BOARD ATTENDANCE: Chairman Randy Nehls, 1st Supervisor Steve Caine, 2nd Supervisor Lee Bruni, 3rd Supervisor Dave Blank, Treasurer Sandy Thoma, and Clerk Chris Spilker
The meeting was called to order by Chairman Nehls at 7:40 pm. The Pledge of Allegiance was recited.
MINUTES: (336) Blank/Othmer made a motion to approve the minutes as presented. Motion carried.
TREASURER’S REPORT: Beginning Balance $42,684.28; Interest $1.97; Income $109,671.71; Expenses $28,408.24; Ending Balance $123,949.72.
APPROVE BILL TO BE PAID: Chairman Nehls read aloud the invoices to be paid for January 2016. The total was $508,079.72
Question regarding General Engineering invoices Jerry Foellmi was present and explained that the billing was in November for work performed on the Mashuda CUP. Jerry explained for further description he can report back to the board at a later date. Blank/Othmer made a motion to approve the bills to be paid and hold General Engineering invoices in the amount of $210.00 & $510.00 until further explanation is provided. Motion carried.
ORDINANCE CONTROLLED BURN 2016-1: Discussion was held about creating a burning ordinance in which the Town is allowed to impose fees in the event a response unit(s) is sent to a scene and it was simply a control burn. Blank/Bruni made a motion to table this item until further research can be done regarding what fees can be imposed and how specific the fees should be. Motion carried.
FIRE CHIEFS REPORT: Chief Howlett provided a verbal estimate for a fire alarm system that would cost $2315.00 and $1400.00 for Installing at the fire station. He is concerned with over $1 million dollars in equipment not having the protection of a fire alarm system at this location. He stated this cost would include heat detectors and smoke alarms.
Chief Howlett also informed the board that he was at a meeting today in Watertown regarding establishing Fire Districts. This was a meeting that included local representative Senator Scott Fitzgerald to begin the discussions with local Fire Departments of the pro’s and con’s of establishing Fire Districts.
Chief Howlett explained that while a District may save citizens dollars, a district may be required to house employees full-time.
Discussion was held regarding the fire/ems agreement between the Town and the Village of Clyman. At the last joint meeting there was discussion about creating a board to discuss the future agreements, the percentages between the two, along with the future of a possible Fire District.
Discussion was held regarding allowing the credit of approximately
$4,000.00 that is currently left over in the 2015 budget for future use
Blank/Bruni made a motion to accept the land split as presented. Motion carried.
Discussion and possible action regarding letter of intent to amend Conditional Use Permit in the name of Laurie Uecker to said name Laurie Howlett with addition of signer Eric Howlett for the property on the PT OF NW1/4 SE1/4 & NE1/4 SE1/4 SEC 21 LYG W OF RR ROW & E OF CL JUNCTION RD AS EXTENDED NORTH ALG CL MAIN ST in the Town of Clyman, Dodge County also known as parcel #012-1015-2142-000 owned by FS Adventures. The applicant is seeking to provide an update of possible expansion and amendments to current Dog Grooming & Boarding business approved April, 2005
Othmer/Bruni made a motion to accept the amendments for Conditional Use Permit, in the name of Eric and Laurie Howlett.
TRAIN ROAD: Jerry Foellmi, Town Engineer provided updated maps C.2, C2.1, C.3.0.0, C3.0, C3.1, C3.2, C3.3, C3.4, C3.5, 3.6, C3.7, C3.8 for discussion.
Discussion was held regarding different options based on communication with the current landowners.
Discussion was held regarding grading the hill. Foellmi also provided a proposed project schedule.
Foellmi also provided a list of Property Acquisition Costs for each parcel affected under different scenarios.
Going forward the Town of Clyman will have Train/Laird Road
on the agenda each month just to discuss the current phase and next phase
to be completed.
Foellmi will be putting together documents for land acquisition and contacting the clerk to set up the next meeting date.
Discussion was held regarding presenting a plan changing the right of way from 66 feet of right of way to 60 feet.
APPEAL BOARD: Caine/Blank made a motion to table until next month. It was noted by Clerk Spilker has been talking with residents but at this time no one has applied. Appointments must take place in the event an Appeal is filed and the board was advised to also talk with local residents.
PLAN COMMISSION: Blank/Bruni made a motion to table until next month. Bruni stated he may have a citizen interested in submitting a letter of interest for the open postion.
DUMPSTER DAYS: Clerk Spilker is to contact the DNR to find out what the minimum requirements would be for recycling. Blank will be checking with Watertown again to see if they would be willing to work with the Town on a monthly or quarterly basis. Blank/Othmer made a motion to table until next month. Motion carried.
OPERATOR’S LICENSE: Blank/Caine made a motion to approve the operator’s license of Serena Hernandez. Motion carried.
Blank/Bruni made a motion to approve the operator’s license of Angela Noltimier pending the Clerk’s verification of Wisconsin Responsible Beverage Server Training and that she makes the change from a renewal to a new application. Motion carried.
SET NEXT MEETING DATE:
Special Meeting: Laird/Train Road Project, January 30, 2016
CITIZEN COMMENT: Citizen stated that he had issues with dropping off his recyclables this past weekend at Erdman Recycling. The town is aware of other citizens’ complaints regarding the same.
Caine/Blank made a motion to adjourn at 10:05 pm. Motion carried.
Chris Spilker, Town Clerk
TOWN OF CLYMAN
BOARD ATTENDANCE: Chairman Randy Nehls, 1st Supervisor Steve Caine, 2nd Supervisor Lee Bruni, 3rd Supervisor Dave Blank, 4th Supervisor Mark Othmer, Treasurer Sandy Thoma, and Clerk Chris Spilker
The meeting was called to order by Chairman Nehls at 7:32 pm. The Pledge of Allegiance was recited:
2016-01 FIRE BURNING ORDINANCE: Randy read aloud Burning Ordinance 2016-01 with the Attorney’s recommended changes from last month.
The Town Board of the Town of Clyman, Dodge County, Wisconsin, pursuant to section 60.555 of the Wisconsin Statutes, by this ordinance, adopted by a majority of the town board on a roll call vote with a quorum present and voting and proper notice having been given, resolves and orders as follows:
I. OUTDOOR BURNING RESTRICTIONS
(1) Outdoor Burning Prohibited. No person shall cause, allow or permit outdoor burning of refuse, garbage, plant life or other combustible material within the Town, except as permitted under subsection (2).
(2) Exceptions. A person shall be permitted to perform outdoor burning within the Town if any of the following apply:
(a) Outdoor burning in connection with the preparation of food or recreational activities.
(b) Small outdoor flames for welding, acetylene torches, safety flares, heating tar or similar applications.
(c) Any outdoor burning which does not exceed 12 feet in diameter.
(d) Any outdoor burning which exceeds 12 feet in diameter for which the person performing the outdoor burning has contacted Dodge County Dodge County Sheriff’s Office Dispatch non-emergency line, currently 920-386-3726, in advance of the burning.
(e) A fire set for the purpose of training public or private firefighting personnel.
(f) A fire set or required by a public officer for the abatement of nuisances and which is necessary in carrying out public health functions.
(3) Placement. Any outdoor burning must be located at least ten (10) feet from property lines and at least ten (10) feet from any building or structure.
(4) Nuisance to be Extinguished. Notwithstanding subsection (2), any fire deemed to be a public health nuisance by the fire chief or his or her designee shall be extinguished immediately.
(5) Emergency Provisions. Notwithstanding any other provision to the contrary, the Fire Chief, in times of extreme dryness or drought, deficiency in the water supply or by reason of any other emergency is authorized to prohibit the setting of any or certain fires upon any lands within the Town by providing published notice of the declared emergency and the scope of the declaration on the date that the emergency is declared to begin. Further, during any response to a fire emergency, the Town of Clyman Fire Department has the authority to order whatever is necessary and expedient for the health, safety, welfare, and good order of the Town of Clyman, including restriction and removal of unnecessary traffic, vehicular, or pedestrians.
(6) Modifications. The Fire Chief shall have power to modify any of the provisions contained in this ordinance upon application in writing by the owner or the lessee, or his duly authorized agent, when there are practical difficulties in the way of carrying out the strict letter of the ordinance, provided that public safety be secured and substantial justice done. The particulars of such modification when granted or allowed and the decision of the Fire Chief thereon shall be entered upon the records of the department and a signed copy shall be furnished the applicant.
(7) Control of Outdoor Burning. No person shall allow any outdoor burning to become a public health nuisance.
(8) Penalty. Any person who shall violate any of the provisions of this ordinance or fail to comply therewith, or who shall violate or fail to comply with any order made thereunder, or who shall fail to comply with orders of the Fire Chief shall be subject to a forfeiture of not less than $200.00 and, in addition, for the actual costs and expenses incurred by the Town in relation thereto, including, but not limited to, the costs of prosecution.
(9) Severability. If any provision of this ordinance is invalid or unconstitutional, or if the application of this ordinance to any person or circumstances is invalid or unconstitutional, such invalidity or unconstitutionality shall not affect the other provisions or applications of this ordinance which can be given effect without the invalid or unconstitutional provision or application.
The Town Clerk shall publish this resolution under section 60.80 of the Wisconsin Statutes in a local newspaper. This ordinance shall become effective upon adoption by the Town Board and the forfeiture penalties shall become effective upon publication.
FIRE CHIEFS REPORT: Chief Howlett briefly went through his reports and let the board know he is checking into closing the Fire Tournament Checking account which currently has a balance of $33.97. The board has no further discussion for the Chief.
Blank/Caine made a motion to approve the Fire Chief’s report as submitted. Motion carried.
Convene into closed session pursuant to Wis. Stats. Sec. 19.85(1)(f), for Preliminary Consideration of Offers to Purchase for the Train/Laird Road Project at 7:45 pm.
Othmer/Blank made a motion to go into close session. Roll call was
Othmer/Blank made a motion to come out of close session at 8:41 pm. Roll call was taken.
Randy=Yey, Steve=Yey, Lee=Yey, Dave=Yey, Mark=Yey. Motion carried by roll call.
Othmer/Caine made a motion to prepare Offer’s to Purchase based on Alternative 2 of documents provided by Jerry Foellmi dated 3/14/16.
MINTUES: Blank/Caine made a motion to approve minutes for the February 8, 2016 meeting as printed. Motion carried.
INVOICES TO BE PAID: Chairman Nehls read aloud the Invoices to be paid for March 2016 for a total of $66,802.29.
Question regarding the balance of the loans. Treasurer Thoma stated the balance after this payment will be $80,578.73.
Question regarding the brush being cut in the Town. Chairman Nehls explained that the County contacted him to cut brush that is currently in the right of way and is in the way of the trucks.
Bruni/Blank made a motion to pay the bills as presented. Motion carried.
TOWN ROAD MAINTENANCE: Discussion was held about contacting the county to cut all the brush in the Town that should be cut back. This will include Hogsback Road and Fitzgerald Road,
Discussion was held regarding Biwer Road having slink holes. Chairman Nehls stated that he contacted Fielbach to get gravel on the road; Chairman Nehls would like to work on this road and Bob White’s road regarding the same.
Nehls/Blank made a motion to have Chairman Nehls contact Dodge County about cutting the brush in the town roads right of way not to exceed a cost of $5000.00. Motion carried.
Chairman Nehls explained that Norm Huber contacted him about his road becoming a gravel road. Question came up regarding if they would maintain the road to include grading it twice a year. Chairman Nehls explained that Huber only expressed pitching the water to West on Huber Road and that maintenance was not discussed. Chairman Nehls will contact Norm Huber for discussion regarding maintenance.
Discussion was held regarding loads that will be exceeding the weight limits on Junction Road. Clerk Spilker noted that anyone planning on going over the Class B weight limits should submit the information to the clerk in writing or by email. The writing should include the route, time, approximate date, number of vehicles, and the amount of weight,
CITIZEN COMMENT: Discussion was held regarding the proposed Laird/Train Road route. Copies were provided to citizens by request.
NEXT MEETING DATE: April 11, 2016.
ANNUAL MEETING: April 19, 2016
Blank/Othmer made a motion to adjourn at 9:18 pm. Motion carried.
BOARD ATTENDANCE: Chairman Randy Nehls, 1st Supervisor Steve
Caine, 2nd Supervisor Lee Bruni, 3rd Supervisor Tim Dornfeld, 4th Supervisor
Mark Othmer, Treasurer Sandy Thoma, and Clerk Chris Spilker
Resolution 2016-1 Resolution to consider Creation of New Town Highway, Alternation of Existing Town Highway and Elimination of Grade Crossing
At 7:45pm Caine/Othmer made a motion to adjourn the regular monthly meeting for a public hearing of Resolution 2016-1 Resolution to consider Creation of New Town Highway, Alternation of Existing Town Highway and Elimination of Grade Crossing. All voting Aye, Motion carried.
Caine/Othmer made a motion to open public hearing for Resolution 2016-1 to Consider Creation of New Town Highway, Alternation of Existing Town Highway and Elimination of Grade Crossing. All voting Aye, motion carried.
Question about survey markers and how far from the tracks the turnaround will be placed. Lukasz from General Engineering was present and explained it will be placed from 100 feet from the right of ways.
Citizen had concern about water flow. This will be addressed during the regular monthly meeting.
All citizens being heard there were no other discussions.
Othmer/Caine made a motion to close the public hearing for the for Resolution 2016-1 to Consider Creation of New Town Highway, Alternation of Existing Town Highway and Elimination of Grade Crossing at 7:56pm. All Voting Aye, motion carried.
Othmer/Caine made a motion to open regular meeting at 7:57 pm. All voting Aye, motion carried.
Othmer/Bruni made a motion to approve the 2016-1 Resolution to Consider Creation of New Town Highway, Alternation of Existing Town Highway and Elimination of Grade Crossing. All voting Aye, motion carried.
Discussion was held regarding payment requests from RelyCo. The two pay requests were $80,703.45 & $106,803.55.
Discussion was held regarding the trees that were placed on Train Road. Citizens had concerns about the trees not being up to standards. There were also concerns about the trees not being staked. The Town Board asked Lukasz from General Engineering to contact the contractor regarding the issues with the trees and the lawns around the trees.
Discussion was held about the amount to request from the railroad. Nehls/Caine made a motion to request $250,000.00 from Union Pacific Railroad. All voting Aye, Motion carried.
Othmer/Dornfeld made a motion to pay RelyCo payment request #2 in the amount of $80,703.45. All voting Aye, Motion carried.
Ordinance 2016-1 to Naming Town Highways
Chairman Nehls read aloud a portion of the 2016-1 Naming of Town Highways Ordinance.
Bruni/Caine made a motion to approve 2016-1 Naming of Town Highway Ordinance. All voting Aye, motion carried.
Release of LIS PENDENS in a Matter of the Highway
This item was listed in the Resolution.
This item was listed in the Resolution.
Discussion was held regarding the placement of the mailboxes. Othmer/Bruni made a motion to place the mailboxes at each residence on Train/Laird Road located by each fire number. All voting Aye, motion carried.
The clerk was also requested to send a letter to the Horicon USPS, regarding such, for the reason of safety and medicines being delivered. It was noted this will also follow suit with all the other mailboxes located in the Town of Clyman including Highway 26.
TOWN ROAD MAINTENANCE:
Discussion was held regarding adding curve signs around the curve on Laird/Train Road. It was explained guard rails will be completed in the next 3 weeks.
Bruni/Dornfeld made a motion to contact RelyCo. regarding a change order to adding Curve signs and Slow Children sign by Burkholz residence. All voting Aye, motion carried.
It was noted Fire Numbers should now be ordered.
Discussion regarding ditch water flow on Train/Laird Road. Lukasz from General Engineering explained that RelyCo is aware of the situation of ditch water overflow and they will be addressing the issue.
Discussion was held regarding ordering signs. Dornfeld would like a road sign for Caughlin Road.
Bruni explained that the trees on Fitzgerald Road will need to be cut back. Bruni will be signing a work order with the county for this to be completed with a $500.00 credit still available at the county.
Bruni stated that the Fence Road turnaround should also be addressed by the landowner for the upcoming snow plow season.
Chairman Nehls recommended driving around with Dodge County Highway to address all the issues on the town roads for the upcoming snow plow season.
A citizen also requested attention to Dunn Road regarding ruts on the gravel and snow plowing for the 2016-2017 snow plow season.
Othmer/Dornfeld made a motion to have gravel and grading done on Dunn Road. All voting Aye, motion carried by voice vote. Chairman Nehls will be contacting Jim Fielbach for the gravel and grading on Dunn Road.
Discussion was held regarding shouldering on Hogsback. This will be addressed in 2017 during the spring road tour.
Discussion was held regarding pot holes on Lovers Lane. It was noted that the road is in need of repair and will require additional services. Chairman Nehls did place black top on 3 pot holes that required immediate attention. The rest of the road will be addressed in 2017 spring road tour.
Bruni explained that Jim Fielbach quoted approximately a total of $2,000.00 for the work not to include road gravel.
Dornfeld/Bruni made a motion to allow Chairman Nehls to purchase and install a culvert on Bob White’s Road. All voting Aye, motion carried.
WATERTOWN HUMANE SOCIETY 2017 STRAY ANIMAL CONTRACT:
Caine/Dornfeld made a motion to approve the 2017 Stray Animal Contract. All voting Aye, motion carried.
911 JOINT POWERS AGREEMENT WITH DODGE COUNTY:
Othmer/Dornfeld made a motion to approve the 2017 911 Joint Powers Agreement with Dodge County. All voting Aye, motion carried.
Santa will be at the Village Hall December 10, 2016 from 11am to 12:30.
Fire Association Christmas Party will be December 3, 2016 at 6:00 pm
FIRE CHIEF’S REPORT:
Question regarding truck repairs. This was not submitted to the insurance and therefore there was limited information. Dornfeld did assist with repair and it was a door and cosmetic fixes.
November 28, 2016 @ 7:30 pm
December 12, 2016 @ 7:30 pm
Caine/Dornfeld made a motion to adjourn at 9:27pm. All voting Aye, motion carried.
BOARD ATTENDANCE: Chairman Randy Nehls, 1st Supervisor Steve Caine,
2nd Supervisor Lee Bruni, 3rd Supervisor Tim Dornfeld, 4th Supervisor
Mark Othmer, Treasurer Sandy Thoma, and Clerk Chris Spilker