Town of Clyman
Annual Meeting – April 8, 2008
Attendees: Mary Kreuziger, Jean Ross, Charlie
and Lynn Zimmerman, Ann Blank, Vivian and Bernie
Von Rueden, Barb and Marv Hanke, Caroline and
Brad Bailey, Tim Zimmerman, Marjorie Gahlman,
John Haase, Mike Thoma, Dave and Michelle DeCono,
Ronnie Rettschlag, Rick Remmington, Jeff and
Jean Kreuziger, Tim Huber, Wally Strauss, Jerome
Haase, Ann and Pat Morrison, Amy Nehls, and
The annual meeting was called to order by Chairman
Dave Blank at 7:00 PM with all board members
The minutes from the previous year had been
handed out. Caroline Bailey pointed out that
at the last annual meeting it was voted on that
to get a half of a per diem the work would have
to constitute one hour. The minutes should be
corrected to reflect this. Motion by Gene Ross,
seconded by Lynn Zimmerman to approve the minutes
as corrected. Motion carried.
Dave went over what has been done in the last
year such as buying the sound system and the
board meeting times being changed to 7:00. Smart
Growth was put off for another year because
of the attorney fees that have been incurred.
Cemetery signs have been put up but there are
still problems at the Eagle Rd. Cemetery. The
building renovation issue is still on-going
with the Village.
Financial Statement – Chris Spilker explained
that she did the financial statement based on
how it was to be done according to the Town’s
Association recommendation. She indicated that
she broke down the General Government expenses
more than what is actually recommended by the
Town’s Association. Chris explained that
some the town income was not included in the
2007 budget. She said next year this will be
broken down more. Chris explained based on advice
from the Town’s Association, if the people
want a more detailed explanation, they should
vote to have an audit done. Chris indicated
that she is not required to do the tax roll
reconciliation but she did include this. The
total cash on hand for 2007 year end is $18,588.69
with an additional $53,934.14 in CD’s.
Caroline questioned what the Board made and
indicated that in the past year’s, Marilyn
provided this information. Chris indicated that
she does not have to do this. If Caroline wants
this that is over and above what is required
of the report. Caroline questioned if she could
look at it and was advised by Dave that she
should make a written request and then the figures
will be provided. Motion by Gene Ross, seconded
by Mary Kreuziger to approve the financial statement.
Recreational Donations – Boys and Girls
Baseball – Mention was made about having
these people come in person to ask for the money.
Kris advised that there is approximately $2200
in savings. Wally Strauss made a motion to donate
$200 each to the boys and girls. Seconded by
Michelle DeCono. Motion carried. Senior Citizens
– Motion by Marv Hanke, seconded by John
Haase to donate $150. Motion carried. Santa
– Amy Nehls gave a report on how it has
grown over the last two years and how well it
is received. She indicated that it was a good
mix of town and village children. Motion by
Lynn Zimmerman, seconded by Randy Nehls to approve
a donation of $150. Motion carried.
Rabies Clinic – Dave gave a report on
the Rabies Clinic and using Gentle Healer Vet
Clinic from Watertown. The vet covered the cost
of the tags and it didn’t cost the town
anything except for Chris’s per diem for
licensing the dogs.
Building Renovation – John Haase gave
a report on their meetings with the architect.
He indicated that they have drawings to expand
to the north however the Village did not agree
with those ideas. He indicated that until they
get some more direction from the town residents,
they are at a standstill as to what to do. Dave
Blank reported that Tim Dornfeld indicated that
he has spoke with Roedl from Beaver Dam and
there would be no problem moving the pipes.
Discussion on this issue. Gene Ross questioned
about utilizing the fire drill site. Mary Kreuziger
questioned about the town keeping their room
and the fire department expanding to the north.
Further discussion ensued. Dave Blank asked
about whether to pursue the town paying for
the renovation if the village will donate the
land. Question raised about if the town is having
a meeting and there is a bad fire where can
the Fire Department go to clean up. Amy spoke
how the village feels with regard to the fire
department expanding and growing over the coming
years. Discussion held on possible ways to renovate
the building. Mention was made of the town going
out on their own for a fire department. Discussion
held on possibly getting numbers for building
a department on the training site. Dave advised
that Vickie Brugger advised him that grants
are available to possibly put up a new building.
Dave DeCono indicated that the department has
been applying for equipment grants. John explained
that Emmet has contacted Clyman to handle their
fire calls but John indicated that Clyman does
not have the man power to do this. John indicated
that the department is about 50/50 with the
village and town members. Amy explained that
this is a land locked location and renovating
might be good for 10 years but then what happens
if they outgrow it. It was felt that a joint
meeting be held with the two boards, and municipality
residents and fire department. We will try to
set up a joint meeting and hold it at the Lion’s
Hall. We will try to set this up for sometime
Snowplowing – Dave reported that he has
received bids from two private companies –
Mighty Excavating and Ztech in addition to the
county bid. Mighty Excavating wants a 3-year
contract. Ztech is asking for a 2-year contract.
Mighty wants $920 per plowing and Ztech wants
$925 per plowing. Discussion held about private
contractors buying sand and salt. Discussion
was also held on what we pay to the county now.
Dave reported that he and Chris attended a meeting
held by FEMA regarding recouping money on the
snowfall held in February. We should be able
to recoup about 87%. Discussion held on what
the county would cost and how these private
companies would handle the work load. With regard
to the last storm Dave reported that he was
advised by Chuck Barnhart from the county that
they would not do dead end roads because of
the ground being soft. Caroline suggested about
asking people to take back their dead end roads.
Randy Nehls advised that state statute does
not allow for this. John Haase explained how
the snowplowing came about with the county.
Dave said that the county has been very accommodating
to the town. Nancy Schlender indicated that
she appreciates the job Dodge County is doing.
Motion by Pat Morrison that we stay with the
County for snowplowing, Seconded by Marv Hanke.
Dumpsters – Nancy reported that in June
she got a quote from Waste Management about
providing the town with a dumpster for a day.
Veolia could have a 30 yard container here on
a Saturday morning at a cost of $425. They also
have a rear load truck at a cost of $90 per
hour plus $40 per ton for a total of $515. Waste
Management would not have one available on Saturdays.
If we did it on a weekday, the cost would be
$323.75. Nancy read a list of what is banned
from the dumpsters. Amy advised that September
12 and 13 is Dodge County’s Clean Sweep
Program. Motion by Michelle Decono to try Dumpster
Day with Veolia in May, seconded by Mike Thoma.
Discussion held as to where to place the dumpster
and dates that it could be held. Discussion
held as to how to get the word out to the people.
Nancy will try to get dates of May 3 and May
10. Postcards will be sent out to the residents
and it will be posted.
Chuck Burkholz gave a report on the website
that is up and running. Residents gave ideas
as to what they would like to see on the website
such as zoning and fee schedules.
Dave mentioned about the CDBG housing grant
that the Town will be applying for. This will
be discussed further at the Board meeting. Dave
also reported that the Town has received a TRIP
road grant funding for Junction Road repair
in the amount of $32,000.
Dave mentioned that people have contacted him
about joint police powers with the Village.
He mentioned that there are problems with Eagle
Cemetery and on Bluff Road and vandalism to
stop signs. Marv Hanke mentioned that if we
go with our own department, we will incur liability
and that the county response time is quicker
than a local department. Discussion on this
issue. Pat Morrison indicated that he grew up
in a rural area and law enforcement was no deterrent.
An estimate of the cost would be approximately
$20,000. Motion by Randy Nehls, seconded by
Brad Bailey to remain with the county. Dave
will try to get them to patrol more often. Question
asked about raising the fine to $1,000. We will
check into that. Motion carried.
Combining the clerk/treasurer position –
Dave indicated that the drawback to it is that
we would have to be audited every year and the
cost is approximately $3,500 per year. Kris
explained the hours and time involved with the
clerk and treasurer position and the difficulty
there is with having no set hours and a place
to have an office. Question raised as to what
it would cost to combine the position. Caroline
felt that if we went with county zoning much
of the work would be eliminated. It was mentioned
that once you go with county zoning, it is difficult
to come back. Motion by Wally Strauss that we
keep the clerk and treasurer positions separate.
Seconded by Randy Nehls.
Board Salary Increases - Dave brought up increasing
the salary of the clerk to $10,000, the Town
Chairman to $2,000 per year plus per diems and
the supervisors would be increased to $1,000
per year plus per diems. Dave read off what
other area municipalities are making. Randy
thought that pay raises should be discussed
at a special meeting. Lynne Zimmerman felt that
this was a special meeting where these issues
could be discussed. Motion by John Haase, seconded
by Jeff Kreuziger to raise the salaries as proposed
by Dave. Question asked about how supervisors
pay would be justified. Dave indicated that
the supervisors do a lot of work to help him
out. The clerk wanted the residents to know
that this was not something she had requested.
Motion brought to a vote. By show of hands vote:
15 in favor of increases. 3 opposed. Motion
carried. These increases would take effect with
the 2009 election.
Caroline asked if the Town had by-laws. She
was advised that the state statute governs the
She asked about the residents being in non-compliance
with zoning and who will pay for this. This
has not been worked out yet. Caroline questioned
about who maintains the finance record. She
was advised that the clerk has a copy of the
finance record but the treasurer maintains the
check book and that according to statute, the
clerk only needs to maintain a copy of the finance
record. She questioned about Jeff Retzlaff doing
smart growth, she was advised that it is not
for sure that we are going with Jeff Retzlaff.
She also questioned about SGS having a spill
and what was being done about it. She wondered
why we are letting this company getting away
with a spill. She indicated that she has written
letters on this but has not gotten any responses
back. She had pictures of the spill over. Dave
indicated that the board has not received any
complaints. She wondered why it wasn’t
in the zoning book that when a business is sold
they don’t have to apply for permits and
conditions. She was advised that she can address
the planning commission on this issue. She doesn’t
think there should be spill over’s. Pat
Morrison advised that the current zoning does
not make it necessary for the new company to
apply for permits and conditions. Dave advised
that if there is a spill with anything, they
should call DNR and if they can’t reach
anyone, they should call the DNR hotline. Charlie
Zimmerman indicated that rather than putting
this information on the website, they should
contact a board member. Caroline was advised
that by calling the DNR hotline, someone will
get back to her because someone is required
to man that hotline 24/7.
Next year’s annual meeting date: The
annual meeting will be held April 14, 2009 at
7:00. Motion by Lynn Zimmerman, seconded by
Dave DeCono. Motion carried.
Motion by Jean Ross, seconded by John Haase
to adjourn. Motion carried. Meeting adjourned
at 10:20 PM.