TOWN OF CLYMAN
2009 ANNUAL TOWN MEETING
APRIL 14, 2009 @ 7:OO
735 MAIN STREET CLYMAN,
Attendees - Mary/Tim Dornfeld , Rick Remmington,
Marjorie Galhmann, Mary Lee Petermann, Rick
Firari, Eric Howlett, Dave Decono, Jeff/Jean
Kreuziger, John/Sherry Haase, Kris/Neal Kohlhoff,
Charlie/Lynn Zimmermann, Mary Kreuziger, Amy
Nehls, Ann Blank, Mike Thoma, Bob White, Brad/Caroline
Bailey, Joe/Judy Hasslinger, Randy Nehls, Pat/Ann
Morrison, Mike Mclay
The Annual meeting was called to order by Chairman
Dave Blank at 7:00 pm with Nancy Schlender 1st
Supervisor absent. The Pledge of Allegiance
Minutes - The minutes were reviewed from last
year. Motion to accept the minutes from 2008
Annual Town Meeting by John Haase/Ann Blank
seconded. Motion carried.
Financial Report - Chris explained the Annual
Financial Statement for 2008. Budget vs. Actual
was how she listed it. Attorney fees and Zoning
expenses were under budgeted. She also explained
that the Fire Department received a new Fire
truck that also went over budget. She explained
that the Town of Clyman opened up a line of
credit to pay for expenses. She explained that
the town of Clyman also took out a loan to pay
for the bridge. She explained that while we
did under budget in 2008 for some expenses that
the settlement from ULWR is going to be used
to pay for these expenses. Question raised about
increasing taxes for 2009. Dave Blank said as
of right now he does not expect to have to raise
taxes. Question about Zoning being under budgeted.
Chris explained that Zoning included Jerry Fromi
services from General Engineering in regards
to the Board of Appeals with ULWR. Question
raised regarding ULWR paying any additional
funds to the town. Dave Blank explained that
ULWR has agreed to pay there settlement fees
over a 24 month period. Question raised about
publications. Chris and Dave explained that
to cut costs in publications the Town of Clyman
only posts in the Watertown Daily Times to keep
costs down. Motion by Tim Dornfeld/Amy Nehls
seconded to accept 2008 Annual Financial Statement.
Recreation Donations - Dave explained what
was donated last year for the boys/girls baseball
teams. Kris Kohlhoff explained the team coaches
would like new uniforms for both teams. Question
raised about if there was money left in their
accounts. $1600.00 is left in the account per
Kris Kohlhoff. Amy Nehls explained that some
people don't take pay and sometimes pay for
their own supplies. Question raised if we are
paying the same as the Village of Clyman? Kris
Kohlhoff confirmed the Town and Village donate
the same amount. Motion by Mary Lee Petermann/Sherry
Haase seconded to donate $200.00 each the for
boys/girls baseball. Motion carried.
Senior Citizens - Mary Lee Peterman explained
that the senior citizens were able to enjoy
free breakfasts and also made a donation to
the fire department with the funds they receive.
They also play cards down at the town hall every
other Wednesday. Motion by Tim Dornfeld/John
Haase seconded to give $150.00 to seniors. Motion
Santa - Amy Nehls said about 100 kids come
to Santa. Donny (Santa) does not receive pay
for his service. He requests that people bring
can goods as a donation. Lions also make a donation.
Motion by Neal Kohlhoff/Mary Kreuziger seconded
to donate $150.00 for goody bags for the kids
that come to see Santa. Motion carried.
Swimming - Kris Kohlhoff explained that Watertown
pool will be closed this year. But she is checking
to see if other pools would be available. Dave
explained that if the Watertown pool is closed
in 2009 then our donation can be used for bussing
the kids to another pool. Motion by Amy Nehls
/Tim Dornfeld seconded to donate $200.00 to
the swimming fund. Motion carried.
Rabies Clinic- Town/Village had a combined
clinic in December and would like to do it again
this year. Dave explained that Gentle Healer
from Watertown does not charge the Town/Village
to run the rabies clinic. Dave also explained
that we will be doing another rabies clinic
again this year towards the end of the year.
Renovations for Town Hall/Fire Building.- John
Haase said he had an architect draw up plans
but didn't get much information as to if the
town was interested in moving forward. Amy Nehls
checked into grants with the stimulus package
to get new money for equipment and buildings
and said money may be available. Amy explained
that MSA is working with the Village and that
there is cost up front for building a new structure.
But, eventually you can roll all your expenses
incurred into the grant if applicable. Amy explained
that you can make a wish list for getting a
grant. Question raised if Amy could confirm
what percentage the grant would cover? At this
time, there would not be a guarantee on what
percentage the state would be willing to contribute
with a grant. But, Amy said there will be a
lot of money available. Dave brought up that
General Engineering also does grant research.
Question raised if the town has the funds to
explore the idea of a new building? Chris Spilker
said due to budget restraints that all funds
received in 2009 are already itemized and any
additional spending would require the town to
get a loan. Dave Blank asked how long it takes
to receive funds if approved for a grant? Amy
Nehls said just like FEMA it would take 12 -
18 months to get paid back. She also explained
that a Town can go above 2% levy when building
if necessary. Question raised how much a new
building would cost? John Haase explained a
new building would be roughly $750,000 - $1,000,000.
Question raised how much it would cost to renovate
existing town hall? $200,000 for addition to
the north. Just for structure. Question raised
how much for architectural fees? John Haase
had plans drawn for renovation by Marty Sell
cost was $700.00. Grant money would not cover
renovations. Only new structures. The village
will not be able to help with the purchase of
a new building or be able to financially support
a renovation of the existing building. Ann Blank
said that if we stay on town hall side of the
joining wall between the fire department garage
and the meeting room than the fire department
does not need to update the fire dept per codes.
Further discussion was held.
Motion by Amy Nehls/Bob White seconded to make
a committee to draft a needs assessment for
the fire department with a budget of $1500.00
-$2000.00. Eric Howlett brought up the idea
of the fire department first forming a needs
assessment committee and listing their needs
before getting outside resources involved and
spending extra money. Randy Nehls said we should
get professionals involved. This way the committee
can work with the professionals and get accurate
information if needed. Further discussion was
held on if the $1500.00 - $2000.00 is enough.
Amy Nehls amended motion that the needs assessment
committee be formed for the Fire Dept/Town Hall
with a budget of $3,000.00 and to report back
to the town board in 6 months unless additional
funds are needed sooner. Bob White seconded.
Dave Blank explained that the town of Emmet
is interested in utilizing our fire department
protection in their township and this option
may be considered to help with some of the costs
of the expansion of the town hall/fire department
building. Ann Blank also stated that the committee
could look into other options for the Village
of Clyman if they are unable to afford supporting
the project. John Haase said he will run this
committee and anyone interested should contact
Residents House Floor Plans & Building
Layouts. - John Haase would like everyone to
draw up a simple floor plan of your house and
other buildings on your property to help Firement
& 1st Responders if they need to get to
someone. Randy Nehls recommended drawing in
where fuel tanks are located and where other
fuel sources are located. To pick up forms contact
John Haase or go to the website.
Snowplowing - No other bids were presented.
Dave Blank went over last years bids. Questioned
raised when does county know when to plow? Dave
Blank explained that the Chairman is contacted.
Motion by Randy Nehls/Amy Nehls seconded to
stay with county. Motion carried.
Dumpster Day - May 2nd same day as Village.
Location of dumpster will be at Tim Dornfeld`s
garage. Computers should go to Erdmann Recycling.
Dave Blank will bring a trailer for tires. Televisions
can go in dumpster. Any further questions about
items that are acceptable citizens should contact
Comprehensive Planning- 4 people have already
responded. Dave would like to hold the meetings
the 1st week of the month but not the same day
as the Plan Commission meetings. It will be
a public meeting. Citizens are welcome. Randy
Nehls questions if there will be open discussion.
Jeff Retzlaff will be setting the guidelines
for the meetings. There is a lot to set up in
the next year. It will be recommend to Jeff
Retzlaff to keep discussion limited.
Clerk Location - Chris Spilker explained that
she wanted to set up regular business hours
at the Village Hall. The Village agreed to renting
office space at $350.00 a month to include all
utilities, storage, internet, security, fax
machine, phone, & liability insurance. Chris
further explained that the needs of the town
are growing and there is a demand to establish
an office space with regular hours for the Town
of Clyman. Randy Nehls agreed with the idea
but questioned how we would be paying for this
extra expense if it was not budgeted. The citizens
present wanted to take the funds received from
ULWR's settlement and pay for the monthly rental
of the Village Hall rather than pay any more
funds to the attorneys with regards to the Appeal
lawsuit. Ann Blank recommended setting up regular
business hours to be posted. Question raised
about setting up an additional phone line. Chris
Spilker currently uses her personal cell phone
and Town residents can call that number or call
the Village Hall phone number and leave a message
if necessary. Dave Blank noted that town meetings
and elections will still be at the Town Hall.
Randy Nehls made a motion to agree to renting
office space from the Village Hall at $350.00
a month on the condition that the board lists
where the funds are going to come from because
it is a non-budgeted item. Dave Decono seconded.
Further discussion was held regarding that
we use the settlements funds we are receiving
from ULWR to pay the monthly rent. Randy Nehls
amended motion that the board drafts a resolution
regarding the funds being received by ULWR as
extra income. Then he also recommended drafting
additional resolutions to document the additional
expense of monthly rent to the Village Hall
and also another resolution to document the
additional expense of $3,000.00 for the needs
assessment committee being formed for the fire
department. Dave Decono seconded. Motion carried.
Land for Sale - Dave Blank explained that there
is land for sale on Cty road CJ. $35,000.00
is the asking price. Dave explained Ronnie Retschlag
would be willing to sell some additional land
if needed. Dave Blank explained this could be
a sight for a new town hall. Bob White explained
that setting up the needs assessment committee
is the first step to defining what the fire
department would need and we should wait for
them to report back to the board.
Quarterly Newsletter - Sandy Thoma will be
the person doing the newsletter. Sandy wants
more citizens input. Randy Nehls thinks we should
send a letter after the annual meeting. Kris
Kohlhoff recommended doing a newsletter after
the budget & annual meeting. There is also
a letter sent to all citizens with there taxes
at end of year. All citizens encouraged the
idea of 3 newsletters.
Cemeteries - The Town's Association is requiring
that all town's mark any unmark stones and burial
plots. Dave Blank will contact the Town's Association
to discuss further. Anyone who knows of burial
plots in the town of Clyman not are not marked
should contact Dave Blank.
Discussion on Wages for Board/Clerk/Treasurers
- The current board members are comfortable
but the clerks for the Plan Commission and the
town felt they should receive additional per
diems or an hourly wage. The clerks are expected
to do a lot more with regard to ULWR and the
approved CUP. Currently the Plan Commission
Clerk receives one per diem and $10.00/hr for
all prep/post work. Further discussion was held
regarding the town clerk receiving additional
funds from the current salary. Randy Nehls explained
that this is subject to be discussed at budget.
Mary Lee Peterman explained that the town clerk
should keep track of her hours and present this
again at the budget.
New Ordinances/Resolutions - from WTA meeting.
Dave read through the new ordinances from the
WTA. A copy of the new ordinances/resolutions
is available at the clerk's office.
Road Inspections - Crack Sealing will be done
to keep within budget. No Seal Coating in 2009
to cut costs. Oak Hill needs to be filled. Dave
also brought up other roads. Quest Road the
culvert is good and they will only need to patch.
Appeal at Dodge County is still Active - Question
raised if the Appeal is still active? Dave brought
up that we are looking at settling with ULWR.
Question asked if Raymond Roder was notified
that we no longer needed him. Dave said he had
him file paperwork for the Appeal in Dodge County
Court. Charlie Zimmermann wanted to know why
we couldn't have Griggs do the Appeals paperwork?
Dave told him that he gave Raymond Roder permission
to file the briefs because of the 14 day deadline.
Dave Blank explained he wants to work with ULWR
and has been using Atty. Griggs to finalize
all other paperwork and new requests in regards
to the lawsuit. Lynn Zimmemann made a motion
that this is the last case for Raymond Roder
and that any further cases shall be handled
by Atty. Griggs or a new attorney. Mary Lee
Peterman seconded. Motion carried.
Railroad tracks by Canning Factory - Bob White
brought up that the track down by the canning
factory is rough to drive across. Dave explained
that it's the railroads and the town can't fix
it. Tim Dornfeld explained what the railroad
did to it to fix it in the past. Dave will contact
the State railroad about fixing it.
Next Annual Meeting - Set for April 13, 2010
at 7:30 pm. Discussion regarding the start time.
A raised hand vote was called with 11 yea and
9 nay. Time set for 7:30 p.m. on April 13, 2010.
Motion by John Haase/Kris Kohlhoff seconded.
Dave Decono made motion to adjourn. Eric Howlett
seconded. Annual town meeting for 2009 adjourned
at 9:24 pm.