; Ending Balance $52,325.76

INVOICES TO BE PAID: Chairman Nehls read aloud the invoices to be paid. The total was listed for $2,725.47. It was explained that BCPL had a penalty payment due to the mail in Clyman being approximately two weeks late. This is an issue with the post office. Clerk Spilker contacted BCPL and explained that USPS has been behind in mailings in the Town of Clyman since the beginning of this year. BCPL would not refund the penalty. Chairman Nehls requested BCPL be contacted and have the Town’s invoice sent further in advance for next year’s payments to avoid this in the future.

Othmer/Caine made a motion to pay the invoices as presented. Motion carried.

RESOLUTION 2015-3 DISCONTINUES OF MARSH ROAD: The board discussed the Resolution 2015-03. It was discussed not passing the resolution because it was verbally communicated to Chairman Nehls that a representative from the DNR will not be allowing the Discontinue of Marsh Road.

Discussion was held about the distance of Marsh Road. Tim Dornfeld was present and explained he drove the road and it is 1320 feet long per his calculations.

The Town Board after further discussion decided to table Resolution 2015-03 Discontinues of Marsh Road.

Chairman Nehls will be contacting Nehls Bros. and asking them if they would like to withdraw their request to close Marsh Road knowing the DNR may not grant the request.

Caine/Othmer made a motion to table until the next month meeting. Motion carried.

FIRE CHIEFS REPORT: Question regarding Stitches & Giggles. Chief Howlett explained this is an invoice for new shirts for the department.

Chief also explained that July 26 – Aug 2 Clyman is hosting the 2015 Fire Department Tournament. There will be a Queen’s contest on Thursday. Citizens are to contact Amy Nehls for further information. On Friday there will be a Fish Fry. There will also be music Friday night and Saturday night. It was noted Chad Haase band will be playing at the event.

Clerk Spilker will attend the next meeting and report to the board on future information about the tournament to the board.

Concrete apron should be redone. The Chief would like to have a joint meeting regarding purchasing a truck and discussion about who owns what and the future of Clyman Fire Department.

Clerk Spilker explained that the Town did not budget for a truck this year and the board has to discuss maintaining the roads with a small budget this year. She further explained that in order to keep up with demands of repairs to the roads the board and also keeping in line with the amount of money spent in the last two years the town is in a position to either continue borrowing or raise the levy. The Town board if it chooses to back off on maintenance for roads the General Transportation Aid from the state will also decrease.

Clerk Spilker let the board know that entertaining the purchase of a new truck at this time would be just “spinning our wheels” because the Town has no money to invest into the purchase of a new truck at this time.

Othmer asked Chief Howlett when he was looking to purchase a new truck. Chief explained he would like to get a new truck in the next couple of years. He further explained every 25 to 30 years a truck will need to be replaced. Othmer questioned if the Chief knew how old the trucks were in the garage. Chief Howlett expressed “they are getting up there”.

No further discussion was done on this matter.

TRAIN ROAD: Chairman Nehls communicated with Union Pacific Representative John Venice and he is no longer responsible for the closings of railroad crossings. The new representative for Railroad crossings is now being handled by Union Pacific Railroads attorney. John Venice explained to Chairman Nehls that the estimate has been received by Union Pacific but no action by Union Pacific has been taking at this time.

Doug Rhodes was present and explained that Easter Sunday the train has once again started blocking traffic.

It was explained to citizens that she should be calling the sheriff’s office every time the railroad is blocking the intersection.

Chairman Nehls will contact Sheriff Schmdit to talk about the train blocking the intersection day.

DUMPSTER DAYS: Blank was not present. There was no report provided to the Clerk from Blank regarding prices for dumpsters. A citizen let the board know Lueck recycling will take refrigerators and other appliances. Lueck recycling will pay for microwaves or anything with gold or metal.

Othmer let the board know that the Dumpster Day should be done down by Erdman Recyclables and any metal and steel should be removed to offset the costs for Dumpster Days.

The board decided it will continue this discussion next month once pricing is available.

TOWN ROAD MAINTENANCE: Treasurer Thoma provided an up to date report showing the breakdown of how much the town has to spend on town road maintenance.

The board discussed Maple Road and Wood Road being graded. They also discussed Greppi & Dunn Road needing gravel. Willow Road will need a 40 feet x 24 in diameter culvert. Maple Road by Greppi also needs a 40 foot x 24 in diameter culvert.

Chairman Nehls asked the board to look in their area prior to the viewing of roads and bring to the special meeting a list of priorities listing the top ones as most priority. This will speed up the process of viewing roads. Nehls/Caine made a motion to have a special meeting on May 30, 2015 at 9:00 am. Motion carried.

Tim Dornfeld explained to the board that gravel is needed at Mengel Cemetery to allow for him to access to maintain the cemetery. He explained a yard of gravel would be plenty of gravel and he would be willing to rake it into place.

Othmer explained that he continues to work with the project manager for the Highway 26 expansion project. He provided pictures regarding Hill Road having been improved and now water flow will not flood the road due to his effort.

Othmer will be talking with the project manager about providing gravel since they took away access to Mengel Cemetery.

NEWSLETTERS/POSTCARDS/MAGNETS: Treasurer Thoma explained she did some research and the cost of magnets depends on the size. She listed post cards at $.29 and magnets were between $.19-$.48 cents. This will be discussed at next month’s meeting as the board did not feel it necessary to send a postcard if the Town does not have a dumpster days.

WE ENERGIES PROPERTY: Blank reported to the clerk that WE Energies is willing to sell the parcel for between $5,000 - $7,000. Treasurer Thoma let the board know that there is currently nothing budgeted for this purchase.

Bruni wanted to discuss further if the town would purchase the property what the town would be required to do to the land. He is concerned about insurance for the parcel and liability.

Caine/Bruni made a motion to table until further information is brought to the board. Motion carried.

CITIZEN COMMENT: Question about owning equipment to maintain the roads. The Town does not own any equipment to maintain roads.

Caine wanted it noted to that he is sincerely grateful to the Veterans for doing what they did and therefore it allows the board to sit up here and make these decisions. Chairman Nehls let the board know he is a veteran and he attends many functions to show his support to his fellow veterans and also active members of the military and thanked Caine for acknowledging the work done by all military members.

BOARD OF REVIEW: May 26, 2015 6:00 – 8:00 pm.

NEXT MEETING DATE: June 8, 2015 @ 7:30 pm.

Bruni/Caine made a motion to adjourn at 9:45 pm.

Respectfully Submitted,

Chris Spilker
Town Clerk

_______________________________________________________________________________

TOWN OF CLYMAN
MONTHLY MEETING
JUNE 8, 2015 @ 7:30 PM
735 MAIN STREET
CLYMAN, WI 53016

BOARD ATTENDANCE: Chairman Randy Nehls, 1st Supervisor Steve Caine, 2nd Supervisor Lee Bruni, 3rd Supervisor Dave Blank, 4th Supervisor Mark Othmer, Treasurer Sandy Thoma, and Clerk Chris Spilker

Chairman Nehls called the regular monthly meeting to order at 7:39 pm. The Pledge of Allegiance was recited.

MINUTES: (168) Income balance should have been listed as $25,813.36. Tim wanted it noted that Marsh Road was 1320 feet per calculations that he received from two different sources at Dodge County. Caine/Othmer made a motion to approve the minutes with the above listed corrections. Motion carried.

TREASURERS REPORT: Beginning Balance $52,325.76; Income $2,829.24; Interest $2.29 Expenses $3,825.75; Ending Balance $51,331.54.

2014-2015 INSURANCE POLICY - Carol Willick was present from G2 Insurance and provided two quotes to the town. Trident with Traveler’s Insurance (worker’s comp) quoted a final figure of $7,163.00. EMC quoted a final figure of $5,611.00 and includes worker’s comp.

Question regarding 90% on Trident vs. 80% on EMC for building insurance. Carol explained that 80% of the value is a better position for the Town because as long as we are in the range of 80% for damages we are covered.

Question regarding the fire department trucks. It was noted that they are now all covered by the Village of Clyman because EMC offered the Village replacement value rather than what the town was quoted which was actual cash value.

Blank/Bruni made a motion to have insurance coverage for 2015-2016 with EMC Insurance. Motion carried.

INVOICES TO BE PAID: Discussion was held regarding the cash value for the salt that Grade Tech still owes the town. Clerk Spilker will contact Grade Tech to submit final payment of $800+ for the cash value of salt owned in the storage shed on Highway 26.

Chairman Nehls read aloud the Invoices to be paid. The total invoices to be paid for May is $13,207.28.

Nehls Bros is to be billed for $220.79 for reimbursement of plastic pipe on Eagle Road.
Discussion was held about having culverts done through the county. It was explained the larger ones (over 36”) the County and Town will be reimbursed for bridge aide, therefore the cost to the citizen is likely cheaper. It was noted only a board member can order a culvert and anyone interested should contact a board member to make the purchase.

FIRE CHIEF’S REPORT: Question regarding the fire horn bill. It was noted the fire horn is an annual fee of $540.00 to get text messages sent to the volunteer’s phones.

Othmer/Caine made a motion to accept the Fire Chief’s Report as submitted. Motion carried.
CLASS B BEER & LIQUOR LICENSE:

Blew Inn - Blank/Othmer made a motion to accept the renewal of a Class B Beer and Liquor License for Blew Inn, owner Ron Zimmer. Motion carried.

Blew Inn Operators License – Blank/Othmer made a motion to approve operator’s license for Tami Buchholz, Elaine DeBlare, Jennifer Rieder, Lisa Hartwig, Nichol Haendel, Mark Fobes, Sarah Christian, Kara Kroupa, & Lisa Hartwig. Motion carried.

CLASS B BEER LICENSE:

Clyman Sportman’s Club – Othmer/Blank made a motion to approve the renewal of a Class B Beer License for Clyman Sportman’s Club, President Pat Buhr. Motion carried.

Clyman Sportman’s Operator’s License – Blank/Bruni made a motion to approve operator’s license for Cindy Klimowicz, Edmund Hewitt, Cindy Roberts, & Scott Brown. Motion carried.

Juneau Rod & Gun Club – Blank/Caine made a motion to approve the renewal of a Class B Beer License for Juneau Rod & Gun Club, President Greg Nehls. Motion carried.

Juneau Rod & Gun Club Operator’s License – Blank/Othmer made a motion to approve Operator’s License for Kenneth Steffen, Reid Nehls, Nancy Schraufnagel, Terrance Reynolds, William Panetti, Dennis Nampel, & Lee Weiss. Motion carried.

DUMPSTER DAYS – Blank stated he made some calls and it would cost $45.45 a ton with a 10 ton truck. He estimated the time to be for 3 to 4 hours. Therefore, the final cost would be approximately $1,000.00.

Discussion was held regarding cutting the grass & weeds down at the Clyman Fire Departments land next to Erdmann’s. The board discussed just having a board member cut the grass & weeds rather than hiring someone. It was noted this land belongs to the Clyman Fire Department. Chief Howlett let the board know he has no issues with the town utilizing the space for dumpster days. It was discussed residents outside the Town of Clyman should be charged accordingly if they come to fill the dumpster and it will be at the digression of a board member for large loads to be accepted.

Othmer/Blank made a motion to host a dumpster days with a cost not to exceed $1,000.00 for a three hour period on one day event to be located across from Erdman’s Recycling on the Fire Department’s parcel. Motion carried.

NEWS LETTER/POSTCARD/MAGNETS: Chairman Nehls would like to add Dumpster days & budget meetings to a post card sent to the residents. This item was tabled until next month.

TOWN ROAD MAINTENANCE:

Train Road - Chairman Nehls explained that the Town of Clyman will continue working with John Venice from Union Pacific rather than the attorney of Union Pacific. John Venice contacted Chairman Nehls letting him know he received verbal communication that the Train Road project has been approved with only two questions. What year this project would begin and the Manure Storage. With the regards to the Manure Storage John Venice verbally communicated to Chairman Nehls that Union Pacific would make a one-time donation for the manure pit but they not want to be involved with the construction of the manure pit. Final figures have not been discussed at this time for the manure pit. Discussion was held about only getting a base in this year and doing the construction for next year for the new road project.

Further discussion was held about the Town of Clyman handling the billing and that Attorney Jonathan Longfeld will be handling the correspondence. The Town of Clyman is waiting for written confirmation from Union Pacific and then will contact Attorney Longfeld for legal guidance.

DEGNITZ ROAD - Joe Gagliano was present and let the board know Degnitz Road has a curve is becoming an issue.

HUBER ROAD - Chairman Nehls let the board know that the road is seal coated and if the town would purchase a culvert Norm Huber would be willing put in a culvert running East and West along the South side of the curve.

MAPLE ROAD - Blank let the board know that Schmitt Challenges wants to clean the ditch and put a culvert on South side of Eagle Road. The cost would cost an estimate of $2800.00 plus approximately $1500.00 for ditch cleaning.

WELLMAN ROAD - Caine let the board know that there is a soft spot at Pat Morrison driveway. He noted that the water runs under the road and over his driveway. Currently there is no culvert under his driveway. Blank will have Jeff Schmidt view the area and provide his recommendation. Blank will also talked with Pat/Ann Morrison about what they would be willing to do.


SUN ROAD - Caine noted that this is in his opinion one of the worst roads that is in need of repairs.

BECKER ROAD - It was noted there was a lift that was supposed to be done last year and was not completed.

PRIMROSE LANE - It was noted Primrose should also get a new culvert.

BRUSH CUTTING - Bruni let the board know that in talking with Prideworks they are willing to rent equipment for $2000.00 a week. This would include the arm that reaches out 25 feet. He noted that any repairs will need to be done at the expense of the Town. He explained that brush is growing closer to the road and he would like to see it cut back using the arm. The Town of Hustisford has rented equipment from them in the past. Blank questioned if we could work with the Town of Hustisford and rent it with them and only do brush work in the Town of Clyman.

Caine explained that this year Town of Emmet will be doing the ditch mowing but not cutting the brush back with an arm. The board will discuss rental of equipment possibly next year.

WILLOW ROAD- Bruni explained that a culvert is needed on this road.

Discussion was held regarding the retainer balance of $3,198.97 with Dodge County. The board decided to use these funds to purchase culverts.

Bruni explained to the board he would like to see a solar flashing sign on Willow Road for his driveway. He is willing to pay for the sign if the cost is not substantial.

HOGSBACK – It was noted need side rails. Othmer explained that Welsh Road also is in need of side rails.

Margaret Jonhannson was present and let the board know that she contacted the DNR several times regarding application in the fields by her residence along Hogsback Road. She wanted a copy of the CUP that allows them to do this and explained that she believes there was over application and the smell was horrific. She was quoted for seeing 4 trucks in a 1 hour period last week, and today they had 5 trucks lined up on the hill. She explained that they were knifing into the field.

Margaret was provided DNR Warden Nell’s number and Tim Dornfeld provided DNR representative Steve Werner phone number. Clerk Spilker will forward the final CUP to Margaret Jonhannson.

Discussion was held about making culverts a priority for Town Road Maintenance. The board also held discussion about Sun Road being the road that takes priority for either getting a slurry or seal coat.

Tim Dornfeld noted to the board Clyman Cemetery does not have a sign. Othmer noted to the board that the Eagle & Maple needs a sign. It was also noted Willow Road & Hwy 26 needs a sign and Hogsback & Hwy 26 needs a sign.

POT HOLES: Caine provided a list of roads that needs pot holes filled. Clerk Spilker also provided a list from last year of roads that needed maintenance.

Chairman Nehls will be contacting Struck & Irwin regarding getting a slurry quote for Sun Road. Blank will contact Don’s Construction regarding seal coating for Sun Road.

Discussion was held regarding shouldering in the Town of Clyman.

Caine/Blank made a motion to have Schmidt Challenges replace the culvert on Willow Road and put in a new culvert on the south side of Eagle Road and do proper ditching to allow the water the flow. Motion carried.

Blank will contact Dodge County Highway to look at Degnitz Road and get a quote.

Caine/Othmer made a motion to submit a list to the clerk of potholes in the town that she will submit to the county not to exceed $5,000.00. Motion carried.

CORRESESPONDNCE: The Town of Clyman wants to express their deepest sympathy and condolences to the Russell Nehls family. Blank/Caine made a motion to send a donation of $50.00 to Rainbow Hospice in Johnson Creek.

Caine wanted to congratulate the Dodgeland High School Track Team on a job well done. They had 6 kids go to state.

FUTURE MEETING DATE: July 13, 2016 @ 7:30 pm.

Caine/Othmer made a motion to adjourn at 10:04 pm. Motion carried.

Respectfully submitted,

Chris Spilker
Town Clerk

______________________________________________________

TOWN OF CLYMAN
MONTHLY MEETING
JULY 20, 2015 @ 7:30 PM
735 MAIN STREET
CLYMAN, WI 53016

BOARD ATTENDANCE: Chairman Randy Nehls, 2nd Supervisor Lee Bruni, 3rd Supervisor Dave Blank, 4th Supervisor Mark Othmer, Treasurer Sandy Thoma, and Clerk Chris Spilker

ABSENT: 1ST Supervisor Steve Caine

Chairman Nehls called the regular monthly meeting to order at 7:32 pm. The Pledge of Allegiance was recited.

MINUTES: (196) Othmer/Blank made a motion to approve the minutes as printed. Motion carried.

SENECA’S REQUEST FOR REVISION TO PIPELINE LOCATED ON THE EAST SECTION OF HIGHWAY M, NORTH OF TRAIN ROAD:

It was explained that they are looking for an expansion of their spraying irrigation. Seneca representatives were present and let the board know that they will be spreading the same waste that they have been spreading already.

It was explained they are grandfathered on conditional uses pertaining to spraying irrigation.

Jerry Foellmi, Town’s Zoning Engineer, stated that because it is an agriculture use a CUP is not necessary per Clyman’s Zoning Section 15 (3)©.

It was explained that Secenca is aware they may be a smell and are sensitive to this issue. They have installed a wind sock and work within the regulations per the DNR permit.

Discussion was held regarding Seneca’s 2010 spreading permit. Seneca noted the 2010 permit has expired and at that time they were using different material. It was explained that south of Bailey’s that area will not part of the field irrigation. It was also noted that today they have regulated DNR permits and they further noted they have 55 monitoring wells on their property.

Seneca Representatives also noted this project is approved by Army Core of Engineer.

The board explained that if citizens have a concern regarding spraying and smell they should contact the DNR directly.

Blank/Bruni made a motion that a CUP is not required to use this land for spray irrigation. Motion carried.

STORAGE BUILDING(S) FOR DELONG SEED COMPANY, STAN JONES AGENT.

It was explained that Delong plans show building seed storage on Highway 26 and Hwy J with office space and drive. The driveway would be a service entrance to service all the lots. It was explained a CUP would be required and would need to come before the Plan Commission. The clerk will email Jones with the CUP application and he will contact Jake Henning from General Engineering.

CITIZENS COMMENTS: Judy Studer was present and let the board know how much gratitude she had towards the Fire Department during and after the storms with clean up.
It was explained that any North/South Roads received damage and the Fire Department did an outstanding job with cleanup.

Studer also explained that on Hogsback the person cutting ditches did damage to the ditch and also took down a pillar.

The board was also aware of ditches that were not cut at all.

Kris Kohlhoff was also present and let everyone know that she has the signup sheet for the Fire Department Tournament coming up this weekend. She would like everyone interested in volunteering to sign up to help.

Chairman Nehls also made everyone aware that he sent a letter to the Dept of Transportation regarding keeping the speed limit at 55 mph. The DOT is entertaining the idea of increasing the speed limit to 65 mph on Highway 26.

UNION PACIFIC RAILROAD AGREEMENT:

Attorney Longfield was present and explained that “in house” counsel at Union Pacific is handling the agreement between Union Pacific and the Town of Clyman. It was explained the letter of agreement includes a manure pit for Bogert. Attorney Longfield explained that Union Pacific has received the agreement and is reviewing it at this time.

Question about a useable road done this year. Attorney Longfield confirmed Union Pacific is aware that the Town in interested in a usable road completed by the end of this year. This road would likely be gravel with the surface completed next year.

It was confirmed that there is not a maximum set amount at this time per Attorney Longfield.

Attorney Longfield confirmed that at this time they are not moving quickly but is hoping to have a final agreement in place by the next meeting.

Attorney Longfield explained that the real estate and the bidding should be the next steps for the Town of Clyman to complete.

Chairman Nehls explained that in the event Attorney Longfield hears the agreement is accepted prior to the next meeting a special meeting will be done.

Blank questioned proposing the question to Union Pacific for an escrow account so the Town can continue to move forward with the construction of this road. Attorney Longfield will discuss the idea of an escrow account with Union Pacific.

Foellmi explained that it is typical to segregate a line of credit with a project of this nature with Union Pacific

Blank went to the county and presented a map for discussion as to where the future road will be placed.

Chairman Nehls explained that the “S’ curve would be suitable for the design of the new town road.

Ronald Callies was present and he stated he has tiles in the proposed area. Ron Callies, Norbert Kreuziger, Doug Rhodes, and Mike Bogart were all present and discussion was held with the Town Board, Town Engineer Jerry Foellmi, Norbert Kreuziger, and Ron Callies in regards to where the road would be placed.

FIRE CHEIFS REPORT:

Discussion was held regarding the bills that were paid.

Blank/Othmer made a motion to accept the Financial Report as presented. Motion carried.

Fire Chief’s 5 Year Plan:

The Town Board asked Chief Howlett for a 5 year plan. Chief Howlett stated to the board numerous items that will need to be purchased and/or upgraded in the next 5 years.

Chairman Nehls stated here has been discussion about the current payment percentages being 72% to 28% between the Town and the Village.

Discussion was held regarding purchasing new vehicles.

The Town Board asked Chief Howlett to provide written recommendation of both equipment and vehicles.

Chief Howlett questioned a turnaround site on Train Road. It was explained a turnaround or a tee will be constructed on Train Road.

Chief Howlett explained to the board that the Fire Department is going strong with man power and purchases of new items for the department shows the members the Town and Village support the Fire Department.

Fireman’s Tournament:

The final meeting is at 6:30 pm tomorrow. Amanda Swanson was present from the Tournament and asked the Town of Clyman participate in the parade. The parade will take place beginning on CJ and going through the Village.

Chief Howlett also let the board know that the Fire Department is running the Tournament not the Association.

SNOW PLOW SEASON: Blank/Othmer made a motion to accept the 2015-2016 Snow Plowing Agreement with Dodge County. Motion carried.

TREASURER’S REPORT: Beginning Balance $51,331.54; Income $1.86; Deposit $725.00; Expenses $13,207.28; Ending Balance $38,851.12.

INVOICES TO BE PAID: Randy read aloud the bills to be paid. There were 13 bills submitted totaling $20,249.92.

Othmer/Blank made a motion to pay the invoices as submitted. Motion carried.

TOWN ROAD MAINTENANCE: Nehls/Blank made a motion to have Atty Longfield submit a bill to Grade Tech for $800.00 cash for salt purchased in 2012. Motion carried.

A representative from Struck & Irwin Paving was present to discuss what would be needed for repairing Sun Road.

The representative stated that 2 coats will be needed on Sun Road with a life expediency of 10-15 years. He explained the base will not be repaired at this time.

Discussion was held about not doing just Sun Road but utilizing the monies budgeted and doing wedging or crack filling on a few different roads needed in the town.

Discussion was held regarding other roads in need of repair including Primrose Lane. It was noted Primrose has consistent traffic due to the Juneau Rod & Gun club and this road has been in need of repair for a number of years.

Blank/Othmer made a motion to get bids for resurfacing and repairs for Primrose Lane. Motion carried.

The board held discussion regarding wedging Degnitz, Oak Hill Road and Caughlin Road.

Othmer/Bruni made a motion to wedge Degnitz Road. Motion carried.

Blank/Othmer made a motion to have the county do overlay for Willow Road and Maple road. Motion carried.

Blank/Bruni made a motion to have the county do potholes in the Town. Motion carried.

Next Meeting Date: August 10, 2015 @ 7:30 pm

CORRESPONDENCE: Carol Hrenak former Treasurer filed for unemployment, a foreclosure letter on Hogsback, Jeremy & Heather Cramer filed building permit, Jake Henning Audit Report (passed).

Bruni/Othmer made a motion to adjourn at 10:56 pm. Motion carried.

Respectfully submitted,

Chris Spilker, Town Clerk

_______________________________________________________

TOWN OF CLYMAN
MONTHLY MEETING
AUGUST 10, 2015 @ 7:30 PM
735 MAIN STREET
CLYMAN, WI 53016

BOARD ATTENDANCE: Chairman Randy Nehls, 1ST Supervisor Steve Caine, 2nd Supervisor Lee Bruni, 3rd Supervisor Dave Blank, 4th Supervisor Mark Othmer, and Clerk Chris Spilker

ABSENT: Treasurer Sandy Thoma

Chairman Nehls called the regular monthly meeting to order at 7:33 pm. The Pledge of Allegiance was recited.

MINUTES: (238) Blank/Othmer made a motion to approve the minutes as printed. Motion carried.

TREASURER’S REPORT: Beginning Balance $38,851.12; Income: $24,725.35; Interest $2.53; Expenses $20,249.92; Ending Balance $43,329.08

INVOICES TO BE PAID: Othmer/Blank made a motion to pay the bills as presented totaling $11,555.00.

FIRE CHIEF’S REPORT: Chief Howlett presented a July report with total expenses of $3,616.08. The Town of Clyman is responsible for $2,603.58. Blank/Bruni made a motion to accept the Fire Chief’s expense report for July.

Chief Howlett thanked all the volunteers for participating in Dodge County’s Fireman’s tournament. He stated the final numbers will be presented in September.

PRIMROSE LANE BIDDING FOR ROAD REPAIR: Chairman Nehls opened sealed bids from Payne and Dolan and Scott’s Construction.

Scott’s Construction had a bid of $18,662.16. This bid would include a seal coat of 3,989 feet of road. The breakdown is 18 to 20 feet wide for $12,188.00, and Wedge 88 tons of plant made paver laid Cold Mix @ $73.57 per ton $6,474.16.

Payne and Dolan, Inc. had a bid of $59,727.00. This bid would include a construction of 1-course 2” average depth asphalt pavement in the work area. It would also include 2” upper court type (Type: c-4, GRAD: 9.5mm, AC: 58-28) and would also include clean, sweep, and apply tack coat.

Don from Scott’s Construction explained to the board he viewed the road and his proposal for maintenance on Primrose Lane would last the town approximately 10 years.

No one was present from Payne and Dolan.

Discussion was held regarding the lighter traffic that travels on Primrose lane and if construction of a new road was necessary. This road has more car traffic than heavy equipment traffic.

Othmer/Blank made a motion to approve the bid from Scott’s Construction. Motion carried. Don stated that Scott’s Construction will be moving into the area within the next month.

Discussion and possible action regarding letter of intent for property owner Michael Malieki with agent Stan Jones for the property on Lot 1 CSM 6605 in V45 P19 being part of the NW ¼ of the SW ¼ in Sec 15 on Junction Road in the Town of Clyman, Dodge County also known as parcel #012-1015-1532-003. The applicant Marshall and Allysha Bergen is proposing building a single family residence at this location.

The board had no discussion. Clerk Spilker will forward to Building Inspector Jake Henning to locate the best layout for driveway entrance.

DUMPSTER DAYS: Nehls/Bruni made a motion to have dumpster days for the Town of Clyman on October 17, 2015 from 9am-12pm. Motion carried.

TOWN ROAD MAINTENANCE: The board created a list for pot holes that need to be filled. Hogsback Road, Elmshade Road, Oakhill Road, and Welsh Road were the roads that will be submitted to the county for pothole repairs.

Huber Road: Norm Huber (not present) explained to Chairman Nehls that they are willing to clean the ditch and do maintenance to Huber Road. Huber requested the board pay for gravel. Chairman Nehls will be following up with Norm Huber to discuss how much gravel he would need to complete the project. The board tabled this item until next month.

The Town Board has designated quadrants and discussion was held about each board member reporting back next month regarding brush in the right of way, road signs and any other maintenance that requires immediate attention. Chairman Nehls will be providing the Phazer Map with road names for each member at the next meeting. The board will also be listing each of their phone numbers on the fall postcard for citizens to contact a board member regarding any road maintenance necessary.

CITIZEN COMMENT: Citizens from Train road expressed concerns about the train continuing to block traffic.


Othmer stated he would like to see a complaint system put into practice with a signature requirement for any complaints, comments, or concerns that are submitted to the board in writing. Currently, the board will not address any issues put in writing that are not signed.

A citizen noted that there is gravel on the border between Clyman and the Township of Lowell that should be cleaned off.

CORRESPONDENCE: Farmland Preservation representatives contacted Chairman Nehls and will be following up with an email that will be forwarded for further discussion at the next meeting.

It was noted Treasurer Thoma’s mom passed away and the Town Board sends its condolences. The board will be sending a donation of $50.00 to the Thoma family.

NEXT MEETING DATE: September 14, 2015 @ 7:30 pm

SPECIAL MEETING DATE: Train Road special meeting tentatively set for, August 24, 2015 @ 7:30 pm

Blank/Othmer made a motion to adjourn at 8:58 pm.

Respectfully submitted,
Chris Spilker

TOWN OF CLYMAN
MONTHLY MEETING
August 24, 2015 @ 7:30 PM
735 MAIN STREET
CLYMAN, WI 53016

BOARD ATTENDANCE: Chairman Randy Nehls, 1ST Supervisor Steve Caine, 2nd Supervisor Lee Bruni, 3rd Supervisor Dave Blank, 4th Supervisor Mark Othmer, and Clerk Chris Spilker

Chairman Nehls called the meeting to order at 7:38 pm. The Pledge of Allegiance was recited.

Letter of Agreement between Town Board and the Town of Clyman, Wisconsin and Union Pacific Railroad Company covering closure of the private railroad crossing DOT #179109N at M.P. 278.10 in the Town of Clyman, Dodge County, Wisconsin and establishment of a new public acces road to the existing public railroad crossing on the Union Pacific at County Highway J in the Town of Clyman, Dodge County, Wisconsin

Chairman Nehls read aloud an email from Atty Longfield regarding sections that should be addressed in the agreement for the board approval.

Jerry Foellmi, Town Engineer was present and discussed with the board how the funds will be disbursed per the agreement.

Bruni stated concerns regarding Mr. Borchardt’s manure pit. Mr. Borchardt was present and explained to Foellmi where he planned on placing the manure pit.

The board held further discussion regarding the first installment of $25,000.00. The board discussed opening a line of credit because of the need for upfront costs. Foellmi stated he would recommend bumping up the first installment to $50,000+ due to the manure pit needing to be installed prior to the end of the year.

The board discussed the option of setting up a line of credit for $100k to avoid any delays in payments to the contractors. This will be discussed at the next meeting.

Clerk Spilker noted that closure of the private crossing will commence at the completion of the new road. This will include the crossing and the road on both sides and immediately adjacent to the private crossing.

Caine stated that per item 6 Closure of Private Crossing it is not clear who is responsible and paying for the costs to removal of the crossing. Discussion was held regarding requesting a letter of explanation from Union Pacific as to what is entailed with closing of the crossing and what to expect for expenditures for the closing of the private crossing.

Blank/Caine made a motion to accept the Letter of Agreement with Union Pacific Railroad Company. All voting Aye, Motion carried.

Next Meeting Date: September 14, 2015 @ 7:30 pm.

Blank/Othmer made a motion to adjourn at 8:32 pm. Motion carried.

Repectfully submitted,

Chris Spilker
Town Clerk

____________________________________________________________

TOWN OF CLYMAN
MONTHLY MEETING
SEPTEMBER 14, 2015 @ 7:30 PM
735 MAIN STREET
CLYMAN, WI 53016

BOARD ATTENDANCE: Chairman Randy Nehls, 1ST Supervisor Steve Caine, 2nd Supervisor Lee Bruni, 3rd Supervisor Dave Blank, 4th Supervisor Mark Othmer, Treasurer Sandy Thoma, and Clerk Chris Spilker

ABSENT: Supervisor Lee Bruni

Chairman Nehls called the regular monthly meeting to order at 7:33 pm. The Pledge of Allegiance was recited.

MINUTES: (269) Blank/Caine made a motion to approve the minutes as printed. Motion carried.

TREASURER’S REPORT: Beginning Balance $43,329.08; Income: $65,688.98; Interest $2.61; Expenses $11,555.00; Ending Balance $97,465.67.

INVOICES TO BE PAID: Othmer/Blank made a motion to pay the bills as presented totaling $14,169.94.

Treasurer Thoma stated an automatic deduction in the amount of $412.28 to EMC for the Worker’s Comp monthly insurance premium will also be deducted directly from the account. She stated this will keep the Town ahead by one month.

Blank/Caine made a motion to approve the September 2015 Invoices presented in the amount of $14,169.94 and to include one extra payment to EMC Insurance for $412.28. Motion carried.

FIRE CHIEF’S REPORT: Chief Howlett prepared a monthly financial report with total expenses for August of $3,875.92. Chairman Nehls let the board donations were received for the Fire Department.

Blank/Caine made a motion to approve the August expenses from the fire department in the amount of $2,790.66.

Chief Howlett let the board know that he would like the board to review the current ordinance for open burning. He would like the board to review the fees and enforce the charge if a citizen does not call the non-emergency Dodge County phone number prior to burning. Clerk Spilker will forward a copy of the current ordinance for the board to review at the next meeting.


LETTER OF INTENT FOR PROPERTY OWNER PATRICIA NEUBERGER WITH AGENT STAN JONES FOR THE PROPERTY ON LOT 1 CSM 6944 IN V47 P218 BEING PT OF THE NE ¼ OF THE NE ¼ SEC 29 ON HWY J AND HWY 26 IN THE TOWN OF CLYMAN, DODGE COUNTY ALSO KNOWN AS PARCEL #012-1015-2911-001. THE APPLICANT, DELONG CO., INC, REPRESENTATIVE STEVE QUADE IS PROPOSING BUILDING AN AGRICULTURE SEED DISTRIBUTION HOUSING UNIT FOR THE DELONG SEED DIVISION OF THE DELONG CO, INC.

Representatives from The Delong Co., Inc let the board know they would like to begin the project this fall. Agent Stan Jones stated that a road will be built for access to this site to the specifications of a Town Road. The Delong Co., and the Town of Clyman will discuss in the future about this road becoming a town road.

At this time the current board voiced their interest in having the road dedicated as a town road.

Discussion was held regarding creating a cul-du-sac at the end of the road for a turnaround that is wide enough for emergency vehicles.

Discussion was held regarding Delong Co., Inc and future employment. They explained to the board there will be at least 2 full-time employees with additional seasonal hired help.

Blank/Caine made a motion to approve the Letter of Intent for property owner Patricia Neuberger with agent Stan Jones for the property on Lot 1 CSM 6944 in V47 P218 being pt of the NE ¼ of the NE ¼ Sec 29 on Hwy J and Hwy 26 in the Town of Clyman, Dodge County also known as parcel #012-1015-2911-001 as it meets the Clyman Zoning 4.9(3)(h) Agriculture Zoning District on page 23 of Clyman Zoning Ordinances. Motion carried.

RESOLUTION 2015-4 A RESOLUTION PROVIDING FOR ACCEPTANCE OF A LETTER OF AGREEMENT BETWEEN THE TOWN OF CLYMAN AND UNION PACIFIC RAILROAD.

Attorney Longfield was present and explained that the 1st installment of $25,000 should cover the beginning costs of the construction project along with attorney fees and engineer fees. He further stated that the beginning costs will begin the process however each aspect of the project ties into each other so funds will continue to be deposited per the agreement.

Blank/Caine made a motion to approve Resolution 2015-4 A Resolution providing for acceptance of a Letter of Agreement between the Town of Clyman and Union Pacific Railroad.
Roll call was taken. Randy-Yey, Steve-Yey, Dave-Yey. Motion Carried.
It was noted Mark Othmer and Lee Bruni were not present.

Discussion was held regarding the next step. Attorney Longfield explained that the next step is discussing with the land owners the layout of the new road.

Discussion was held regarding when Mr. Borchardt could be prepared to present quotes for his manure pit. It was noted those costs have already been provided to the board. Bruni wanted this to be one of the first costs expensed to complete prior to the winter season.


Discussion was held if a line of credit is necessary to begin the project prior to receiving funds from Union Pacific Railroad.

Nehls/Blank made a motion to deny opening a Line of Credit for the purpose of funding the Union Pacific Railroad agreement prior to receiving the funds from the railroad. Motion carried.

NON-ACTION DISCUSSION
An individual was present and explained that he is interested is having two residents on one parcel. The Town Board recommended they begin the process with a letter of intent by the land owner to be submitted to the Plan Commission.

Tim Dornfeld acknowledged he was incorrect in requesting the board take the direction of marking trees and complaining to the board about the Nehls Bros road work on Eagle Road. The board received a letter of correspondence from Attorney Donhue Law Office representing Nehls Bros. regarding the same.

The Town received letters from Senator Scott Fitzgerald, Wisconsin Dept of Transportation, Wisconsin Division of Transportation, and Dodge County letting the Town of Clyman know after a lengthy study it has been determined the posted speed limit on Highway 26 through the Town of Clyman will be posted at 65 mph.

TOWN ROAD MAINTENANCE:
Chairman Nehls expressed to the board that after viewing the brush located on Hogsback he is interested in hiring Hustisford to cut brush back in the Town of Clyman.

Blank let the board know that Prideworks is interested in doing brush work for the town.

Treasurer Thoma stated the board could do brush work not to exceed $5000.00.

Nehls/Blank made a motion to approve brush work in the Town not to exceed $5000.00. Motion carried.

The board discussed Bridge Inspections being done privately. The county is no longer able to do the inspections. The cost last year was $105.00. The board will research who can perform bridge inspections and discuss at the next meeting.

NEXT MEETING DATE:

Joint Meeting with Village for Fire Dept Budget: October 5, 2015 @ 7:00 pm.
Next Meeting Date: October 12, 2015 @ 7:00 pm.
Budget Workshop: October 12, 2015 immediately following monthly meeting.

Blank/Caine made a motion to adjourn at 9:18 pm. Motion carried.

Respectfully submitted,
Chris Spilker, Town Clerk

_________________________________________________________________

TOWN OF CLYMAN
MONTHLY MEETING
OCTOBER 12, 2015 @ 7:30 PM
735 MAIN STREET
CLYMAN, WI 53016

BOARD ATTENDANCE: Chairman Randy Nehls, 1st Supervisor Steve Caine, 2nd Supervisor Lee Bruni, 3rd Supervisor Dave Blank, 4th Supervisor Mark Othmer, Treasurer Sandy Thoma, and Clerk Chris Spilker

ABSENT: Supervisor Lee Bruni arrived at 7:39 pm.

Chairman Nehls called the regular monthly meeting to order at 7:35 pm. The Pledge of Allegiance was recited.

MINUTES: (290) Blank/Caine made a motion to approve the minutes as printed. Motion carried.

TREASURER’S REPORT: Beginning Balance $97,465.67; Income $-0- Interest $3.91; Expenses $14,582.19; Ending Balance $82,887.39.

INVOICES TO BE PAID: Blank/Othmer made a motion to pay the bills as presented totaling $49,916.06. Motion carried.

Supervisor Blank noted Scott’s Construction will have another bill for seal coating. Chairman Nehls stated the turnover in personnel at Dodge County Highway will have an effect on snowplowing in the Town this season. He further stated Dodge County Highway is letting the municipalities know that it will take some time for these new employees to become familiar with the equipment and also the boarder lines. Chairman Nehls is requesting citizens contact a board member if there are any issues with snowplowing for the 2015-2016 season. Chariman Nehls noted that Wood Road and Maple Road will be graded in the next month.

FIRE CHIEF’S REPORT: Chief Howlett prepared a monthly financial report with total expenses for September totaling $1,131.83. Chief Howlett went through the monthly expenses. Bruni/Othmer made a motion to approve the expenses as presented. Motion carried.

Chief Howlett asked for a copy of the current resolution for burning. He will review the current resolution and propose changes at the next meeting.

LETTER OF INTENT FROM JAMES BEATTIE ON BEHALF OF KD TRAKEHNERS LOCATED AT N2594 STATE ROAD 16 & 26, WATERTOWN, WI 53098, ALSO KNOWN AS #012-1015-3333-000, FURTHER KNOWN AS S/W ¼ SEC 33 EX HWY DESC. IN V590 P78 EX CSM 5743 IN V38 P66 EX HWY DESC. IN DOC #1187557.

Othmer/Blank made a motion to approve per the recommendation of the Plan Commission as it meets the split requirements per Clyman Zoning Codes. Motion carried.


DISCUSSION AND POSSIBLE ACTION REGARDING LETTER OF INTENT FROM EDWIN/MICHELLE WOLFF LOCATED AT W7293 WILSON ROAD, JUNEAU, WI 53039, ALSO KNOWN AS #012-1015-3111-001, ALSO KNOWN AS LOT 1 CSM 279 INV5 P396 BEING PT E ½ NE ¼ SEC 31. THE LETTER OF INTENT IS LISTED FOR THE PURPOSE OF ALLOWING 2 RESIDENTS ON ONE PARCEL.

Othmer stated that he talked with the assessor and with the Town’s Zoning Engineer and there is currently no proof that this building exists as a residence. Currently it is approximately 25% complete.

Othmer further stated the building inspector has also reviewed the building and has the building to be an age of at least 10+ years.

It was noted the house that is livable is also a duplex therefore this property already falls under the same zoning, Clyman Zoning Section 3.4 (4) mulit-dwellings on a single parcel.

This building was updated without consent of the Town Board and now the original owners are no longer in the area, Edwin/Michelle Wolff, the current owners would like to make it compliant and sell all the buildings to a father and son who intend to finish the building and thus would create two dwellings on one parcel. It was noted this is a separate building from the already existing duplex.

Othmer/Bruni made a motion to approve the Letter of Intent as it meets the zoning code Per Clyman’s Zoning Section 3.4 (4) multi dwellings on a single parcel. Motion carried.

For further description the Clyman Zoning Section 3.4 (4) multi dwellings on a single parcel reads:

Parcels upon which two (2) or more legal, non-conforming residential dwellings existed on or prior to the effective date of this ordinance may be divided in order that each dwelling is located on a separate parcel provided that the minimum area, width, and setback requirements set forth in Section 4.6 can be met. In the even that one or more requirements cannot be met, the land division may be approved subject to the area, width, and/or setback requirements established by the Board of Zoning Appeals. (amended 5/10/2004)


ELECTION WORKERS APPOINTMENT: Blank/Caine made a motion to approve election workers, Ann Morrison, Vivian Von Reuden, Sandy Thoma, Connie Caine, Nancy Schlender, and Howard Hoeft. Motion Carried.

FIRE COMMISSION APPOINTMENT: Nehls/Blank made a motion to reappoint David Beal to the Fire Commission for a 3 year term. Motion Carried.

WATERTOWN HUMANE SOCIETY 2016 CONTRACT: Nehls/Blank made a motion to go with Watertown Humane Society for a one year contract beginning January 1, 2016. Motion carried.

GROTA APPRAISAL CONTRACT 2016-2018: Blank/Othmer made a motion to approve s three year contract with Grota Appraisal Contract beginning January 1, 2016 – December 31, 2018 in the amount of $5900.00 per year. Motion carried.

DUMPSTER DAYS: Blank explained he has contracted a garbage truck to be parked East of Erdmann’s on October 17, 2015 from 9am -12 pm. There will be no chemicals allowed. There will be a charge for tires. A residence will be required to show the card in order to place items in the garbage truck.


CITIZEN COMMENT: Blank noted that Hogsback Road will be trimmed by Prideworks in the next few weeks as this has become a hazard. The rest of the brush will be taken care of around the end of November. If anyone has brush that is creating a hazard, they should contact a board member.

The board discussed road signs to be replaced. Bluff Road is in need of a new sign. Also, Jeremy Cramer has requested a school bus road sign on Highway M for his residence.

Othmer noted Clyman Zoning section 4.3 County Highway Setback Overlay District. This means anyone within 200 feet of a town road needs to file a variance with the county for any new or additions made to a structure located in the Setback Overlay District. The board noted they are aware of other building located in the Setback Overlay District however it was not an issue. Othmer explained he took time to go to the county to review why this is suddenly an issue. He stated the county is now enforcing the Setback Overlay District that was signed by the Town Board back in the 1960’s.

Othmer discussed having this section of the Clyman Zoning be removed from Clyman Zoning. This will be a topic discussed at the next Plan Commission meeting.

NEXT MEETING DATE: Train Road special meeting October 20, 2015 @ 7:00 pm with the landowners and Jerry Foellmi, Clyman’s Zoning Engineer.

BUDGET WORKSHOP: October 20, 2015 immediately following the Budget Workshop.

NEXT MONTHLY MEETING: November 9, 2015 @ 7:30 pm

Caine/Othmer made a motion to adjourn at 9:17 pm. Motion carried.

Respectfully submitted,

Chris Spilker

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TOWN OF CLYMAN
TRAIN ROAD MEETING
OCTOBER 26, 2015 @ 7:30 PM
735 MAIN STREET
CLYMAN, WI 53016


PRESENT: Chairman Nehls, 1st Supervisor Steve Caine, 2nd Supervisor Lee Bruni, 4th Supervisor Mark Othmer, Clerk Spilker

NOT PRESENT: 3RD Supervisor Dave Blank

Jerry Foellmi, Town Engineer presented a number of maps for the future Train Road. He presented plans of an “urban curve” allowing a 25mph to 35 mph speed limit. This area would be less than ¼ acre. He also presented plans with a proposed turn around.
Discussion was held with the neighbors regarding what options would be the best option in this area. Based on discussion the proposed turnaround on map C2.2 is the option everyone was in agreement to propose.
Discussion was held regarding the curves. It was determined that unposted town roads are 55 mph. The town has the option to post a 45 mph speed limit. The neighbors showed interest in 45 mph curves.
The next step is for the Town Engineer to begin with applying for permits and getting final results on wet lands.
It was determined that this road will be approximately 7 acres.
Discussion was held on map C2:2 that the driveway will be required to have a “T” intersection for safety. Discussion was held about the other option of having the driveway at a higher elevation.
Discussion was held regarding deeming property to the Town of Clyman through the process of a Quick Claim Deed. Foellmi explained the other option obtaining land per Certified Survey Maps; however he noted this process will cost more.
It was discussed utilizing the gravel from the Tracy Quarry for the Train Road project. Clerk Spilker stated that Bob Tracy Jr. signed the original CUP and any amended CUP may require his signature.
Foellmi will be contacting Bob Tracy Jr. for an update on the “Train Road project” and also discuss the option of utilizing the quarry gravel that was not used in Highway 26 Expansion project for Train Road.
The Town Board will be contacting each land owner once the agreement has been received from Union Pacific.
With no further discussion the meeting concluded at 8:51 pm.
Respectfully Submitted,
Chris Spilker

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TOWN OF CLYMAN
2016 BUDGET PUBLIC HEARING
NOVEMBER 17, 2015 @ 7:30 PM
735 MAIN STREET
CLYMAN, WI 53016

BOARD ATTENDANCE: Chairman Randy Nehls, 1st Supervisor Steve Caine, 2nd Supervisor Lee Bruni, 3rd Supervisor Dave Blank, Treasurer Sandy Thoma, and Clerk Chris Spilker

ABSENT: 4th Supervisor Mark Othmer arrived at 7:42 pm.

CITIZENS PRESENT: Joe/Judy Hasslinger, Mike Thoma, Connie Caine

(315) The Public Hearing for the Town of Clyman 2016 Budget was called to order at 7:37 pm

Chairman Nehls went through the Revenues of the 2016 Budget.

With no questions the proposed 2016 Budget Revenue is $292,943.10

Chairman Nehls went through the Expenses of the 2016 Budget.

Discussion was held about continuing the contract with Erdman Recyclables.

With no further questions the proposed 2016 Budget Expense is $292,943.10

Joe Hasslinger/Judy Hasslinger made a motion to close the public hearing at 8:20 pm.


TOWN OF CLYMAN
SPECIAL 2016 BUDGET HEARING
NOVEMBER 17, 2015 IMMEDIATELY FOLLOWING PUBLIC HEARING
735 MAIN STREET
CLYMAN, WI 53016

BOARD ATTENDANCE: Chairman Randy Nehls, 1st Supervisor Steve Caine, 2nd Supervisor Lee Bruni, 3rd Supervisor Dave Blank, 4th Supervisor Mark Othmer, Treasurer Sandy Thoma, and Clerk Chris Spilker

Chairman Nehls called the meeting to order at 8:21 pm. The Pledge of Allegiance was recited.

Discussion was held regarding the 2016 maintenance to Town Roads. This is an item that will continue to be addressed in 2016. Chairman Nehls explained that in 2015 Primrose was sealed. It was also noted that Dodge County Highway has hired a number of people and have begun training for the 2015-2016 snow plow season.

Blank/Bruni made a motion to approve 2015-5 Budget Resolution, 2015 Local Tax Levy.

BUDGET RESOLUTION NO. 2015-5
TOWN OF CLYMAN, WISCONSIN
2015 Local Tax Levy

BE IT RESOLVED by the Clyman Town Board that the tax levy for local purposes for 2015 be set at $172,018.00 or a tax rate of .002359971 per one thousand dollars of assessed valuation on all taxable property in the town.

BE IT FURTHER RESOLVED that the Treasurer figures the taxes with one combined rate for all state, county, school, and local levies and that combined rate are affixed on each page of the tax roll as well as on each individual tax bill and receipt issued by the Treasurer.

BE IT ALSO FURTHER RESOLVED that the date for the first payment of 2015 taxes that are paid on a semi-annual basis by January 31, 2016.

PASSED BY the Town Board of the Town of Clyman this 17th day of November, 2015.

Othmer/Blank made a motion to adjourn at 8:32 pm.

Respectfully submitted,

Chris Spilker, Town Clerk

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